- Responsible for all procurements, National & International call for tenders in the acquisition of goods, services/consultancies and works/construction required.
- Responsible to draft/finalize the tender documents, framework agreements (i.e. Invitation to Bid, Request for Proposal and Request for Quotation) based on the nature of requirement process. (Office Supplies, Office Stationery, Printing, Advertising Agency (Print Media), Air Travel Agency (Air Ticketing), Car Rental Services & Health Life Insurance, Drinking water etc.
- Preparing bidding documents (Tender’s, RFQ’s) and publishing in the print media or through email.
- Finalizing the process of procurement by tender opening, financial evaluation of received bids, supporting in quality check process to present management for decision making as to which vendor can deliver the required goods/services under the “best value for money” principle
- Review, record and prioritize procurement requisitions and obtains additional information/ documentation as required; determines the availability of vendors.
- Liaise with program team and other departments for BOQs/Specifications/TORs.
- Responsible to monitor status of current requisitions; liaise with vendors to ensure quality and timely delivery of goods and services.
- Responsible for collection, finalization and process of order forms/purchase requests and to maintain follow up on it.
- Coordinate with HQ for documents review and approval.
- Responsible for preparing purchase orders and procurement contracts and liaising with internal and external stakeholders i.e. management and suppliers for signing & execution.
- Responsible to maintain internal management information in database and in files.
- Responsible to update contract follow up, a document maintaining log and status of all the procurement.
- Administer and monitor ongoing contractual agreements, systems contracts and framework agreements and inform contract managers of contractual rights and obligations.
- Responsible for all issues highlighted by internal audit relating to all procurements and provide all required info and their solutions accordingly.
- Responsible to prepare/receive reception vouchers and completion certificates for further processing.
- Responsible for payment processing of all procurement contracts and their filling and scanning.
- Responsible for emergency procurements (Earthquake, Flood response, Covid - 19)
- Preparing tax exemption certificate’s submitted to EAD.
 

- Responsible to keep record and update supplier list in database and in hard file.
- To maintain record of purchase requests and purchase dossier.
- To maintain and update price list spread sheet and any other supporting documentation.
- Update procurement follow up on daily basis and provide monthly report to the management
- Responsible to generate purchase order and drafting procurement contracts for goods, services and works.
- Transmit all contractual documents (SPO, contract) to supplier and ensure that appropriate signature is collected
- Proceeds to the filing of on-going PDs according to their status