Overall supervision and Administration of  office, Process all local recruitment requests in an effective and efficient manner as per PC 1 and GoS Rules
Maintain up-to-date recruitment progress report, historical human resource records by designing a filing and retrieval system; keeping past and current records and all related staffing communication.


Participate in preparation of  HR Manualand ensure it updated.
Organize orientation program for employee to PMIU newly hired.
Put up note sheets for approvals and Issue orders, Prepare Summaries for Management.
Oversees office administration, monitor and maintain attendance and leave records.
Hearing and resolving employee grievances; counseling employees and supervisors.


Assess training need for project employees and interface with external vendors and suppliers for the implementation of staff training or training programs to meet the PMIU needs where appropriate.
Maintain and update Training calendar of SBEP employees .
Monitor and alert the Program Director to any variance between the budgeted and actual salaries and headcount and Training head in Budget.
Make sure HR Files , HRIS database is updated and employee payroll processed timely. 
Make all necessary co-ordination to make a smooth and efficient operation (variable compensation, overtime, compensation, Increments or any special payments, Group Insuranceetc).Gather all necessary data to benchmark salaries and benefits.
Assist Program Director for staff appraisal system , contract renewal and increment process , Issue orders
Compile all data needed for the annual salary review, and the annual performance appraisal analysis.

• Deals with all Finance matters of Project .in compliance with GIZ`s Rules and Regulation.
• Prepares Project Budget Planning & Monitoring. Expenditure.
• Extracting reports for Mgt. Decision making of planning from SAP.
• Prepare funds forecast & funds request and make available funds for Project operations on time.
• Patty Cash Mgt.
• Responsible for Financial Mgt. such as Cash withdrawals, keeping cash, bank account maintained of Project.
• Checks all Invoice & supporting documents e.g , Advances, Perdiems/Travel request payment, Hotel Accommodations , Consultants Contracts & all other Invoice /vouchers before payment.
• Focal person for Guidance on financial matters to team and Joint signatory of Project Bank Account.
• Dealing with Financial matters of Small Grants.
• Prepare entries in Winpaccs Software, Monthly closure of Accounts, financial reporting to CO.
• Withholding Tax deposit online and Submitting Tax Statement, GST reports etc.
• Monthly reconciliation of Cash & Bank.
• Maintain Inventory of Project Assets in onsite software & Stock Register check , ensuring Inventory Tags , ensures GIZ Inventory documentation and Handover rules are followed.
• Gender Focal Person for CDSP Project.
• Oversees Administration, Logistics, Procurement in their absence in addition.
• Update & Maintain leave record
• Ensure Internal Control, Facilitating audit & prepare replies if any.

Worked under the direct supervision of Executive Director for Effective management of the Finance, HR procurement, and Administration
Job responsibilities in Admin /Procurement
• Managing/Supervise office staff and administration of office.
• Assisting management with Development of and updating HR Manual, Finance Manual, Procurement Manual and Admin Manual.
• Ensure smooth running of office, Procurement Procedure / Purchasing at Head office and Project level,
• Maintains efficient filing system. of Records of admin and HR ,finance at Head office soft and hard copies .
Job responsibilities in Finance
• Overseas all financial operations of the organization and ensures timely and accurate financial reports and practices including cash management, payroll, financial disbursement and accounting books.
• Monitor expenditure to ensure that project`s funds are utilized appropriately as per budget guidelines, Ensures financial reports are completed on time and sent to donor`s on time.
• Data collection from sub branches /project offices and compiling it in systems,
• Deals with Taxes Matters as per guidance of FBR. Payments of bills and maintaining patty cash.
• Act as a focal point for Internal and External audit, provide auditors with all necessary information
• On a daily basis, keep the books (cash and bank book) update
• Preparing & Providing Donor reports and replies if any
Job responsibilities in HR
• Support management in job advertisements, and new hiring of staff and interviews, selection process ,Offer letters /Contracts mgt. of staff and other HR Records management .
• Prepare payroll with complete records (time-sheet/overtime/per-diem/leaves) etc. addition and deduction in salaries of staff Payment of cash and cheque payments .
• Manage staff leaves and ensure that there is adequate coverage for daily office functions to continue.

Managed all Financial and HR matters of sub delegation Branch independently and Scrutinized and complied accounting of sub branch and reporting and all correspondence of related matters to Head office and explanation to Management .Besides this , also functioned as main member of staff committee . This body worked as a focal point for presenting and discussion all issue of employees to Higher management. Main Responsibilities include : HR, Finance Admin; • Responsible for all correspondence to bank, Managing Bank accounts, Accounts opening of employees and follow-ups. Job responsibilities in HR/Admin • Prepare Payroll/Salaries of Employee on Arizona software, Payment of cash salaries and bank transfers, Checking verifying medical bills and payment as per ICRC Policy . • Responsible for collection of Time Report from staff and compilation and send to Head Quarters. • All the correspondence with head office and sub branch in relation to Finance and Human Resources act as HR focal person for provincial staff in Sindh, respond to staff queries, and facilitate staff in HR related matters under supervision of Administrator. • Dealing with Bank for salaries and employees accounts opening and funds information and transfers ,Timely payment of EOBI and Tax returns files and registrations. • Follows up files (Renewing Contracts, Payments of premises etc) • Keeping update Leave records and Expat files through Book 80 and assets data in sun system. Job responsibilities in Finance • In charge of financial briefing for the new collaborators expects and delegates) • Managing Patty cash on daily basis, Control invoices prior to payment and Pay invoices, Performs daily cash control. • Managing working advance . • Scrutinizing all bills and verify before payments, Calculates the Travel Claims of the local staff and processing for payments , daily workers payment , Recover the expatriates account for private expenses .