1. Hospital Operations Management
o Supervise and manage daily administrative operations, including facility management, security, and housekeeping.
o Ensure compliance with hospital policies, regulatory requirements, and quality standards.
o Coordinate with medical and non-medical staff to ensure smooth hospital functioning.
2. Human Resource Management
o Oversee recruitment, training, and performance management of non-medical staff.
o Develop and implement HR policies, employee engagement programs, and conflict resolution strategies.
o Maintain records of employee attendance, leaves, and payroll in coordination with HR.
3. Procurement & Inventory Management
o Ensure timely procurement of medical and non-medical supplies.
o Monitor stock levels, prevent shortages, and negotiate contracts with vendors.
o Implement inventory control mechanisms to reduce waste and improve efficiency.
4. Legal & Compliance
o Ensure hospital operations comply with government regulations, healthcare laws, and accreditation standards.
o Manage hospital licensing, certifications, and audits.
o Handle legal matters related to administration, including patient grievances and staff disputes.
5. Financial & Budgeting
o Assist in budget preparation and cost control measures for administrative expenses.
o Ensure proper billing, invoicing, and financial documentation.
o Coordinate with the finance department for budget planning, revenue collection, and expense tracking.
IT Responsibilities:
1. IT Infrastructure Management
o Oversee hospital IT infrastructure, including networks, servers, and data storage.
o Ensure uninterrupted hospital information system (HIS) operations.
o Implement cybersecurity measures to protect patient and hospital data.
2. Health Information Systems (HIS) Management
o Manage the hospital management system (HMS) for patient records, billing, and reporting.
o Ensure seamless integration of IT solutions with clinical workflows.
o Train staff on the use of hospital software and digital tools.
3. Data Security & Backup
o Implement data security policies, backup systems, and disaster recovery plans.
o Monitor IT compliance with national health regulations and international standards.
4. Technical Support & Troubleshooting
o Oversee IT support services for hardware/software issues, network failures, and application errors.
o Coordinate with external vendors for maintenance and upgrades.
5. Digital Transformation & Innovation
o Implement new technologies to enhance patient care, telemedicine, and hospital operations.
o Explore automation and AI-driven solutions for better efficiency

Under the overall supervision of Additional DG Health the incumbent will undertake the following duties,
• Responsible for Data Management in the Integrated Performance Monitoring System (IPMS), National Immunization Management
• System (NIMS), COVID-19 Vaccine Inventory Management System (COVIM) platforms to ensure quality of the Data entered in the system.
• Responsible for Establishing and implementing procedures for competent data management to ensure adequacy, accuracy and legitimacy of data in collaboration with pertinent team leads.
• Implementing policies and guidelines for data management teams working in districts.
• Monitoring the data in the Software Systems for data integrity, performance and authentication of the data procedures.
• Assist in improving system performance and make recommendation for software,
• Hardware, and data storage enhancements.
• Collecting Data from Districts on daily basis in different formats as required by National Command and Control Centre (NCOC).
• Monitoring the Lab Performance by communicating with Hospitals/Districts/Labs.
• Ensuring all protocols and procedures should be followed for taking the samples and performing the tests.
• Making Daily Situation Reports, Summaries and Progress Reports as per requirements.
• Assisting in setting milestones and timelines and Ensure the rectitude, confidentiality and security of all datasets.
• Monitoring of Health Care Capacity for utilization of assets according to the circumstances in Hospitals across the province.
• Analyzing the data and generating reports for the daily performance of the districts responsible for the Data entries and Contact Tracing of the Cases.
• Explore the evidence of effective practice, including example of works in maintained and independent departments across the province in the context of data management.

Pre-Campaign Phase
• Support and guide the respective District Health Authority in the understanding of the financial breakdown of the measles budget and on the modalities of expenditure as per agreed rules between UNICEF and Govt of KPK. Keep a continuous liaison between district health authorities and Provincial EPI team through the Provincial UNICEF Office. Participate in the Orientation workshop facilitated by UNICEF CO and Field office teams and development work plan for the assignment
• Conduct an orientation session with the district health authority for the modalities of HACT expenditure.
• Guide the districts in disbursements of different payments in line with the agreed budgets.
• Ensure that the resources provided for pre-campaign activities were used for the intended activities at the district level as per the micro plans.
• Facilitate all the activities at district level regarding measles SIA, both programmatic and financial during pre-campaign phase, including trainings and meetings at different levels and report on proposed corrective measures taken
Campaign Phase
• Ensure that the planned activities have been executed to the required level and quality and in accordance with the planned budget.
• Report to the province of the real-time data on daily basis on agreed format (e.g. Rapidpro, excel, etc.)
• Facilitate all the activities at district level regarding measles SIA, both programmatic and financial during the campaign phase and report on proposed corrective measures.
Post Campaign Phase
• Support the respective district in the complete and proper completion and submission of the vouched accounts to the provincial office within stipulated time.
• Facilitate all the activities at district level regarding measles SIA audit by third parties, both programmatic and financial
• Support the third-party validation of campaign coverage to be conducted by WHO
• Support the UNICEF Provincial Office in any other assignment related to EPI during this period.

Pre-Campaign Phase
• Support and guide the respective District Health Authority in the understanding of the financial breakdown of the measles budget and on the modalities of expenditure as per agreed rules between UNICEF and Govt of KPK. Keep a continuous liaison between district health authorities and Provincial EPI team through the Provincial UNICEF Office. Participate in the Orientation workshop facilitated by UNICEF CO and Field office teams and development work plan for the assignment
• Conduct an orientation session with the district health authority for the modalities of HACT expenditure.
• Guide the districts in disbursements of different payments in line with the agreed budgets.
• Ensure that the resources provided for pre-campaign activities were used for the intended activities at the district level as per the micro plans.
• Facilitate all the activities at district level regarding measles SIA, both programmatic and financial during pre-campaign phase, including trainings and meetings at different levels and report on proposed corrective measures taken
Campaign Phase
• Ensure that the planned activities have been executed to the required level and quality and in accordance with the planned budget.
• Report to the province of the real-time data on daily basis on agreed format (e.g. Rapidpro, excel, etc.)
• Facilitate all the activities at district level regarding measles SIA, both programmatic and financial during the campaign phase and report on proposed corrective measures.
Post Campaign Phase
• Support the respective district in the complete and proper completion and submission of the vouched accounts to the provincial office within stipulated time.
• Facilitate all the activities at district level regarding measles SIA audit by third parties, both programmatic and financial
• Support the third-party validation of campaign coverage to be conducted by WHO
• Support the UNICEF Provincial Office in any other assignment related to EPI during this period.

The local market in Pakistan is developing which necessitates an update of the information on local vendors, availability of commodities and services, sources of products imported, capacities available etc. with the continuous increase and market expansion, there is a need for UNICEF to be aware of the new market trends and tap into those potentials to expand and update our vendor master record.
The local consultant required to support and help principal consultant to complete the UNICEF market survey in Quetta and Peshawar. The goal of consultancy is to assess availability of locally available supplies, pre-qualify vendors for local procurement of supplies and services.
Expected Deliverable.
1. Data entry of receiving supplier profiles form from Peshawar and Quetta.
2. Facilitate meeting with Chamber of Commerce in Peshawar and Quetta.
3. Provide supplier profile forms to potential vendors and completed by all applied suppliers and get missing document from vendors.
4. Field visit of supplier locations and complete supplier, visit form.
5. Ensure the pre-qualified vendors register in the UNGM website.

• Preparation of Micro plan, Mapping & identifying high risk areas.
• Selection appropriates team & supervisors as per the criteria and their distribution as per need.
• Assist PEO in planning, coordinating & organizing training sessions for team and supervisors.
• Monitor and supervise the process of implementation of the campaign as per guideline.
• Data collection and analyses from the area of responsibility on daily basis.
• Ensure proper implementation with special attention to hard to reach area & under-served high risk population.
• Facilitate the work of an independent monitor.

Under the overall supervision of WR and direct supervision of the Polio Eradication Officer, the incumbent will undertake the following duties:
• Receives and screens correspondence, provides necessary back-up information and maintains the record of various activities of the Polio Eradication Office.
• Drafts and prepares correspondence of a routine nature for the supervisor's signatures, checking enclosures and addresses etc.
• Arranges appointments, receives visitors, screens telephone calls, respond to routine requests for information.
• Makes travel and security clearance arrangements (still appropriate??) for staff working in the district.
• Assist in preparing any training plans for SIAs
• Assist in following up with UC levels the receipts of all logistics items for every SIA to ensure the running of the activity
• Assist in sending different social mobilization, communications, training and campaign related materials along with vaccine and follows up its delivery to the quarters concerned.
• Assist in getting reported coverage from all the UCs and its compilation and assist in organizing various meetings arranged by PEO
• Performs general secretarial and administrative duties as required.

Under the overall supervision of WR and direct supervision of the Polio Eradication Officer, the incumbent will undertake the following duties:

• Receives and screens correspondence, provides necessary back-up information and maintains the record of various activities of the Polio Eradication Office.
• Drafts and prepares correspondence of a routine nature for the supervisor's signatures, checking enclosures and addresses etc.
• Arranges appointments, receives visitors, screens telephone calls, respond to routine requests for information.
• Makes travel and security clearance arrangements (still appropriate??) for staff working in the district.
• Assist in preparing any training plans for SIAs
• Assist in following up with UC levels the receipts of all logistics items for every SIA to ensure the running of the activity
• Assist in sending different social mobilization, communications, training and campaign related materials along with vaccine and follows up its delivery to the quarters concerned.
• Assist in getting reported coverage from all the UCs and its compilation and assist in organizing various meetings arranged by PEO
• Performs general secretarial and administrative duties as required

Under the overall supervision of the CEO and direct supervision of the Finance Manger, the incumbent will undertake the following duties:
• To perform all computer work including typing, entering field data, etc.
• To ensure proper receipt and timely dispatch of all regional correspondence.
• To assist the Regional Supervisor in maintaining and updating all sorts of regional
• Records including personnel records, salary records, property records, reports, correspondence, etc. as per Standard Operational Procedures.
• To assist the Regional Supervisor in producing monthly discursive and financial reports.
• To visit banks, post office, market, etc. as and when required for the office work.
• Notifying the seniors whenever any irregularities are suspected and/or detected.
• Performing all the duties that are mentioned in AAP KI SEHAT SOPs for the Regional Admin. Assistant to carry out.
• To perform any other duties as assigned by senior AAP KI SEHAT staff.