Mission 1 / Participates in drafting the Procurement and Logistics section of the Strat OP and implements its action plan 
Mission 2: Deploys HI's standards and contributes to its expertise and accountability within his or her remit:
Mission 3: Operational implementation of Logistics, procurement, vehicle and facility management 
Mission 4: Facilitates the Logistics profession's development and contributes its development across the organization 

Mission 5: Emergency Preparedness and Response Responsibilities
Mission 6: Overall Responsible for all KPK Projects.

·        Maintained and oversee the logistics of the project in KPK.
·        Produce regular reports to the Operations team in Pakistan.
·        Increase the level of cooperation with local partners in D.I Khan.
·        Oversee safety and security management of the office.
·        Overall Responsible for all types of Procurement in the field
·        Responsible for Supply Chain Management
·        Responsible for procurement systems. 
·        Responsible for stock supply management, transportation and IT in keeping with organization Standards, and local laws, and under the guidance of the Operation Manager.
·        Supervising office Access procedures/protocols
·        Responsible for Assets and Inventories Management
·        Responsible for Program office Transport, Travel & Fleet
·        Responsible for Support Staff Management
·        Responsible for overall Administration / Facilities management
·        Provide efficient support to all logistical matters of different departments within the organization.
·        Work in close collaboration with PC/ Operations Manager/ Govt. Liaison & Security Coordinator and other members of the organization team; sharing information on the assessments and proposed interventions, providing overviews of logistics requirements for developing project proposals and subsequent projects.
·        Liaise with the government, UN, and other agencies as necessary.  
·        Comply with all relevant organization policies and procedures concerning child protection, health and safety, equal opportunities, and other applicable policies.
·        Frequent travel to field/country office

Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.Advise on investment activities and provide strategies that the company should takeMaintain the financial health of the organization.Analyze costs, pricing, variable contributions, sales results and the companys actual performance compared to the business plans.Develop trends and projections for the firms finances.Conduct reviews and evaluations for cost-reduction opportunities.Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.Manage the preparation of the companys budget.Liase with auditors to ensure appropriate monitoring of company finances is maintained.Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.

Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.Advise on investment activities and provide strategies that the company should takeMaintain the financial health of the organization.Analyze costs, pricing, variable contributions, sales results and the companys actual performance compared to the business plans.Develop trends and projections for the firms finances.Conduct reviews and evaluations for cost-reduction opportunities.Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.Manage the preparation of the companys budget.Liase with auditors to ensure appropriate monitoring of company finances is maintained.Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.

·         Maintain all financial systems for the office and ensure full compliance with QC financial Procedures.
·         Manage all bank & Cash payments.
·         Withdrawals from bank & preparation of Bank Reconciliation statement on monthly basis.
·         Preparation of BPV, CPV, BRV, and CRV & JVs as per Qatar Charity financial procedure.
·         Preparations of the monthly financial report of QC own projects & all donor implemented projects on monthly basis.
·         Record and monitor all bank and cash transactions in the manual ledger, cashbook, or computerized software.
·         Maintaining all project variance reports & sending on a monthly basis QC Pakistan office.
·         Maintaining a complete filling system of finance.
·         Maintaining party ledger, staff advances, Operational advances
·         Will be a member of the Procurement committee & ensure all procurement should be done as per QC Procurement policy.
·         Issuing of working / Operational advance to staff as per QC policies.
·         Deduction of tax from salary & another supplier as per Government of Pakistan
·         Income Tax rules & regulations.
·         Preparation of budget if required.
·         Preparation of Cash requests quarterly or monthly basis.
·         Maintain up-to-date payroll records in compliance

·         Responsible for managing the base vehicles routes and drivers’ schedules;
·         Responsible for managing & supervising rehabilitation and construction of MdM premises;
·         Responsible for supervising the maintenance of Assets, equipment, vehicles and facilities;
·         Responsible for analyzing the security environment, updating risk assessment matrices, and in writing security report;
·         Supervise the watchmen and the drivers’ performance, and offer them support and coaching if needed;
·         Responsible for preparing RFQs.
·         Responsible for processing MRs, visiting local suppliers, and collecting quotations;
·         Responsible for asset and inventory management;
·         Responsible for facilities management including energy supply and water supply
·         Implementing duty roaster of drivers and checking log book on daily basis.
·         Conducting Biddings and preparation of EG (BAS).
·         Responsible for Monthly Fleet Report and Fuel Report of all the office vehicles and office generators.
·         Responsible for all the supplies (Supply Management).
·         Responsible for all the donations and distributions of PPEs and other medical equipments to the concern hospitals. 

• Responsible for day to day financial and administrative matters at field units reporting to respective regional finance head.
• Manage all aspects of the Finance Function including General Ledger, Fixed Assets, Accounts Payable and Receivables, petty cash book, filling etc.
• Preparation of Cash Reconciliation Statement, Bank Reconciliation Statement.
• Preparation of periodic expenditure reports assists the Project Manager in formulating and implementing administrative policies and procedures.
• Responsible for the medical insurance, Vehicles insurance and life assurance of the staff.
• Assist in planning and procurement of office vehicles, equipment and other assets, ensure proper operation, maintenance and supervision by delegating responsibility to concerned staff members.
• Supervise secretarial staff and ensure proper allocation of secretarial and support services to various sections.

·         Selection of warehouses for the supply.
·         Fleet Management
·         Supply Management
·         Distribution of the stock to Local Distribution Points
·         Implementing duty roaster of drivers and checking log book on a daily basis.
·         Maintain the stationary record and fulfilling the request of staff regarding stationary demand

• Responsible for the Petty Cash Imprest Account of the Office.
• Prepare monthly / annual financial statements & submission to Main Office along with all vouchers.
• Responsible to implement Staff Regulations and Rules for both Officials and Employees, and updates thereof. Notify changes to the staff members concerned.
• Prepare travel authorizations and advises on allowances for staff members leaving on duty travel. Ensure security clearance is requested and received, when applicable.
• Attendance & Leave Records and control; maintenance of staff Personal Files.
• Checking of All Grant Payment Requests before sending to H.O for processing
• Monitor office maintenance, maintenance supplies, utilities and their invoicing, pests control services, etc. Organize repairs of office equipment, and machinery. Monitor stock of office supplies and orders / requests replenishments when required.
• Maintenance of Office files related to Admin, Finance and HR
• Maintenance of Generator Log book ( Fuel Usage & Hours used )
• Disbursement of cheques Related to Logistic , Contractor and others ( Ensuring proper receiving and sending back to Head office )
• Preparation of summarized reports of Medical claims, DSA Claims and Grant Payment requests ( Date and Staff wise details with paid and unpaid status with proper coordination of Head Office’s Finance and HR Departments )
• Ensure that the hand over documents of items procured by program units to selected community implementing organizations is well documented.
• Ensure that the procurements made in the field are all properly documented; vouchers for payments and other supportive documents should be filled and shared with the grants section.
• Prepare success stories about local procurements and share the information with the field and grants section units for inclusion into database / weekly activity notes.
• Implementing duty roaster of drivers and checking log book on daily basis.
• Conducting bidding for grants to ensure

• Establish payment and receipt Vouchers as required. Enters them in the Bank and Cash Books - Bank reconciliation.
• Check invoices and ascertains that the equipment, supplies or services they refer to were duly received or provided.
• Responsible for the Petty Cash Impress Account of the Office.
• Prepare monthly / annual financial statements & submission to Main Office along with all vouchers.
• Responsible for Staff Regulations and Rules for both Officials and Employees, and updates thereof. Notify changes to the staff members concerned.
• Arrange for the employees' medical claims.
• Prepare travel authorizations and advises on allowances for staff members leaving on duty travel. Ensure security clearance is requested and received, when applicable.
• Attendance & Leave Records and control; maintenance of staff Personal Files.
• Monitor office maintenance, maintenance supplies, utilities and their invoicing, pests control services, etc. Organize repairs of office equipment, and machinery. Monitor stock of office supplies and orders / requests replenishments when required.
• Verify mileage log and gasoline consumption for the office vehicles. Issue the yearly vehicle status report to Main Office.
• Any other duty assigned by the Supervisor.

• To plan, direct, supervise and evaluate the performance of the professional staff according to the objectives established from the organization.
• To assist with interpretation and implementation of the staff and the organization Policies and procedures.
• To communicate weekly with assigned personal of the office via regular meetings, memoranda, email, and personal contact.
• To maintain informal contact with upper and lower staff of the organization.
• To play an active role in the professional development of the organization.
• Participate in organizational and the political administration meetings as appropriate

• To develop good relationships with relevant stakeholders, including but not limited to Government departments at the District Tank/South Waziristan Agency and local levels, community, tribal elders, local organizations and communities.
• Monitor and report daily to the FO/ADO on the day to day projects activities and rapidly changing environment.
• Will be responsible to take and keep records of all grant related photos including the different phases of implementation (Before, During and After)
• Responsible to provide daily report on all the POCs comments, quotes and grant related success stories.
• Responsible to arrange and conduct community (POC or TOC) meetings for prioritization and implementation of different grants.
• To identify and report the different grant related issues to the team leader.
• Identify potential communities, provide and/or arrange for technical assistance to them as required.
• To actively participate in grant bidding process with other team members.
• To keep all records of documents regarding different phases of grant implementation.

• Maintenance of the proper filing system of administrative, financial, program, personnel, equipment record and documents
• Keep track of Office staff attendance and monitor the leave record etc.,
• Management of cash receipts and petty cash
• Proper control of the supporting documents for payments
• Posting of Accounting Transactions
• Maintaining Books of Accounts,