Ensure compliance with all regulatory requirements as relating to QC Policies
Contribute to the detailing of the admin, and logistical activities in the Project Implementation Plan (PIP).
Ensure all the project procurement on time as per QC procurement protocols.
Plan the Logistics needs according to the results of the Rapid Need Assessment conducted by the field team.
Provide the Logistics inputs during the acceptance of incoming all supplies and materials at the warehouse or project site.
Regularly update supplies and payment records of the respective staff and vendors. 
Cross-check the specification of supplies and materials vis-à-vis approved samples and properly maintained supply register on daily basis.
Closely monitors commodity end use, warehouse management and relief supplies handling;
Formulates and coordinates all relief supplies control measures, supplies tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels.
Responsible for the overall logistics, Asset, Warehouse, and Fleet Management.
Conduct all the logistical procedures to comply with the Qatar Charity’s approved policies.
Given the limitation of human resources imposed by the Donor, segregation of duties will be cross-matched with the staff in Country Office.
To ensure the self-safety and security by observing the security protocols of the country office and the donor.
 Perform general administrative duties; tending, postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc as required,
Organize events or meetings as required
Under the supervision of the Project manager support the movement of all goods and equipment in coordination with the Logistic Coordinator to ensure efficient and timely delivery of the supply of Project.

ð        Prepare and send vouchers of all expenses of the project office in ACCPAC.
ð        Prepare and send monthly cash and bank reconciliation reports.
ð        Prepare and forward monthly funds requisition on time.
ð        Keep petty cash and Maintain cash book.
ð        Prepare project’s financial report on monthly basis.
ð        Will be responsible of Tax deduction, deposit and online uploading of tax statement.
ð        Make salaries payments of short term, Part time staff according to rules and regulations.
ð        Make procurements according to the project requirement and organizational rules and policies.
ð        Maintain attendance register and leave record of all employees working in project office.
ð        Maintain complete record of advances, medical claims, travel claims, overtime and mobile entitlements.
ð        Keep record and maintenance of all office assets.
ð        Supervise the drivers and office boy in all the relevant matters.
ð        Prepare and send vehicle monitoring sheets regularly.
ð        Keep vehicles and bikes in good condition. Supervise/maintain log books of all vehicles, bikes and generator.
ð        Arrange meetings, workshops, events as and when asked by the supervisor.
ð        Will be responsible for good working of all office equipments/appliances like computers, Laptops, printer, Scanner etc.
ð        Will be responsible for all office administrative matters.
ð        Will be the focal person HR in the office and assist in new hiring, joining, resignations, and final settlements etc.
Will be responsible for Record keeping of office inventory
·         Responsible for all Procurements as per requirements and organizational rules and policies.
·         Collect Quotations from vendors & prepare comparative statements.
·         Prepare purchase orders & send them to Head Office for Approval.
·         Maintain a record of purchase orders and work orders and all relevant documentation for repeat orders.
·         Vendors pre-qualification, prepare approved vendor lists and maintain them regularly.
·         Responsible for office supplies, utilities, and housekeeping.
·         Responsible for all office rent agreements and security arrangements.
·         Arrange meetings, workshops, and events as required.
·         Responsible for all office administrative matters.
·         Responsible for Record keeping of office inventory.
·         Supervise the tax statement submission of the assigned projects.

·         Ensuring asset maintenance and fleet management.
·         Work closely with admin & procurement section for vendor identification and final selection.
·         Be responsible for maintaining, and developing where necessary, the administration of office systems – paper and electronic.
Be responsible for carrying out, and helping develop where necessary, administrative systems such as record management.
·         Perform general administrative duties; postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required.
·         Organize events or meetings as required.
·         Be prepared to undertake any other duties within the role as required.
·         Responsible for all Procurements as per requirements and organizational rules and policies.
·         Collect Quotations from vendors & prepare comparative statements.
·         Prepare purchase orders & send them to Head Office for Approval.
·         Maintain a record of purchase orders and work orders and all relevant documentation for repeat orders.
·         Vendors pre-qualification, prepare approved vendor lists and maintain them regularly.
·         Responsible for office supplies, utilities, and housekeeping.
·         Responsible for all office rent agreements and security arrangements.
·         Arrange meetings, workshops, and events as required.
·         Responsible for all office administrative matters.
·         Responsible for Record keeping of office inventory.
·         Supervise the tax statement submission of the assigned projects.

·         Responsible for all Procurements as per requirements and organizational rules and policies.
·         Collect Quotations from vendors & prepare comparative statements.
·         Prepare purchase orders & send them to Head Office for Approval.
·         Maintain a record of purchase orders and work orders and all relevant documentation for repeat orders.
·         Vendors pre-qualification, prepare approved vendor lists and maintain them regularly.
·         Responsible for office supplies, utilities, and housekeeping.
·         Responsible for all office rent agreements and security arrangements.
·         Arrange meetings, workshops, and events as required.
·         Responsible for all office administrative matters.
·         Responsible for Record keeping of office inventory.
·         Supervise the tax statement submission of the assigned projects.