·         Dealing over all procurement cases and purchasing.
·         Vehicles management and its fueling
·         Log books
·         Generator and other office equipments maintenance.
·         Office cleanness and its monitoring on regularly basis.
·         To facilitate office and field staff in every administrative work.
·         To maintain office decorum as per the IRCs policies.
·         To conduct support staff’s motivational session.
·         Petty cash custodian
·         Inventory Management
·         Preparing duty roster of  Security Guards.
·         To prepare monthly office operational cost budget.
·         To prepare monthly expenses report on IRCs standard formats.
·         Overall recruitment process
·         Preparing Offer letters, contract letters, transfer letters, warning letters, notifications and others concerned letters.
·         Dealing Health insurance OPD & IPD cases
·         Dealing Life insurance
·         Payroll processing
·         Maintaining staff personal files
·         Collection of staff time sheets
·         Close coordination with all field offices across the sindh
·         Conduct Test & Interviews
·         Maintaining leave record & all HR related work.

• Dealing overall procurements cases
• Preparing of PR, RFQs, Receiving of quotation from vendors, preparing of comparative statement, writing meeting minutes, preparing of P.O, receiving supplies from vendor, preparing of GRN & GDN.
• Meeting with vendors.
• Booking of Air Tickets, Hotel room, guest house room for staff.
• Payment of all utilities bills, like, SSGC, KE, PTCL, and internet sticks.
• Organize & arrange the events & programs.
• Monitoring & supervision of security Guards and prepare their duty roaster.
• Maintaining Attendance register of staff
• Supervision of Security Guards, Assistant, sweeper & Cooks
• Overall repair & maintenance of office & vehicles,
• Proper record keeping of fueling.
• Log book checking.
• Overall office management & cleanliness of office
• Preparing monthly reports of fuel consumptions, stationary, and kitchen stocks
• Handling petty cash
• Close coordination with finance department to process the vendor’s payment on time.
• Close coordination with field offices and support them.
• Keep update the record of all things/files/agreements on time & So on

• Overall documentation in hard and soft
• Leave data base
• Staff orientation
• Time sheets collection and record
• Staff issue listening
• Conduct interviews
• Health insurance OPD/IPD
• Event Management
• Payroll Processing
• Close coordination with seniors and country office & so on

• Record staff complaints and process as per policy
• Payroll process
• Maintain an effective HR database and filing system, with proper files maintained for each staff member, both manually and electronically while maintaining confidentiality.
• Ensure all staff personnel records i.e. contracts, leave records, timesheets etc are properly maintained and regularly updated
• Develop, implement and maintain an effective HR database.
• Maintain recruitment records starting from VAF until exit formalities.
• Assist in recruitment process and good practice is carried out in all recruitment and selection activity.
• Coordinate with country HR for recruitment follow ups on offers and advertisement on rozee.
• Conduct test, inductions and orientations and process contract after successful references.
• Participate in the interview panel and facilitate interviews when needed.
• Orient staff on performance appraisals of field office and timely complete annual and probationary evaluations.
• Compile summary of performance scores and ratings in consultation with SENIOR HR OFFICER.
• Collection of time sheet and maintain accurate record for audit.
• Maintain leave record and file along with time sheets.
• Responsible to maintain staff leaves, health insurance, and process allowances of organization.
• Maintain the Health insurance date base OPD/IPD cases & coordination with GJI insurances Islamabad.

• Maintain an effective HR database and filing system, with proper files maintained for each staff member, both manually and electronically while maintaining confidentiality.
• Ensure all staff personnel records i.e. contracts, leave records, timesheets etc are properly maintained and regularly updated
• Develop, implement and maintain an effective HR database.
• Maintain recruitment records starting from VAF until exit formalities.
• Assist in recruitment process and good practice is carried out in all recruitment and selection activity.
• Coordinate with Isb HR for recruitment follow ups on offers and advertisement on rozee.
• Conduct post recruitment activities, inductions and orientations and process contract after successful references.
• Participate in the interview panel and facilitate interviews when needed.
• Orient staff on performance appraisals of field office and timely complete annual and probationary evaluations.
• Compile summary of performance scores and ratings in consultation with SENIOR HR OFFICER.
• Collection of time sheet and maintain accurate record for audit.
• Maintain leave record and file along with time sheets.
• Responsible to maintain staff leaves, health insurance, and process allowances of organization.

The responsibilities will not limit to above mention points but will be revise form time to time by SENIOR HR OFFICER as required for managing field HR activities.

Admin

• To ensure office cleanness on daily basis.
• To make sure that white pages are available in all printers and photocopier on daily basis.
• Payment process of all utilities bills like, Electricity, SSGC, PTCL, Official Mobil bills, internet DSL and Evo sticks of sukkur office after getting approvals from different BMs through e-mails.
• Searching all utilities bill on internet, if bills are not delivering on the time.
• Using VMS software, putting vehicle movements, fueling, KM, and timing
• Support to field offices about submitting of utilities bills PAF in finance and deliver cheques to field offices.
• Provide backup support to operation Officer officer as and when required.
• Ensure to maintain stationary management properly.
• Monitor the use of kitchen cleanness on daily basis.
• Preparing time sheets of my self, Cook, Cook Assistant & Office Assistant on monthly basis and submit to HR timely.
• Delivery of vendor cheques to vendor and get signature on acknowledgment with their company/shop stamp.
• Repair and Maintenance of office equipment, like photocopier machine, printer refilling tonners, and Generator oil change etc.
• Keep update leave record of my staff.
• Keep record of every month of all utilities bills and payments in my computer.
• Keep update all utilities file folders.
• Supervise cook, Cook Assistant & office Assistant.
• Raise the PRFs on the request of field offices.
HR Concern

• Receiving medical claims from field and sukkur offices and submit to HR officer.
• Photocopies of all medical claims on weekly basis and dispatch to Askari Health insurance.
• Organize& administer the written test conducting by HR department.
• Provide backup support to HR Officer as and when required.
Petty Cash Concern

• Handling petty cash on Daily basis.
• Record Transaction in petty cash templates and reconcile cash.
• Verify all petty cash vouchers for proper budget code, account codes, area codes and vendor codes .

• Using Oracle software
• Preparing (BPV) Bank payment Voucher
• Preparing (CPV) Cash payment voucher
• Preparing (BRV) Bank Receipt voucher
• Preparing cheques
• Bank Reconciliation
• Reporting to Head office Finance Manager monthly basis
• Petty cash handling
• Checking all invoices and filling of finance vouchers & related finance work.

• Maintaining Attendance Sheets Record
• Preparing & maintaining personal files
• Preparing stock consumption reports
• To ensure all asset & inventory records and data entry are properly managed with accuracy.
• General record keeping and office Administrative duties & Warehouse management.
• Preparing Statement of Expenditure (SOE)
• Preparing Monthly Progress Report (MPR) on the running schemes.
• Look after office during the absence of Project coordinator
• Monthly Time Sheets
• Proper maintenance of office record
• Looking the cleanliness of the office
• Arrangement of Meeting

• Book keeping
• Making plans Look after everything and direct the labors
• Making budget
• Salary distribution
• Dealing with brokers
• Purchasing equipment's
• Handling all financial activities

• Filling banks forms and receipts
• Balancing amount
• Cheque passes channels/ distributions