Maintain the warehouse records including Ledger books, stock cards and stock control sheets, goods reception note and establish periodic reports. Tasks and responsibilities: Stock Management:
To ensure documentation and accountability of all FAO entrusted supplies arriving and or leaving (IN/OUT) the warehouses.
To ensure that all records including Ledger books, stock cards, stock control sheets are accurately filled and updated (quantities recorded on the documents must correspond to the physical stock in the warehouse and in a safe, secure and clean environment.
To ensure that warehouse best practices standards maintained at all times as guided by (by provided standard operations procedure (SOP) e.g. scheduled monthly physical inventory, periodic fumigation performed.
To ensure that proper logistic arrangements are in place to allow smooth running of projects to avoidable commodity stock shortages in the warehouse especially during distributions.
To ensure timely distribution of supplies and inputs to the beneficiaries through coordination with the Program teams, while monitoring the supply chain of materials from receipt, handling, storage, dispatch - transportation and final distribution.
To prepare the dispatching plans on the receiving of distribution plans,
Assist program teams in making the transportation PR,
Assist logistics associate in making stock movement report and Close and Open POs

Medical emergency Resilience Foundation Karachi Office, Working on COVID - 19 Emergency Response at Liyari Medical College (Shaheed Muhtarma Benazir Bhutto Medical College Liyari Karachi Sindh Pakistan)
Logistics Officer MERF Karachi Office is responsible to manage over all
Logistics related Functions, General Administration, Over all Fleet Management, Procurement Management and Inventory Management, Establish PCR Laboratory and procure lab related consumable and medical supplies, products and lab machaines and equipments.

Supply Chain Officer International Rescue committee Dadu Office
Procurement Management
Responsible for creating and managing a list of Contracted Suppliers based on the IRC''s Standard Operating Procedures (SOPs) at filed office. Ensures efficient and timely procurement of services, supplies and distribution of goods to the program sites. Responsible for executing contracts with suppliers based on their assessed ability to provide high quality goods and services, short delivery time, and value for money Conduct market surveys in key categories to ensure that IRC is receiving best value for money Document each procurement request fully and clearly according to IRC policy.Property, Storage, and Inventory Management Managing inventories, including but not limited to: receipt, assignment, distribution of stock; warehousing storage of equipment, materials, supplies; fixed asset and capital asset registers and inventory checks. Generate reports as per management and donor requirements. Ensure efficient use and good maintenance of all assets, with special attention to ensuring that communications equipment and channels are well maintained and in working order at all times to the extent possible. As required, ensure that back-up power and communications systems are available, regularly tested and used as needed.Administration and Office Management Maintain office petty cash payments through program advance, carryout timely payment of utility bills and make adjustment of advancement in Dadu Office. Maintenance of a good filing system to control admin files including but not limited to, internal and external correspondence, contracts, and appropriate subject files. Ensure confidentiality of sensitive files. Ensure that the office is adequately equipped with necessary supplies and equipment. Supervise the office stationary store, including ordering and distribution of stationery supplies and basic office equipment. Ensures that office equipment, air conditioners, and generators are kept in optimum working order, through correct usage and periodic maintenance; negotiate maintenance and repair contracts. Prepare and submitted supply chain reports on monthly basis

Monitoring cash usage and requirements of the district office and inform to the Finance Manager or to Operation Coordinator of possible unusual activity or requirements
Handling petty cash of the district office and making sure for the timely adjustment of all advances
Maintaining Cost Sharing Files of districts as assigned by Finance Manager
Prepare the payments documents for proper coding and supporting documents at district office and dispatch to head office for payment process
Keeping updated records of prepayments in respect to staff insurance, rents for all programs activities. Also keeping track of their utility bills and travel expenses
Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval
Assist operations team to ensure that procurement management is done on planned; fleet management is well organized and coordinated with all sectors;
Maintain proper filling of vouchers and backup documents
Provide administratively and logistic support required in implementing program activities in the district
Monitoring vehicle’s running on daily basis by updating the fuel record and log books
Assign duties to driver & office assistant
Assisting to HR, Finance, IT, Security, and Logistics managers for the respective functions of the regional office
Coordinate with staff for monthly time sheets and submit same to HR
Responsible to update the leave record of all staff at district office
Responsible to conduct the program related events in the district
Maintain & update inventory at district level and report of Provincial office on monthly basis
Focal person for preparation of EMRs related to all program activity of the district office
Responsible to procure office items keeping in view USAID matrix Any other task assigned by the supervisor

Logistics General Administrative & Procurement Responsibilities
Maintain the office's general administrative files including but not limited to: internal and external correspondence, facilities, contracts, personnel, and appropriate subject files. Ensure confidentiality of sensitive files
Supervise over all Fleet management, Vehicle maintenances, fuel reports, and monitor to enter the reports in Prolog system.
Supervise transport and logistics services, including but not limited to arranging travel and accommodation for staff and everyday travel arrangements for Project staff
Maintain appropriate and adequate communications systems and ensure that communication equipment are maintained in good working order, as assigned.
Ensure that office equipment, air conditioners, and generators are kept in optimum working order, through correct usage and periodic maintenance, as assigned.
Identify appropriate office and staff housing facilities, as needed and requested, and To assist to prepare contracts for the rental of facilities, as requested.
In keeping with IRC policies and procedures, supervise correspondence/mail services including but not limited to: pouches; mailboxes; incoming and outgoing correspondence and distribution of all correspondence including internal memos. Maintain correspondence registers.
Supervise office stationery order & distribute stationery supplies following by policies and procedures
Procurement
Procurement and Purchasing for community development schemes, office, field, seminars and trainings as per policy & regarding submitted procurement request)
Responsible for receiving the purchase requests from all programs/departments and enter the PR in IRC database for Procurement
Responsible to guide the program team for generating (PR) distribute Request for Quotation in market, responsible for collecting quotation and generating (CBA) Comparative Bid Analysis, (PO) purchase Order, (GRN) Goods Received Note, (CCR) Contract Clear Certificate and payment request
Responsible for arranging/managing the Procurement committee meetings for BID analysis and to make the comparative statement and Committee meeting minutes.
Responsible to generate the procurement reports from data base and submit to supervisor
Responsible to generate the monthly Procurement Budget Report (BVA) of Sindh office and to share with finance department
Responsible to distribute the tenders in all over region and keep record including signed documents
Responsible to update the list of vendors and also maintain prequalified vender database
Responsible to collect the data/Information from vendors for Anti-terrorism compliance (ATC) process
Inventory Management
Responsible for monthly asset/inventory reporting
Responsible for asset/inventory physically reconciliation quarterly
Responsible to Issuing operational equipment (cell phones, laptops, camera, Multimedia etc.) to staff for official use & keep /track record of items issued including signed document Sharing Asset/Inventory incident reports if any

SPECIFIC TASKS & DUTIES
Responsible for arranging the training material and organizing training & development activities in office and in field
Responsible for timely payment of contracted vendors (Office, Guest House, Parking, Vehicles etc)
Maintain office petty cash payments and make adjustment of advances cash,
Timely payment of utility bills
Assist to Supply Chain Manger for inventory management and record keeping
Maintain Supply chain correspondence files, as assigned, and in keeping with IRC guidelines
IRC Fleet Management
Responsible to manage and update IRC fleet record vehicle documents information of drivers monthly fuel consumption and fuel reports
Managing pick & drop facility, monitoring of vehicle documents, maintenance and Log books
Responsible to assigning vehicle to field staff as submitted weekly plans and out district movement in keeping close Coordination with security manager
Responsible for fueling of vehicle also making
Responsible for preparing monthly fleet reports, fuel consumption reports and fuel payments and vehicle payments

SPECIFIC TASKS & DUTIES
To be responsible for balancing of stock record physically as well as in documents
To be responsible for recording and balancing of stock records and BIN cards upon arrival and dispatch of stocks with Waybills Numbers and signing for received cargo
To receive and properly store all medical and non-medical items including drugs / consumables items and report on the quality quantity of the received commodities
To receive Supply Request Forms duly authorized by line manager and dispatch supplies accordingly
To keep record of all received/dispatched of authorized supply requests, way bills, GRN and packing list
To Assist and coordinate the off-loading of goods from or to the warehouse and stacking of the supplies, follow-up tracking of the commodities in pipeline and supervise to appropriate personnel
To ensure the Stock control process is followed by FIFO and FEFO practices
To ensure the maintenance of temperature for the medical commodities as per standard guidelines for each store and cold chain supplies
Responsible for the maintenance of all the stock records of medical/nonmedical items and inventory (including physical counting on a monthly basis) and report to
To organize casual workers when required at the warehouse, and to provide overall supervision and training to casual labor and ensure to keep records of the items offloaded/loaded at warehouse
To be responsible to follow warehousing practices to ensure that the warehouse is kept in unique order, clean, dry, well ventilated and pest-free at all times
To generate monthly stock movement reports of all movements of stock IN and OUT of the warehouse using the appropriate report forms

Provide administrative and logistic support to all office/Field staff in office and at field site
Maintain office advance petty cash payments, carryout timely payment of utility bills
Responsible to maintain and update all Administrative and logistic files and data
Responsible for arranging the training material and organizing training & development activities in office and in field
Keep stock/Assets register up to date, responsible for submitting monthly Inventory/Asset report.
Responsible to assist base supervisor for procurement for the program activities and office supplies followed by approved request
Responsible to keep procurement document PR, FRQ, CBA, PO, GRN, CCR etc.
Assist to Supervisor Base office to Develop and sharing monthly logistics reports ( Fleet Report , Procurement report, Asset/Inventory report )
To supervise and co-ordinate all fleet movement of vehicles with either region or out of region.
Maintain and operate the heavy generator

SPECIFIC TASKS & DUTIES
Supervise and ensure effective office maintenance as per IRC standards and ensure quality provision of
Clerical support to program and managerial staff
To take care of staff guest house and extend all required support to the guests.
Maintain office petty cash and payments,
Timely payment of utility bills
Responsible for vehicle repair and maintenance
Daily fueling of vehicles and assist Supply chain Office in preparing monthly fuel payments
Arrange and responsible for Office administration (office supplies and stationary, repair maintenance, utilities bills, meeting conferences and trainings)
Assist to supply chain Officer in inventory management
Maintain and operate the heavy generator
Maintain Supply chain correspondence files, as assigned, and in keeping with IRC guidelines.
Maintain stationary using stocks register and distribute stationary supplies, in keeping with IRC policies
Assist to insure that photocopy machines are maintained and used properly
Prepare and provide material and arranging trainings and meetings and attend meetings, when required
In keeping with IRC policies and procedures, supervise correspondence/mail services including pouches; mailboxes; incoming and outgoing correspondence (mail, messages, faxes and email); and distribution of all correspondence including internal memos and maintain correspondence registers.
Warehouse Management
Responsible to ensure the stock control and proper storage of commodities as required specific store
To ensure the Stock control process is followed by FIFO and FEFO practices
Responsible to receive the commodities
Responsible to issue the commodities to field staff on receiving approved store release
Responsible to supervise the labor at warehouse
To be responsible to follow warehousing practices to ensure that the warehouse is kept in unique order, clean, dry, well ventilated and pest-free at all times
Updating stock reports regularly and submitting monthly reports of issued and balanced stock
Documents (Stock register, BIN card, Stock Card, delivery report, way bill, store release, Packing List)