Secretary
·      Answering calls, taking messages and handling correspondence.
·      Maintaining diaries and arranging appointments.
·      Typing, preparing and collating reports.
·      Filing.
·      Organizing and servicing meetings (producing agendas and taking minutes)
·      Managing databases.
·      Prioritizing workloads.
·      Implementing new procedures and administrative systems
·      Liaising with relevant organization and clients.
·      Coordinating mail-shots and similar publicity tasks.
·      Logging or processing bills or expenses
·      Acting as a receptionist and / or meeting and greeting clients.
·      If more senior, recruiting, training and supervising junior staff.
Purchase Manager
 
·         Maintaining official record as per ISO 9001 2015 standard.
·         Develops a purchasing strategy.
·         Reviews and processes purchase orders.
·         Manage other members of the purchasing team.
·         Maintains record of goods ordered and received.
·         Negotiates prices and contracts with suppliers.
·         Builds and maintains relationships with vendors.
·         Selects prospective vendors and negotiates contracts.
·         Evaluates vendors based on quality, timeliness, and price.
·         Schedules deliveries and ensures timely fulfillment of orders.
·         Researches and evaluates vendors to compare pricing and services.
·         Coordinates with fellow managers to monitor inventory and determine supply needs.

Principal Staff Officer
 
·         Provides confidential secretarial and administrative support for the principal executive or executives.
·         To include managing the schedule/calendar.
·         Making travel arrangements.
·         Screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
·         Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues.
·         Organizes and facilitates meetings, conferences, and other special events, as required.
·         Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate, establishes and maintains files and records for the office.
·         Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management participates in budget planning and management, as required.
·         Assists with project development and planning to ensure more efficient service and organization of the office.
·         Composes and prepares written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
·         Assists in the coordination, supervision, and completion of special projects as appropriate.
·         Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
·         May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
·         Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Performs miscellaneous job-related duties as assigned.

Office Manager (Part Time)
 
·         Organizing meetings and managing databases.
·         Booking transport and accommodation.
·         Organizing company events or conferences.
·         Ordering stationery and furniture.
·         Dealing with correspondence, complaints and queries.
·         Preparing Letters, presentation and reports.
·         Supervising and monitoring the work of administrative staff.
·         Managing office budgets.
·         Liaising with staff, suppliers and clients.
·         Implementing and maintaining procedures / office administrative systems.
·         Delegating tasks to junior employees
·         Organizing induction programmes for new employees.
·         Ensuring that health and safety policies are up to date.
·         Using a range of software packages.
·         Attending meeting with senior management.
·         Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews.

Personal Assistant
 
·         Acting as a first point of contact, dealing with correspondence and phone calls.
·         Managing diaries and organizing meeting and appointments, often controlling access to the Assistant General Manager.
·         Booking and arranging travel, transport and accommodation.
·         Organizing events and conferences.
·         Reminding the AGM of important task and deadlines.
·         Typing, compiling, preparing reports, presentations and correspondence.
·         Managing filing systems.
·         Data entry of details of the equipment obtains for the Crusher Plant.
·         Regulating the attendance sheet and overtime of employees.

Administration Officer
 
·         Allocating and managing staff resources according to changing needs. Liaising and negotiating with suppliers.
·         Gaining new contracts, analyzing logistical problems and producing, new solutions. Implementing health and safety procedures.
·         Managing staff training issues.
·         Motivating other members of the team.
·         Repair and maintenance of office building and assets.
·         Scheduling meetings of Director Administration.
·         Greeting guests and making reservations for them in hotels.
·         Supervision and maintenance of office vehicles.
·         Procurement of items for head and site offices.
·         Computerized and manual Inventory record.
·         Monthly closings and preparation of monthly financial statements.
·         Reconcile and maintain balance sheet accounts.
·         Draw up monthly financial reports.
·         Administer accounts receivable and accounts payable.
·         Prepare tax computations and returns.
·         Assist in preparing budgets and forecasts.
·         Assist with payroll administration.
·         Monitor and resolve bank issues including fee anomalies and check differences.
·         Review and process expense reports.
·         Assist with preparation and coordination of the audit process.
·         Assist with implementing and maintaining internal financial controls and procedures.
·         Regulating petty cash.
·         Cross checking utility bills etc before requisition of payment from finance department.
HR Officer
 
·         Monitor daily attendance.
·         Investigate and understand causes for staff absences.
·         Recommend solutions to resolve chronic attendance difficulties.
·         Provide basic counseling to staff who have performance related obstacles.
·         Provide advice and recommendations on disciplinary actions.
·         Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
·         Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys.
·         Provide advice and assistance to supervisors on staff recruitment.
·         Prepare notices and advertisements for vacant staff positions.
·         Schedule and organize interviews.
·         Participate in applicant interviews.
·         Conduct reference checks on possible candidates.
·         Prepare, develop and implement procedures and policies on staff recruitment.
·         Inform unsuccessful applicants.
·         Conduct exit interviews.
·         Provide advice and assistance to staff and management on pay and benefits systems.
·         Research and monitor human resource systems in other organizations within the community.
·         Explain and provisions of the personnel policy.
·         Explain employment standards and legislation such as workers compensation, labor standards.
·         Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions.

General Duty Sepoy
Control of Entry and Exit. Protocol duties.
Security of VIPs.
Security of sensitive area. Vigilance of anti criminal activities.
Checking of civilian and Govt. Installation for clearance.