Assist with the preparation of financial documents such as invoices and bills


Process transactions, including expenses and payments, accurately and timely


Assist in reconciling bank statements with the company's financial records


Maintain accounts receivable, document bills and supporting documentation


Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures


Updating financial records via accounting software


Gathering payroll expenses and input into appropriate entry line


Preparing quarterly budget under the purview of senior management


Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt


Assist with travel arrangements and accommodations for staff and executives


Handle confidential information with discretion and professionalism


Collaborate with other administrative staff to ensure smooth office operations

✓ Recording data related to visitors
✓ Serve visitors by greeting, welcoming, and directing them appropriately
✓ Answer all incoming calls and redirect them or keep messages
✓ Receive letters, packages, etc. and distribute them as per department
✓ Prepare outgoing mail by drafting correspondence, securing parcels, etc.
✓ Monitor office supplies and place orders when necessary
✓ Keep updated records and files
✓ Proven experience as front desk representative
✓ Familiarity with office machines (e.g. Telephone, Printer and Photostat etc.)
✓ Knowledge of office management and basic bookkeeping
✓ Strong knowledge of MS Office (especially Excel and Word)
✓ Strong communication and people skills
✓ Good organizational and multitasking abilities
✓ Handles general office administration tasks

• Reviewing Purchase orders and faxing and/or EDI over to vendors.
• Resolving errors on purchase orders as required.
• Reviewing open Purchase Orders not printed.
• Filing Purchase Orders.
• Monitoring price increases and communicating changes as necessary.
• Assisting with stock rotations as needed.
• Maintain Computerized data.
• Other duties as assigned.

Oversaw general computer operations.
Performed basic computer maintenance and troubleshooting.
Installed and updated software as per directions.
Responded to inquiries and telephone calls.
Addressed customer queries.
Performed basic office related tasks including correspondence, photocopying and recordkeeping.

Manage customers online (calls, email), solving their queries regarding billing, product and services, providing online resolution for their complaints.