Main responsibilities are:
 è  Taking overall supervision of operational activities 
è  Invoicing with different national and international organizations
è  Preparing project activities planning
è  Preparing project expenses detail
è  Preparing quotations
è  Preparing invoicing
è  Preparing online Taxation
Report writing

è  Take overall responsibility to provide logistics and administrative support to Peshawar based teams for smooth functioning of program activities
è         Ensure safe custody and disbursement of petty cash amount as per WEO’s financial policy and procedures. Make proper documentation of all petty cash disbursements and submit to replenish the fund. Develop and share monthly reports to Finance Officer on petty cash fund disbursement
è  Provide efficient support and ensure success of the overall procurement & logistics activities, while providing efficient utilization of resources in accordance with Donors and WEO procurement procedures
è  Act as focal point for requisitions received for the procurement of goods and logistics services for the main and field offices by issuing tenders and POs after completion of the procurement cycle as per rules
è  Ensure full compliance and application of standard WEO procurement rules, procedures and best practices
è  Maintain procurement processes that ensure project’s effective ability to procure and deliver quality goods and services
è  Ensure best prices and best value for money in all procurement and logistics activities
è  Ensure timely and quality procurement and logistics services provision according to the project’s duration
è  Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user
è  Prepare regular reports on the status of the overall project procurement process
è  Ensure adherence to WEO operational policies, procedures and standards of conduct
è  Liaise with/guide the end users on the development of TORs/Specifications for the tender documents and ensures timely publication/distribution of ITBs/RFPs or RFQs for maximum dissemination to the intended bidders
è  Liaise with donors UNOCHA, UNESCO, WHO, ACTED etc.
è  Arrange meetings of the bids opening panel/evaluation committee and act as presenter
è  Maintain data on the delegation of authority (DOA) and act as per rules where DOA exceeds financial limits
è  Ensure to submit invoices received for the goods delivered/services rendered to financed department after verification along with supporting documents
è  Establish proper recording and monthly reporting systems of all procurement activities inclusive of updated inventory
è  Monitor/liaise with field offices on inventory, fuel consumptions as per the standard systems and establishment of a proper recording system for field’s monthly reports
è  Prepare, modify and amend institutional contract, lease contract, rental agreement, fuel and vehicle contracts, case reports etc. with regard to main and field office (Peshawar)
è  Manage and oversee activities of transport fleet
è  Coordinating from field and consolidating reports
è  Keeping record of Program staff such as Mangers/Team Leader/s field visits, visits analysis and Follow up
è  Maintain records reports for attendance, Salary Administration, Stationary indents, disbursement as required
è  Conducting recruitment & selection activity
è  Training & development Activities
è  Keeping, maintaining & updating
                             => Personal Files/records of project employees
                             => Job responsibilities and renewal of contracts
è  Conducting personal interviews & performance appraisals
è  Provide monthly Report to CEO
è  Perform any other task assigned by the CEO

è  Look after and managing the financial records of all Revenue Receipts from students
è  Liaison with the students regarding financial matters & recoveries etc
è  Assist the Principal in preparing and implementing the new ideas for the improvement of system
è  Supervision of correspondence with all students and with various authorities like GOP, TTB, SDC etc inviting them on Seminars
è  Managing the student record of various trades
è  Responsible for achieving the budgeted annual targets
è  Update database timely for the development and improvement of real time and accurate reporting in order to enhance the efficiency and productivity of the work.
è  Communicating all the information regarding balances due, receivables etc from students via email/letters.
è  Issue the acknowledgement receipts and letters
è  Preparation of up to date reports as desired by the authority
è  Managing different sort of cases receiving applications from the students relevant to the work.
è  Control ledger with the internal record of Fees
è  Managing Tax calculation as prescribed FBR rules
è  E-filling of Income Tax Statements and reports
è  Preparation and initializing the cases for payment of monthly payroll, wages, honorariums, bonuses,  salaries, final settlements through bank transfer, cheques, cash etc
è  Assist in preparing the performance appraisal annually
è  Preparation of Analytical, Reconciled and Financial Impact Reports
è  Taking care of maintenance of the Institution
è  Help in preparation of the students list in order to conduct the exams organized by SDC, TTB
è  Correspondence with TTB, SDC for issuing the Diplomas/Certificates
è  For the foreign students help in attestation from TTB, SDC, NAVTEC and Foreign Office
è  Assist in the development of Database for all new/old students in order to have proper track record
è  Side by side also taking the classes of Office Management, Accounting, Occupational Health & Safety, and English Language. 

è  Assist the Country Representative/Project Manager in preparing the Budget for the projects
è  Assist the Country Representative/Project Manager in Budget negotiation meetings with the donors
è  Handle all the administrative & financial matters of the firm while monitoring & preparing funds flow and cash flow statements to monitor the inflow & outflow of funds and ensure proper utilization of available funds to accomplish organizational goals.
è  Coordinate with the various agencies viz. Accounts/Finance/Payable/Collection while analyzing and reviewing their billings, the taxation compliances, purchase orders, vendor reconciliation, invoices, agreements and other legal documents, ensuring timely payments
è  Efficiently handle bank reconciliation, interest calculation/comparison/analyzation/updating, internal & external audit & account receivable & accounts payable
è  Generate various financial reports and statements for the top management/donors thereby showcasing the financial performance for strategic decision making.
è  Held accountable for managing all the administrative & official activities while maintaining the healthy work environment & discipline.
è  Accountable for entire gamut of administrative work specifically related to official documents and material, maintaining daily worksheet for documents & staff attendance report.
 è  Managing the payroll, leave and settlement for 110 employees
 è  Ensuring effective rendering of services to enable smooth flow of day to day operations. Identified scope for process enhancements for improved services.
è  Additionally responsible for processing passport, visas application for expat, resident permit expiry etc, Handling Immigration details and necessary documents for the expat, security and other general administration activities, maintenance of office equipment like computers, air conditioners, company vehicles etc.
è  Assist and provide technical support to Admin/Finance Unit staff, IPs and Sub Offices Admin/Finance Unit, in particular with the data entry into organizational accounting systems.
 è  Deftly handling Credit Control, Maintenance of debtors account, Job costing, Follow up on all outstanding receivables.
è  Liase with the Head Office Rome (Italy), partners NGOs, GOP and donors like (FAO,EU, ECHO, British High Commission, UN etc)
è  Ensure that the coding of all accounting documents is prepared according to the organization rules and practices
è  Audit the reports of the various partners NGOs and after verification submit it to the Head Office in Rome (Italy)
è  Supervise and provide training to Office Finance Staff, IPs and Sub Offices Admin/Finance Unit
è  Assist the Training Advisor and Legal Advisor in conducting the trainings
è  Preparation of EOBI and Tax online statements for the onward submission
è  Assist in preparation of POs/Staff/Vendors/Vehicles Agreements
Act as the Country Representative 

è  Responsible for Preparation of monthly accounting reports and attachment of supporting documents for the review and certification by Head Office
è  Ensure that Cash and Bank Reconciliation Statements, Organizational accounts and database are done in time and accurately
è  Reconcile on monthly basis all debtors and creditors accounts including advances to staff members
è  Assist and provide technical support to Admin/Finance Unit staff  in particular with the data entry
è  Verify invoices and documents submitted by the suppliers and service providers and ascertain that the equipment products, supplies and services they refer to were duly received or provided before proceeding with the payment request
è  Responsible to monitor grant related expenses showed in the database and check the program financial performance by recording payments on daily basis (internal and field), controlling allotments and providing necessary analysis of the financial information
è  Coordinate with Program Department in order to have necessary information to prepare the funding requests to Head Office and ensure that sufficient funds are available locally
è  Responsible for preparation of Financial Reports on quarterly/yearly basis to donors (FAO, ECHO etc)
è  Assist and provide technical support to ensure that disbursements of the funds meet the documentation requirement of the organizational established procedures
è  Implement organizational rules and regulations internal control procedures in the best interest of organization; suggest improvements to internal control and streamlining/efficiencies.
è  Responsible for preparation of Annual Confidential Reports for field staff based on their performance
è  Assist in collection of information for identification of areas for support and project implementation 
è  Responsible for conducting interviews and recruitment of the staff
è  Assist in organizing staff training on various issues for the development of organization
è  Monitor the inventory control system is according to organizational policies and procedures
è  Responsible for Preparation of EOBI and Tax statements for submission to concerned departments
è  Ensuring in implementing the proper procedures for the procurement of goods/items
è  Supervision of staff in preparing the reports, memos, logistics and administrative statements etc
è  Visit the fields in order to monitor and prepare the CFW sheets in time and accordingly
è  Conduct the market surveys in order to closely monitor the procurement process
è  Assist in preparing the POs/staff/vendors/vehicles agreements
è  Act as the Project Manager in his absence

ISCOS – CISL INGO hired me again on the same position so all my duties and responsibilities were same as mentioned above.

è  Assisting the Head of Mission in preparing the Budget for various projects
è  Handling the funds for various projects in Pakistan as well as in Afghanistan
è  Preparing the Financial Reports/SPMR according to the Donors’ formats and coordinating it with Head Office in Rome
è  Handling day-to-day activities and administrative activities including selection & staffing, tasking, discipline, welfare, and all multifarious development programs; ensure proper implementation of Rules and Regulations.
è  Responsible for Processing of all paper works related to ministry of Labor, Payroll Processing.
è  Successfully implementing company policies / labor laws and take disciplinary action under Standing Orders.
è  Preparing the proper books of accounts pertaining to all the projects
è  Attending the external auditors during and end of the project review
è  Handling entire gamut of Administration and Led the efforts across planning & budgeting of administration expenses & work towards minimizing operational expenses/ costs.
è  Pivotal in assisting various authorities in solving pending disciplinary cases, vigilance /non vigilance and departmental enquiry matters.
è  Proficient in managing complete recruitment life-cycle for sourcing the best talent from diverse sources and collaborating human resource requirements in consultation with different functional and operational areas.
è  Designing and implementing various processes to effectively assist employee issues and facilitate functional inter-departmental meetings.
 Handling the part of pool management (Pakistan and Afghanistan) and co-coordinating for the activities for needs of employees for upgrading their technical soft skills, separation, leaves, and attendance & compensation & maintaining database. 

Ø  Restaurant Cashier          
Ø  Front Office Cashier
Ø  Night Auditor
Ø  Restaurant Auditor
Ø  Income Auditor
Ø  Accountant
Ø  Credit Officer
 è  Spot checking of all the outlets in the hotel
è  Checking of KOTs along with Food and Beverage revenue
è  Month end closing and preparation of Journal Vouchers
è  Reconciliation of all the accounts
 è  Calculation and preparation the tax statements
 è  Handling of day to day petty cash and credit transactions 
 è  Auditing of day to day revenue of the hotel
è  Month end inventories in the store
è  Processing of payments and making reports
è  Recording of all the staff loans and advances
è  Supervising and preparing roasters for all the cashiers in the hotel
è  Maintaining all the records of the individuals and companies
è  Posting of all the credit transactions in respected heads/accounts
è  Reconciliation of the A/Cs of all the companies
è  Correspondence with individuals as well as with the companies for their outstanding balances
è  Solving the discrepancies produce by the companies
è  Informing the Controller Finance regarding the outstanding cases
è  Credit meetings with General Manager and Marketing Staff every month
è  Preparing the Bed Debt Accounts Reports
è  Visit the Companies for recovery
Correspondence with the Head Office