• Responsible for maintaining the fleet of vehicles and available to meet the requests of staff movements.
• Responsible to coordinate and manage the daily fleet requirements for staff within the field locations and for transportation requests between sites.
• Planning in advance the requested fleet requirements and forecasting possible fleet requests in line with future deliveries of supplies to field sites and passenger movements.
• Organizing and updating the drivers schedule and duties to ensure staffing numbers are constant for access to requests for fleet.
• To ensure Vehicle Log books are accurately maintained and that vehicles are cleaned and maintained to a high standard and ensuring that vehicles are always roadworthy.
• Responsible to make drivers to check and maintain vehicles on a daily basis and report any maintenance issues.
• Responsible that the owner maintains the hire vehicle according to the maintenance schedule, ensuring that the vehicle receives regular service and maintenance at the expense of the owner in accordance with the contractual obligation.
• Responsible for the maintenance of SC owned vehicles and generators, by maintaining maintenance schedule/ calendar in a timely fashion.
• Responsible to review and update monthly contracts of vehicles, ensuring that vehicle owners are aware of their contractual obligation to provide comprehensive insurance to include for hire and reward for all vehicles
• Responsible to keep drivers and the Senior Logistics Officer updated about rumours of processions within the area and other security related risks that may arise.
• Responsible to ensure SC drivers and contract drivers follow the local driving laws and SC code of conduct, to ensure they are fit and able to perform safe driving duties
• Responsible to record and issue incident report in the event of a vehicle accident
• Responsible to coordinate and arrange transportation for cargo and informing appropriate people within the Logi

• Review and prepare all documentation during the procurement process
• Ensure compliance to the contract by ACF and Contractor:
• Facilitate the procurement of all goods/supplies/services for base.
• To ensure the warehouse management are up to ACF procedures
• Updating Procurement Follow Up

• Review and prepare all documentation during the procurement process
• Ensure compliance to the contract by ACF and Contractor:
• Facilitate the procurement of all goods/supplies/services for base.
• To ensure the warehouse management are up to ACF procedures
• Updating Procurement Follow Up
• Preparation of Supply Plan and Procurement Plan
Summary of the tasks:
Base Supply chain is responsible for the receiving of the PRs, their validation checking of supporting documents, facilitate the bidding process and arrange procurement committee meetings to ensure proper ACF procedure and compliance with the internal and state law. Managing Contracts with Suppliers and ensuring all terms and conditions followed and respected by both parties. Collaboration with Store Manager to ensure accurate stock reporting and cold chain system in place and working. Organization of meetings/workshops and facilitate accommodation of staff.

• Managing all core functions Logistic Base office/Guest House.
• Managing healthcare/hospital setting

• Developing stock reports share weekly and monthly basis with Program Staff.
• Preparation of monthly progress report of logistic department all over activities

• Maintain a database for all incoming and outgoing commodities from Mission Office (MO) and suppliers, and also ensure timely and accurate distribution of such commodities, goods, shelters supplies, office equipment, etc. to the Field.

• Manage warehouses in the designated area to ensure safe, orderly, clean, and vermin-free storage

• Managing Procurement of Logistics Department
• Managing ACF fleet management system maintain vehicles in good condition.

• Preparing vehicles payroll on monthly basis.

• Managing local transports for sending commodities to different locations.

• Budget Forecasting on Monthly Basis

• Follow Movements and Reservations in GH.
• Provide technical assistance to admin focal person before finalizing any premises for storage purposes.

• Make sure that required temperature is maintained and generators are ready to use in case of electricity breakdowns.

• Organizing Events, Conferences, Trainings and Meetings.

• Managing all core functions Logistic base office and field offices of HI.

• Managing stock at warehouse of Shelter, Water purification Plant and WASH.

• Weekly visit to field locations to supervise logistic assistants @ field level also monitoring their activities.

• Developing stock reports share with field log staff.

• Preparation of monthly progress report of logistic department all over activities around HI working in province of logistic head in provincial base level.

• Maintain a database for all incoming and outgoing commodities from Mission Office (MO) and suppliers, and also ensure timely and accurate distribution of such commodities, goods, shelters supplies, office equipment, etc. to the HI Field Offices.

• Manage warehouses in the designated area to ensure safe, orderly, clean, and vermin-free storage including troubleshooting, analysis and problem solving.
• Managing the procurement with support of Procurement assistants @ field level.

• Managing HI fleet management system maintain vehicles in different field offices.

• Preparing vehicles payroll on monthly basis.
• Managing local transports for sending commodities to different locations.

• Provide technical assistance to admin focal person before finalizing any premises for storage purposes.

• Make sure that required temperature is maintained and generators are ready to use in case of electricity breakdowns.