Accomplishments:
· Support Manager Procurement & Manager Contracts in overseeing efficient procurement and contract management processes.
· Establish and maintain administrative procedures to streamline procurement and contract activities.
· Foster positive relationships with vendors and partners to enhance collaboration.
· Maintain accurate records of issues, risks, changes, actions, and meeting minutes, ensuring timely follow-up.
· Preparing and Maintaining the New Requisition files.
· Tracking the process-wise working of each Procurement file while updating the Manager Procurement about the deadlines.
· Processing the payments and keeping its tracking summary.
· Locating vendors for asking quotations and drafting the comparative sheets (Technical & Commercial).
· Maintaining the Procurement Files physically and electronically.
· Making Purchase order in SAP for the suppliers.
· Updating the Tender files while uploading the relevant documents on PPRA and PHIMC website.
· Making and maintaining LOA’s to the supplier for contract award.
· Maintaining Bid Bond Tracking Sheet with record of received and released Bid Securities
· Manage contract and proposal documentation in organizational databases securely.
· Contribute to the development of contract standards, including budget presentation, payment terms, and provisions.
· Verify payment accuracy in alignment with performance/payment agreements.
· Monitor contractor compliance with legislation, statutory duties, and Council policies to mitigate risks.
· Address findings from internal audits and implement corrective measures promptly.
· Process the requisitions received by the user department while maintaining its Procurement Tracking Summary
· Fulfill additional responsibilities as delegated by the Director Procurement & Contract.