Office Associate

Job Purpose: 

The primary responsibility of the Office Associate is to provide comprehensive administrative and clerical support to ensure the smooth and efficient operation of the office. This role is pivotal in facilitating communication, coordinating office activities, and assisting with various tasks to support the organization's daily functions. The Office Associate serves as a key point of contact for internal and external stakeholders, managing office resources, maintaining records, and supporting the team in achieving organizational goals. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.

Technical:

• Proficiency in managing office administration tasks and procedures.
• Expertise in handling, organizing, and maintaining electronic and physical records.
• Strong written and verbal communication skills for effective correspondence and coordination.
• Serve Tea and Coffee to Staff and office Visitor
• Clean office kitchen on daily basis
• Responsible for disposal of trash, waste, and other disposable material
• Monitoring the use of equipment and supplies within the office.
• Dealing with queries or requests from visitors and employees.
• Coordinating the maintenance and repair of office equipment.
• Damp dust furniture, light fixtures, window and bathrooms daily,
• Wash windows as scheduled
• Use safety precautions in all housekeeping services
• The person must have a neat and clean personality
• Also be able to move outside office for any kind of task directed to him.
• Job requires activeness, attentiveness and a responsible attitude.
• Handling electronic files and papers
• Assists in menial office tasks required by the office staff
• Maintains the cleanliness of the office premises and kitchen.
• Helping the cook prepare and cook meals
• following recipe instructions, measuring and assembling components, and cooking techniques
• washing and peeling fruits and vegetables, as well as chopping, dicing, and slicing components

Organizational:  

• Maintaining order, sanitization, and cleanliness in the office especially in the kitchen.
• Helping with inventory management, food storage, and supply stocking
• Observing the rules and procedures for food safety and cleanliness
• Helping as necessary with the ordering and receipt of food and supplies
• Assisting with recipe creation and menu planning.

Note: The position will be filled on a rolling basis, so we encourage interested candidates to apply as soon as possible. Applications will be reviewed continuously, and the role may be filled before the deadline if a suitable candidate is identified

 Pre-employment Checks:  

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Our values and commitment to safeguarding.

• IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme
• In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.