Woking as Assistant Manager Admin Security at Hub Power Services Limited (HUBCO).Part of the China Pakistan Economic Corridor (CPEC).
 Job Responsibilities:
Assistant Manager Administration and Security at Hubco Thar Coal Power Generation, I bring proven expertise in managing key administrative functions to ensure a smooth and efficient work environment.
In my current role, I am responsible for overseeing canteen operations, housekeeping, transport, horticulture, third-party payroll, and workplace safety. My ability to handle these responsibilities efficiently has consistently supported organizational goals and enhanced employee satisfaction.
Key Responsibilities and Achievements:
·       Canteen Management: Optimized menu planning, vendor relationships, quality control, and budget management.
·       Housekeeping & Horticulture: Led teams to maintain a clean, safe, and aesthetically pleasing workplace.
·       Payroll Coordination: Ensured timely and accurate processing of third-party payroll.
·       Administrative Policies: Developed and implemented streamlined procedures to improve efficiency.
·       Budget Management: Monitored expenses, negotiated contracts, and managed vendor agreements effectively.
·       Transport Management: Oversaw vehicle maintenance, safety protocols, and fleet management.
·       Workplace Safety: Implemented strong security protocols and ensured compliance with health, safety, and environmental regulations.
 Implement Fleet Management system, executing vehicle management & arrangements for official visits, meetings, guests & visitors, ensuring on-time deputation and safety protocols are observed.• Manage residential facilities for staff and other facilities as required, ensuring cleanliness, safety, and functionality.• Provide appropriate security training to organization staff and create awareness of the organization’s security plan.• Develop and maintain effective communications protocols with public security agencies and other security representatives for information exchange and advice.• Oversee the security of the site, including implementing security protocols, coordinating with security personnel, and conducting regular inspections.• Collaborate with relevant departments to address any facility-related issues promptly and effectively.• Develop and implement procedures to optimize resource utilization while maintaining high standards of efficiency and cost-effectiveness.• Conduct regular audits and assessments to identify areas for improvement and implement corrective measures.
I have possess strong problem-solving skills, attention to detail, and leadership abilities. My proven experience in administrative operations aligns perfectly with the requirements.

As Senior Security Officer at Shanghai Electric Thar Coal Block-1, I led the establishment of a dedicated security department for Pakistan\\\'s largest Integrated Coal Mine Power Project under the \\\"Belt and Road Initiative (BRI)\\\" and \\\"China Pakistan Economic Corridor (CPEC).\\\" Accomplishments include:

Managing day-to-day security procedures, such as access control and the protection of staff and assets.
Coordinating with police for building and visitor pass issuance.
Supporting the preparation of entry passes and ID cards.
Overseeing security at Shanghai Electric Offices and residences of Chinese international staff.
Maintaining a comprehensive contact list for emergency responses.
Managing a CCTV system with 425 cameras.
Updating the Security Operation Room board with essential information.
 Ensuring compliance with visitor access procedures and responding to emergencies.
Implementing security drills and contingency plans.
Monitoring guard duties and security equipment.
 Providing ongoing support for security operations and making safety recommendations.
Conducting patrols to prevent threats and engaging in Corporate Social Responsibility activities.

Hiring and maintaining vehicles for deliveries.

Assisting in the recruitment of quality drivers into the fleet.
Developing efficient driver schedules to maximize profits.
Managing drivers so they adhere to strict schedule.
Scheduling regular vehicle maintenance to ensure operational efficiency.
Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
Utilizing GPS systems to monitor drivers and track vehicles in case of theft.

Security Responsibilities.

Implement operating procedures and contingency plans.
Join and attend relevant security Meetings.
Contribute to the update and facilitation of security & safety training.
Collect and share immediate information on any security incident with direct impact on
Staff and/or operations.
Ensure the follow up and the good management of emergency boxes, first aid kits and in General, all safety and security materials and equipment.
Ensure the recruitment, management and training of the guards of all south Sindh basis.
Draft the Monthly/ prepetition weakly Security repots.
Update contact list, area profile, security communications tree of the base and other security/safety/access documents.

As a Security & Liaison Officer at Acted in District Mirpurkhas, Badin, and Umerkot reported to the Country Security Manager, and work closely with FLATS (especially logistics, human resource management, and procurement) as well as programme, area coordination and field managers.
Responsibilities: Security Management:

Disseminate and regularly update written security plan and tools in accordance with the ACTED Security Plan. This is to include threat assessment, standard procedures (personnel movement & transport, telecommunication, incidents reports, etc.), physical security, contingency plans including evacuation. These tasks will be undertaken in close collaboration with administration.
Update security information monitoring database and produce reports on a weekly basis.
Record and report immediately all significant threats to staff and security.
On-going surveillance and analyses of political, social, and military situation.
Build links and coordination structures with other NGOs, the UN, and other key stakeholders and implementers as well as ACTED staff to collect and analyse security information.
Represent ACTED and coordinate amongst all actors (government, UN, NGO, military, etc) on all security related issues.
Work with administration to ensure procurement of any items needed to upgrade physical security measures is in accordance with the local risk level, guards, fencing, locks, lighting, communication, alarm systems, and first aid equipment.
Supervise/advise on site selection for office/residential accommodation.
Work with the Human Resources Management/Admin Section to ensure individual records of emergency data and information are kept in personnel folders for permanent national and all international staff members.

Security Training and Awareness Rising.

Provide ongoing training and mentoring for all staff on a regular basis, but particularly guards, drivers and managers.
Develop and provide security orientation for all visitors.
Establish and implement a formal system to ensure that field staff are aware of security threats and fully advised on means to reduce staff vulnerability to these.
Set the standards for security and develop an individual and collective sense of security awareness and responsibility, including ensuring that security planning becomes an integrated part of day-to-day operations.
Hold regular security meetings, and provide an opportunity for staff to voice security-related concerns.

LIAISON:

Making external meeting appointments for CSM/CD and other Expatriate team members if requested.
Assist to program Expatriate Staff from Time to time as per their requirement (preparing cases,
Responsible for all the Movement NoCs.
Responsible for all the Program NoCs.
Good Public Relations Within the local/federal government authorities like DCO, DPO which expedite work process. Liaison with the coordination regarding the external affairs.
Making NOC for Expatriate and National Team and getting approval for their movement towards any restricted areas in Pakistan.
Strong coordination with Field Liaison Officers for better liaising with Local Government.
liaise with Govt. and non-government organizations i-e Ministry of Economic Affairs Division, Ministry of Interior, SAFRON, CCAR, Immigration Office, Federal Board of Revenue, Federal Board of Statistics, WAPDA, CDA, PCP, districts government and other Embassies etc.
Responsible for processing of foreign visas for expatriate staff.
Updating of visa follow-up table.
Responsible for processing of foreign visas of national staff.
Responsible for processing of Pakistan visas/extension for expatriate’s staff.

 

Key Responsibilities:

Oversee the administrative activities of the Hospital.
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Ensure provision of safe and transport facility to the hospital staff
Ensure timely repair and maintenance of the building.
Oversee the security operations of the hospital.
Develop security strategies, implement security procedures, and supervise security staff.
Gather security intelligence and implement preventative measures.
Develop and implement security policies, protocols and procedures.
Plan and coordinate security operations throughout the hospital.
Manage and maintain an efficient Emergency Response Team to respond to security emergencies in a timely manner.
Ensure the safety of patients, visitors, and medical staff at hospitals.
Monitor hospital grounds and buildings to prevent theft or criminal activity, investigate suspicious activities, and respond to emergencies as needed.
Monitor security cameras and alarm systems for signs of unusual activity.
Patrol hospital grounds to ensure patients are safe from harm.


Administrative Duties Including
Project Management Facility Management Emergency Response and Rehabilitation Logistics and Supply Chain Management and Fleet Management

Perimeter Defense: Perimeter defense involves designing, constructing, and maintaining physical barriers and fortifications to protect military installations from external threats. This includes the installation of fences, walls, and other physical deterrents to restrict unauthorized access.
Explosive Ordnance Disposal (EOD): Responsible for handling and disposing of explosive ordnance, ensuring the safety of military personnel and the integrity of military facilities. This includes clearing mines and unexploded ordnance to make areas safe for military operations and civilian populations.
Route Clearance: Route clearance operations are essential to ensure the safe passage of military convoys and personnel, especially in areas where there is a risk of improvised explosive devices (IEDs) or landmines. These operations involve the systematic checking and clearing of roads and routes.
Counter-IED Operations: Counter-IED operations involve the development and implementation of strategies to counter the threat of IEDs. This may include the use of specialized equipment and tactics to detect and neutralize explosive devices.
Bridge and Road Security: Ensuring the security of military bridges, roads, and other critical infrastructure is vital to maintaining operational capability. Monitoring and safeguarding these assets from potential threats is a key responsibility.
Field Engineering: Field engineering support is provided to enhance security in a combat zone. This may involve building defensive structures, constructing fortifications, and carrying out tasks that bolster security in the field.
Explosives Storage and Handling: Safely storing, handling, and transporting explosives, ammunition, and other hazardous materials is crucial to prevent accidents, theft, or sabotage. This responsibility is essential for the safety of personnel and assets.
Force Protection: Implementing force protection measures is essential to safeguard military personnel and assets from both internal and external threats. This may include the use of security forces, surveillance, access control, and other security protocols.
Emergency Response: In times of security threats, natural disasters, and other emergencies, military personnel with engineering skills provide support to restore and maintain critical infrastructure and facilities. For example, the response during the 2005 Earthquake in Azad Kashmir, Pakistan, involved rescue and rehabilitation efforts.
Monitoring and Relief Operations: The military plays a crucial role in monitoring and responding to natural disasters, such as floods in different regions of Pakistan. This includes rescuing vulnerable families to save lives and providing logistical support, supply chain management, and the necessary equipment for disaster relief efforts.
Administrative Duties and Project Management: Administrative tasks are an integral part of base security. These duties may involve managing personnel records, conducting performance evaluations, and assigning duties. Compliance with regulations and policies, maintenance of high standards of conduct and professionalism, and handling various logistical aspects like transportation coordination, housekeeping, uniforms, and equipment maintenance are also key responsibilities.