Ø  Receiving materials incoming from outside and prepares goods receiving note, records and keeps in appropriate file.
Ø  Dispatching materials against authorized store requisition and keeps store issue voucher in appropriate file.
Ø  Distributing copies of store documents to appropriate departments.
Ø  Storing of material in appropriate places to prevent rain, dust, pilferage, and deterioration.
Ø  Preparing monthly stock report and sharing with management on monthly basis.
Ø  Organizing the arrangement of items in proper location, shelf, code and group for easy retrieval up on needed.
Ø  Makes sure stock is arranged for easy physical count and stock taking.
Ø  Proposes disposal of damaged, obsolete, expired materials.
Ø  Participating and facilitating annual physical inventory and regular stock takes.
Ø  Ensures that warehouses are cleaned, and stocks are secured.
Ø  Managing warehouse procurements for goods and services. Process all procurement requests; collect quotations, prepared documents as per policy and PO/contracts and follow up with delivery and payments.
Ø  Working as secondary procurement staff to ensure efficiency of procurement department.

 Managed Country office procurements of goods and services within assigned procurement thresholds (IT equipment, Furniture, Stationeries, Kitchen items, etc.)
 Managed correspondence with vendors regarding procurement and services.
 Forwarded vendor invoices to the Finance department for payment after verification and maintained records of paid invoices in hard and soft form.
 Documented all procurements as per Mercy Corps Field Procurement Policies and Procedure Manual.
 Managed Purchase Requisition tracking sheet
 Maintained database with contact details of relevant and potential vendors/service providers.
Managed all insurance of the Mercy Corps vehicles and other equipment

 Ensured day-to-day logistics and procurement arrangements for the organization.
 Successfully performed a smooth arrangement of office setups & warehouses, which included upgradation, renovation, beautification, security, safety, and health.
 Ensured storage of the raw material and finished goods in the warehouse as per required standards i.e., temperature maintenance, proper tracking including batch numbers, expiry dates, and location.
Prepared relevant warehouse documents to ensure a proper audit trail from receiving to distributing materials.
Performed duties related to customs clearance of imported materials and documentation requirements.
Procurement of goods/services on a regular basis, ensuring quality, and cost-effective approaches to get the best value for money.
 Ensured local procurements, identification of potential suppliers, managing supplier accounts, reconciliation of payments and vendor performance management.
Prepared different types of financial vouchers for processing vendor payments.
Recorded vendor Payments in Quick Books Software.

 Managed all track records of the Procurement to Pay (P2P) system in procurements.
Processed Purchase Requests from different departments through ERP SAP to the relevant procurement team and kept track of the Purchase Requisitions for follow-ups & presenting reports on a monthly basis.
 Managed warehouses of Plan International at the Country office level, as well as provided support to provincial offices and partners as well.
 Ensured all stocks were updated on a regular basis and issued periodic reports.
Ensured all stock items including Non-food items, health and hygiene kits, construction materials etc. were maintained as per set SOPs and arranged deliveries as per program needs.
Prepared bin cards, stock cards, stock registers, and stock reports, intimating damaged and lost items along with sharing reports for different donors on regular basis.
Prepared reconciliation report on procurements which included the number of PRFs received, processed, goods received and payment disbursements.
Tracked record of payments which included invoice & procurement vouchers submission to finance, clearing queries within the agreed time frame.
Prepared delivery notes, goods received notes, waybills.
Assisted in the Asset Management system of Plan International Pakistan
Recorded all temporary assets issued to the team and checked conditions at the return
Prepared various types of asset reports for donors and management.

Liaison with internal/external stakeholders on a regular basis
Ensured maintenance of office and delegate house.
Prepared materials and equipment for each training event.
Ensured availability of the required materials at the venue on time; photocopying handouts; producing welcome packs etc.
Provided support to foreigners during security and disaster management training.
Kept updated assets record with custodian names and locations.