Facility & HousekeepingManaged cleanliness, uniform distribution, and facility maintenance.Oversaw water supply, change rooms, and waste disposal.Procurement & InventoryLed cost-effective procurement and stock management.Maintained vendor relations and inventory audits.Canteen & WelfareSupervised canteen operations and staff welfare.Managed distribution of welfare items.HS&E ComplianceEnsured safety compliance, conducted drills, and maintained fire equipment.Managed fumigation and pest control.Utility & Vendor PaymentsOversaw utility payments and vendor compliance.Monitored utility usage and optimized costs.Security & Site ManagementImplemented security protocols and supervised staff.Managed site visits and external inspections.Project ManagementLed construction projects, ensuring timelines and budgets.Managed furniture and fixture procurement.Vehicle ManagementOversaw vehicle maintenance and driver assignments.Financial OversightAuthorized expenditures and managed budgets.Admin SOPsDeveloped and streamlined administrative SOPs.Employee ProcessesManaged onboarding and clearance for employees.3rd Party LaborCoordinated with third-party labor and contractors.Additional DutiesManaged female transport, green areas, and CCTV upgrades.CoordinationCollaborated internally and liaised with external vendors.This version is highly concise while maintaining essential details.

1. Planned and managed efficient resource allocation.
2. Overseen administrative functions in Korangi Unit.
3. Managed workforce planning and supervised administration staff to support operations.
4. Maintained strong relationships with government agencies to address compliance and regulatory matters.
5. Coordinated general administration matters, including security, housekeeping, fire safety, canteen services, and event management.
6. Ensured compliance with all company legal, and regulatory documents.
7. Monitored administrative consumable materials and oversaw facilities maintenance.
8. Provided guidance and support to management and non-management staff on administrative matters.
9. Managed and supervised administrative staff, assigned duties, and created work schedules.
10. Performed daily facility inspections to maintain the highest level of HSE standards and promptly reported any incidents.
11. Ensured quality and hygiene in the canteen's food service.
12. Managed building maintenance and waste management staff.
13. Overseen housekeeping for the factory and head office to maintain a clean and organized work environment.
14. Overseen Water Lines and Water Tankers Matters.
15. Overseen Security Operations of Korangi Unit.
16. Built an effective administration structure with proper documentation of policies, procedures, and SOPs in administrative manuals.

divp·        Oversee and manage housekeeping operations to ensure cleanliness and sanitation standards are maintained across all company facilities./p
p·        Implement efficient office boy’s management strategies, optimizing workflow and resource allocation to support daily operations./p
p·        Coordinate canteen operations, including staff management, food quality control, and budgeting, to provide quality meals for employees./p
p·        Manage workers' uniform distribution and maintenance, ensuring compliance with company standards and employee satisfaction./p
p·        Supervise building maintenance activities, including repairs, renovations, and inspections, to maintain a safe and functional work environment./p
p·        Lead event management initiatives, organizing company events and functions within budget and timeline constraints to foster employee engagement./p
p·        Efficiently manage utility services, negotiating contracts and overseeing service providers to ensure uninterrupted operations./p
p·        Supervise security staff management, including personnel management and access control, to maintain a secure workplace./p
p·        Manage relationships with government bodies to ensure compliance with regulations and facilitate necessary approvals and permits./p
p·        Oversee company licensing management, ensuring all licenses and permits are up to date and compliant with regulatory requirements./p
p·        Develop and monitor yearly administration budgets, including CAPEX and AOP, optimizing resource allocation and cost-effectiveness./p
p·        Spearheaded staff welfare programs to enhance employee satisfaction and retention rates./p
p·        Manage office supplies inventory and procurement, optimizing costs and ensuring timely availability of necessary supplies./p
p·        Oversee facility management activities, including space planning, lease management, and vendor coordination./p
p·        Manage building maintenance staff, assigning duties and schedules to ensure effective maintenance operations./p
p·        Implement sanitation and fumigation protocols to maintain a safe and hygienic work environment./p
p·        Manage workforce yearly medical screening programs, ensuring employee health and compliance with regulatory requirements./p
p·        Facilitate effective communication within the administration department and with other departments to streamline operations./p
p·        Ensure compliance with GMP and HSE standards related to administration functions./p
p·        Represent the administration in external certification audits, demonstrating compliance with various standards, including BRC, FSSC, ISO 9001, Halaal, EMS, OH&S, SFA, PSQCA, COSTCO, GMP, Food Safety, Food Defense, and Civil Defense./p
p·        Successfully upgraded the CCTV system to IP cameras/NVRs and implemented digital processes for tasks like expense management, procurement, and invoicing./p/div