Enter DescriptionISLAMIC RELEIF UK D.I.KHAN  ASISTANT FINANCE OFFICER 22/02/2023 TILL TO DATE  The job holder is accountable for fulfilling his / her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and team members.Main Duties and ResponsibilitiesLiaison and reporting to SFO for technical assistance and guidance.Compilation and submission of financial reports to SFO.Recording cash expenditure on daily basis in daily cash closing.Securing petty cash and its reconciliation prior to month end and replenishment.Managing supplier/vendors payments.Review the filled up payment requisition form as a whole.Ensure the accurate preparation of cheques, deduction of applicable tax and get approval of competent authority for payment.To ensure delivery of cheques to the suppliers.Deduction & submission of tax to the concerned authorities.Tracking of all advances to ensure settlement within prescribed time.Issuance of notices to staff who has not maintained return of advances.Issuance of details of transactions and explaining their nature to the relevant staff.Proposing and discussing changes and improvements to the Organizations current accounting setup.Sharing of BVA and meeting with program staff for overall spending trend.Data entry into AX keeping in view the sub projects & categories of relevant project.Scanning and uploading of soft data into AX for instant reporting.Archiving of financial data as per the Organizations archiving system.Guidance to program staff regarding donor compliance for specific project.Person SpecificationIt is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesnt support any action that promote or encourage

Maintaining company accounts on ERP Accounting soft ware. Hr, procurement and logistic and finance.

Finance, admin, and Logistic

ased in Bannu office, KPK and
Provide overall Finance & Administrative support in the day-to-day management and functioning of the Program,
 Establish payment and receipt Vouchers as required. Enters them in the Bank and Cash Books - Bank reconciliation.
 Check invoices and ascertains that the equipment, supplies or services they refer to were duly received or provided.
  Responsible for the Petty Cash Imp rest Account of the Office.
 Prepare monthly / annual financial statements & submission to Main Office along with all vouchers.
 Responsible for Staff Regulations and Rules for both Officials and Employees, and updates thereof. Notify changes to the staff members concerned.
 Arrange for the employees' medical claims.
 Prepare travel authorizations and advises on allowances for staff members leaving on duty travel.
 Ensure security clearance is requested and received, when applicable.
 Attendance & Leave Records and control; maintenance of staff Personal Files.
 Monitor office maintenance,
 Maintenance supplies, utilities and their invoicing, pests control services, etc.
 Organize repairs of office equipment, and machinery. Monitor stock of office supplies and orders / requests replenishments when required.
 Verify mileage log and gasoline consumption for the office vehicles. Issue the yearly vehicle status report to Main Office.
 Any other duty assigned by the Supervisor. Responsible for organizing and/or tracking the local procurements of goods and services/labor made in the field by program for grant specific projects.                                                            Coordinate local procurements with the field unit. Track and monitor local procurements of goods and services/labors, made by selected contractors or grant specific projects.                                               Ensure that the hand-over documents of items procured by program to selected community implementing organizations are well documented. Ensure that the hand over documents of items procured by program to selected community implementing organizations is well documented.  
  Ensure that the procurements made in the field are all properly documented; vouchers for payments and other supportive documents should be filled and shared with the grants section. 
Prepare success stories about local procurements and share the information with the field and grants section units for inclusion into database / weekly activity notes.                                                                                                               Analyze and advise, for new grant projects to be implemented, how to streamline local procurements.  Maintain and update a list detailing the costs of most common items procured in the field in our different Tehsil where program is working on a monthly basis.    Assist with the procurement of other items to be used by program 2other activities to be specified by senior Program staff. Implementing duty roaster of drivers and checking log book on daily basis.    Conducting bidding for Peshawar grants ensure the transparency and responsible to cancel the bid if found any regulatory. Responsible to upkeep the warehouse and office maintenance.   Maintain the stationary record and fulfilling the request of staff regarding stationary demand

Checking the donor, activity, project, regional and accounting classification of expenditures and making necessary corrections.
• Closing the monthly data bank after necessary corrections and rechecking the reconciliation of cash, bank, and advances.
• Transferring of corrected and reconciled data back to Accounting section to continue with data entry.
• Produce monthly financial report based on the financial data bank reflecting donor and activity-wise expenditure.
• Monthly budget comparison with actual expenditure and monitoring the activities.
• Analyzing the variances in budget spending and producing the reasons for variances.
• Monthly reconciliation of accounts and reporting cash, bank and advance balances to Director Finance for cash management purposes.
• Provided all the financial information needed by Finance Manager, Accounting Manager or Director Finance for donor reporting, budgeting, and financial planning.
• Organizes, manages reports on and assumes accountability for achieving the audit objectives and results. Follow up on the implementation of recommendations and advises on problem areas.
• Provides direction, guidance, coaching to team members ensuring effective team functioning.
• any other task assigned by the IbnSina management.

Maintain various projects accounts run by different Donors.
• Development of Budgets Sheet for financial reporting purpose to the Head Office On monthly, quarterly & yearly basis.
• Responsibilities for timely submission of financial reports
• Controlling the budgets & purchasing procedures according to the organization rules &regulations
• Maintain all books of account manual & computerized as per head office instructions.
Prepare staff payroll, trail balance, Bank reconciliation, reconciliation, expenditures report and various others reports related to finance.
• Responsibilities for Auditing various centers financial record
• Maintain sustainability fund record
• Assist project director in the preparation of Project Office Budget.
• Attended donors meetings in head office relating to finance.
• Perform general administration duties as per project director instruction
• Any others task assigned by project director.