Duties & Responsibilities

Recording receipts for cash expenditure.
Securing petty cash and its reconciliation prior to month end and replenishment
Managing supplier/vendors payments.
Review the filled up payment requisition form as a whole.
To ensure delivery of cheques to the suppliers.
Submitting Taxation reports to the concerned authorities.
Issuance of details of transactions and explaining their nature to the relevant staff.
Having up to mark knowledge about procurement process
Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
Supervision of support staff
Managing procurement for day to day office operations.
Ensuring SC compliance of procedures.
Ensuring fixed and control assets stock and record keeping registers.
Ensuring proper travel arrangements for all staff and guests between different offices
To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
Receive and verify all the goods from supplier and verify bills for which the payments are due.
Dealing various matters regarding insurance of vehicles, building and Assets.
Supervision of arrangements of seminars, conferences and interviews.
Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner
Coordinate with AO for technical assistance.
To provide relevant reports to area office.
Act as security focal person at field office.
Strong & confident communication skills which delivers information persuasively and with clarity in a wide range of situations.
Has a positive demeanour and disposition, and able to overcome setbacks by motivating self and others
Strong analytical and problem-solving skills with the ability to exercise sound and balanced judgment
Has a learning attitude and a continuous improvement philosophy.
Works with trustworthiness and integrity and has a clear commitment  to Organizations core values and humanitarian principles.
Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
Well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills. 
Security Focal Person : 
Job Summary: The Security Focal Person will be responsible for developing and implementing security policies, procedures, and strategies to safeguard the well-being of the district's residents and assets. This role involves liaising with law enforcement agencies, coordinating emergency response plans, and monitoring security threats and incidents.
Key Responsibilities:

Security Strategy Development:

Develop, implement, and maintain a comprehensive security strategy for District Dera Ismail Khan & Tank.
Assess and identify security risks and vulnerabilities, and design mitigation plans.

Security Policy and Procedure Implementation:

Establish security policies, procedures, and guidelines for both public and private sectors within the district.
Ensure compliance with security standards and regulations.

Law Enforcement Collaboration:

Maintain close working relationships with local law enforcement agencies, providing support and information as required.
Collaborate with authorities to investigate and resolve security incidents.

Emergency Response Planning:

Develop and maintain emergency response and disaster preparedness plans.
Conduct drills and training exercises to ensure readiness in case of emergencies.

Incident Monitoring and Reporting:

Monitor security incidents, threats, and trends in the district.
Share security status and incidents for relevant stakeholders.

Public Engagement:

Engage with the community to gather security-related information and concerns.

Duties & Responsibilities
• Recording receipts for cash expenditure.
• Securing petty cash and its reconciliation prior to month end and replenishment
• Managing supplier/vendors payments.
• Review the filled up payment requisition form as a whole.
• To ensure delivery of cheques to the suppliers.
• Submitting Taxation reports to the concerned authorities.
• Issuance of details of transactions and explaining their nature to the relevant staff.
• Having up to mark knowledge about procurement process
• Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
• Supervision of support staff
• Managing procurement for day to day office operations.
• Ensuring SC compliance of procedures.
• Ensuring fixed and control assets stock and record keeping registers.
• Ensuring proper travel arrangements for all staff and guests between different offices
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Receive and verify all the goods from supplier and verify bills for which the payments are due.
• Dealing various matters regarding insurance of vehicles, building and Assets.
• Supervision of arrangements of seminars, conferences and interviews.
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner
• Coordinate with AO for technical assistance.
• To provide relevant reports to area office.
• Act as security focal person at field office.
• Strong & confident communication skills which delivers information persuasively and with clarity in a wide range of situations.
• Has a positive demeanour and disposition, and able to overcome setbacks by motivating self and others
• Strong analytical and problem-solving skills with the ability to exercise sound and balanced judgment
• Has a learning attitude and a continuous improvement philosophy.
• Works with trustworthiness and integrity and has a clear commitment to Organizations core values and humanitarian principles.
• Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
• Security Focal Person: The Security Focal Person will be responsible for developing and implementing security policies, procedures, and strategies to safeguard the well-being of the district's residents and assets. This role involves liaising with law enforcement agencies, coordinating emergency response plans, and monitoring security threats and incidents.

extra responsibility I undertook during my tenure from March 2018 to March 2020 while serving as a Security Focal Person.
During this period, in addition to my primary responsibilities, I assumed the role of a Security Focal Person. This added responsibility entailed developing and implementing security strategies, collaborating with law enforcement agencies, and ensuring the safety and security of our organization. I also worked diligently to create and maintain emergency response plans, implement security policies, and monitor security incidents and trends.
I believe that this experience allowed me to further develop my leadership, communication, and problem-solving skills, which have proven to be invaluable assets in my role. I am proud of the contributions I made during this time and the positive impact it had on our organization's security measures.
If you have any questions or would like further details about my experience in this additional role, please feel free to reach out to me. I'm happy to provide more information and discuss how my skills and expertise in security management can continue to benefit our organization.
Thank you for your time and consideration.
Sincerely,
[Your Name] [Your Contact Information]




 

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