➢ Provide support to the overall aspects of project operations related to finance, human resources, security, IT among others;
➢ In consultation with the Project Manager, provide support on all matters relating to financial management and administration in compliance with established procedures, SOPs and the UNOPS Financial Regulations and Rules (FRR);
➢ Provide effective support and accurate guidance to the Project Manager on all issues relating to UNOPS support-service functions;
➢ Ensure accuracy, consistency, and applicability of supporting documents (project document, budget, awards, contract validity);
➢ Prepare payment requests and necessary supporting documents (financial forecasts and/or Project Delivery Reports) for submittal in accordance with project agreements;
➢ Prepare and maintain the operational budget according to UNOPS financial management systems and ensure completeness of required supporting documents;
➢ Liaise with UNOPS support service offices for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services and assets management;
➢ Ensure all business processes are backed up by required supporting documents and maintain an effective records system;
➢ Ensure conformity of project disbursement requests with UNOPS FRR, work plans, and availability of resources/funds for disbursement;
➢ Receive, review and process recruitment requests, certification of payments and other forms of requisitions from the project office, project team or through designated recipients
➢ Raise requisitions for procurement and facilitate requests for issuance of contracts and/or amendments on documents;
➢ Commit funds through purchase orders (PO) in one UNOPS financial system in accordance with SOPs; & SFD
➢ Prepare updated financial reports in compliance with reporting requirements to donors, or as specified in the agreement (i.e. Project Delivery Reports; Financial Monitoring Reports, Financial analysis on a monthly and quarterly basis, progress Reports, etc);
➢ Prepare budget, budget revisions, engagement in ERP-OU in consultation with the Project Manager and Finance Section;
➢ Provide input for the narrative progress reports and other reporting requirements as requested by the Project Manager;
➢ Prepare the project’s operational and financial completion requirements – e.g. financial and narrative completion reports, settlement of any pending contractual and financial obligations/commitments, full receipt of donor/client contributions, assets disposition, personnel separation, among others;
➢ In consultation with finance, coordinate with Bank for processing and tracking routine transactions;
➢ Support the effective delivery and implementation of procurement services in coordination with the Project Manager and the Procurement and ensure that the administration of logistics and assets management are in compliance with established rules and regulations;
➢ Perform any other tasks as may be assigned;

My job description includes the following;
Assist Area Development Manager for planning, formulation and administration for programmes/projects administrative & Logistics support & financial budgets preparation for them.
Personnel Administration of support staff and oversee their bi-annual & annual performance.
Ensure proper office upkeep & office maintenance work & equipments maintenance.
Provision of office supplies & assets.
Ensure Health and Hygiene standards & safety environment in World Vision Pakistan premises.
Ensure proper asset & Inventory management.
Responsible for fleet management & for the allocation & internal lease of vehicles to projects and external hiring of transport as per need.
Ensure on time fleet maintenance and fueling.
Arrange & facilitate for indoor and outdoor events such as trainings, workshops, seminars & exposure visits.
Ensure proper visitors management & their boarding & lodging.
Make all kind of purchases of goods & services as per World Vision SOPs.
Identify & sourcing of vendors & prepare their agreements.
Ensure the quality provision of goods & services.
Responsible for the pre-Qualification process of vendors & suppliers.
Ensure on time annual procurement plans of projects.
Preparing the payments and their follow up.
Responsible for the hiring of consultants for trainings & workshops as per approved TORs.
Update lease agreements and issues related to WV leased premises.
Manage petty cash for different operations and reconcile it on Bi-Weekly.
Prepare Employee Expense Report and submit to Area Finance Department.
Oversee Grant Financial Report and make expenses as per updated report on monthly basis.
Hiring of consultants for different trainings and workshops.
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 Plan, design, devlop and implement flood response project in South Punjab area for the administrative & logistic support to the programme.
 Conducts frequent field supervision of the overall non food and food management.
 Closely monitors commodity end use, warehouse management and relief supplies handling.
 Ensures that relief supplies management systems are properly functioning as per the program’s goal and objectives.
 Identify requirements and establish and maintain all logistical infrastructures for administration and operations.
 Under the supervision of the Programme Head identify and analyze procurement & transport requirements including those of partner agencies as support.
 Keep update vehicle/fleet management regularly, ensure the vehicle safety tools.
 Responsible for warehouse management and physical stock tracking of goods for distribution.
 Analyzing data to monitor performance and plan improvements and demand.
 To prepare and manage the entire inventory.
 Responsible to manage the support staff like admin, logistics & IT assistants and warehouse supervisors to ensure they are able to complete their jobs successfully.
 To perform certain duties designated by the management if and when need arises

 Assist Branch Manager for quarterly sales planning and evaluating the last quarter targets.
 Supervise and manage the sales consultants and Assistant unit managers.
 Handling the Sales and claim process from the beginning.
 Review the monthly and quarterly performance of the sales team and AUMs.
 Conducting monthly in-house trainings for the capacity building of the team.
 Carrying out regular market research to enhance business development plan for the next calendar quarter.
 Responsible for client services management for the respective area.
 Carrying out the hiring process of new sales consultants.
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 Make in-depth assessment of the humanitarian needs of the earthquake affectees.
 Determining the amount and kinds of items needed to cover the humanitarian needs.
 Coordinating with the logistic department for delivering the relief goods to the distribution points.
 Organizing the distributions of the relief goods according to the recorded assessments in a timely and well organized manner.
 Recording all assessments and distributions data thereby ensuring a proper reporting by Caritas Pakistan to its donors.
 Leading his team in its work i.e planning his team’s work on a weekly and daily basis, organizing the daily assessment or distribution work, organizing the mean of transportation, sorting out problems within the team, coordinating with the other teams working in the area.
 Reporting to the Programme Manager about the planned and executed activities.