To invite quotations from suppliers before purchase of any item and submit to the concerned department according to approved annual procurement plan.
To purchase items after approval of quotations by the head of supply chain.
Induction of new supplier through qualification of the supplier, meeting with them, inspect their premises, verify the client references and prepare report along with supplier’s profile.
Prepare RFQ and RFP and submit for the review of supervisor and then float to the market via email or advertise in the newspaper if required.
Coordinate with UK Home Office of the Project to advertise the international RFQ/RFP on Mareistopes UK website only for very large amount of procurement.
Arrange meeting with bid committee for bid opening and take notes for the memo.
Prepare bidder’s analysis memo and submit for the approval of the supervisor.
Perform check from USAID SAM’s website and website of Federal board of Revenue Pakistan.
After approval of bidder’s analysis, prepare the Purchase Order or Contract to award to the selected supplier. Prepare bidder’s analysis memo and submit for the approval of the supervisor.
Get the acceptance of the supplier on PO or Contract and file into the procurement records.
Inspect the supplier premises during production of printing related supplies or pharmaceuticals inspection to avoid receiving the stock of out dated medicines.
Verify the stock receiving against the order or contract and prepare Good Receipt Inspection report to file in procurement records and to process payment of the supplier.
Arrange weekly meeting with the stake holders to update them on the procurement progress and to get the updates of their new upcoming procurement requisitions.
Dispatch all Printing Requirement as per requirement by keeping record in procurement file.
Prepare Monthly Purchase Order (Stationery, Consumable Items, Computer Accessories and Printer Cartridge).
Perform Warehouse/Stock Maintains, Record Keeping and surprise checks.
Preparation for Routine Purchase Order followed by blanket agreements.
Preparation of Monthly inventory Report and submit to supervisor for onward submission to finance.
Distribution all purchased Items against requisition of operation’s coordinators.
Prepare Payment Approval Sheet & Payment Adjustments and submit to finance.
Perform tracking of all dispatched items in the field.
Review and implement the procurement policy updates.
Reviewing service provider’s areas and potential supplier rationalization.

To invite quotations from suppliers before purchase of any item and submit to the concerned department according to approved annual procurement plan.
To purchase items after approval of quotations by the head of supply chain.
Induction of new supplier through qualification of the supplier, meeting with them, inspect their premises, verify the client references and prepare report along with supplier’s profile.
Prepare RFQ and RFP and submit for the review of supervisor and then float to the market via email or advertise in the newspaper if required.
Coordinate with UK Home Office of the Project to advertise the international RFQ/RFP on Mareistopes UK website only for very large amount of procurement.
Arrange meeting with bid committee for bid opening and take notes for the memo.
Prepare bidder’s analysis memo and submit for the approval of the supervisor.
Perform check from USAID SAM’s website and website of Federal board of Revenue Pakistan.
After approval of bidder’s analysis, prepare the Purchase Order or Contract to award to the selected supplier. Prepare bidder’s analysis memo and submit for the approval of the supervisor.
Get the acceptance of the supplier on PO or Contract and file into the procurement records.
Inspect the supplier premises during production of printing related supplies or pharmaceuticals inspection to avoid receiving the stock of out dated medicines.
Verify the stock receiving against the order or contract and prepare Good Receipt Inspection report to file in procurement records and to process payment of the supplier.
Arrange weekly meeting with the stake holders to update them on the procurement progress and to get the updates of their new upcoming procurement requisitions.
Dispatch all Printing Requirement as per requirement by keeping record in procurement file.
Prepare Monthly Purchase Order (Stationery, Consumable Items, Computer Accessories and Printer Cartridge).
Perform Warehouse/Stock Maintains, Record Keeping and surprise checks.
Preparation for Routine Purchase Order followed by blanket agreements.
Preparation of Monthly inventory Report and submit to supervisor for onward submission to finance.
Distribution all purchased Items against requisition of operation’s coordinators.
Prepare Payment Approval Sheet & Payment Adjustments and submit to finance.
Perform tracking of all dispatched items in the field.
Review and implement the procurement policy updates.
Reviewing service provider’s areas and potential supplier rationalization.

Work with internal business units and suppliers to gather data and smooth processes for optimum supplier/customer engagement.
Managed stores of office consumable to ensure that optimum levels are maintained to effectively support all the operations of Sigma Associates and keep record of capital and other assets of the organization.
Provision of procurement advice to internal customers in line with the overall departmental procurement strategy and category plans
Manage sourcing activities to ensure they are planned and performed in alignment with business requirements
Working closely with all team members to enhance overall team cohesiveness
Facilitate effective end-to-end procurement process management utilizing tools and techniques to derive best possible business results
Develop best practice procurement tools and techniques including sourcing system where necessary
Maintain database incorporating sourcing and category strategies, product and supplier information, savings, business intelligence and legal documents
Maintain category Spend and Savings performance data
Conduct product, market and supplier research and analysis as required
Perform supplier appraisals focusing on financial performance, market performance, market trends and strategic business direction
Support commercial management, analysis and assessment of suppliers
Support supplier performance management, analysis and assessment of suppliers including supporting quarterly business reviews with key suppliers.

Checking & accounting of stock in warehouse on daily basis.
Issuing Goods and generating Delivery Order (DO).
Preparation of Goods Receiving Note (GRN) and receiving Goods.
Preparation of various reports such as inventory, leakage stock etc.
Ensure compliance of all Warehouse SOPs.
Made a well-organized Warehouse layout area as per ISO Standards.
Overall inventory management through Microsoft Excel.
Logistic management (Dispatching all the issuance to the required destinations).
Stacking storing monitoring scheduling and overall management of warehouse & store.
Schedule Warehouse / Stores Audit & Stock Taking.
Oversees the work of the warehouse personnel.
Maintain sufficient stock of office supplies to meet day to day demands. Maintain the stock register which shows the receipts, issues and balances of items in the stores.
Receive the items from suppliers as per requisitions/samples, and prepare documentation i.e. GRN, STA and gate pass for those items purchased for other sub-offices.
Manage the record of all goods & allied accessories and maintain these items in good working condition for any emergency use.
Identify broken obsolete items and processed their disposal.
Coordinate with suppliers/vendors regarding shortages, damages and excesses.