Individual accountabilities

Manage the Finance, Logistics, Security and HR teams including mentoring, recruitment, trainings, and performance management.
Development and implementation of a system for ensuring the smooth functioning of all support departments in compliance with governmental policies, donor rules and regulations and  ACF policies.
Establish and implement controls to ensure accountability as well as efficiency in resource utilization.
Responsible for the  Recruitment, Payroll , Leave Management, Time sheets, performance management, Health and Life insurance and onboarding  process in
Introduce systems for timely and comprehensive sharing of BFUs, expenditures and other key project documents both at the start of the project and during the life cycle
Implement regular internal sharing and Capacity building of support departments on new rules and regulations, as well as their enforcement.
Ensure a system of timely reporting and follow up.
Ensure regular internal review and risk mitigation of departmental procedures and reports
Provide timely help desk support related to donor and grant contract 
compliance for colleagues.

Shared accountabilities
Collaborators

Responsible for the  Recruitment, Payroll , Leave Management, Time sheets, performance management, Health and Life insurance and onboarding  process in

 HR Officer , Hiring Manager

Review, supervise and ensure the monthly accounting closure in timely manner & Ensure high quality accounting for the mission.

Finance Officer, Finance Manager

Financial monitoring and identify /flag financial risks, provide recommendations to Senior finance Co / Senior Compliance Manager in relation to donor and ACF policies.

Senior Finance Coordinator/Senior Compliance Manager

Monitoring of the mission Logistics strategy for the base including the management of procurement

Log Co and base logs team

Management of warehouse and stock follow up.
Senior Program Manager, Logistic & Security Officer, Logistic Coordinator, warehouse assistant.
Ensure expenditures are in line with the donor-approved budget, analyze discrepancy between budget and actual and put in place corrective measures.
Senior Finance Coordinator/Senior Compliance Manager
Ensure to follow the security protocols of ACF and finale the mitigation measure at the time of emergency like finalizing the evacuation strategy, health and safety equipment and proper drill after regular intervals of times.
Senior Security Manager, Logistic and Security officer.
Liaison  with local authority
Senior Liaison Coordinator/ Senior Security Manager

• To coordinate all financial expenditures in areas of operation and ensure compliance with the organizations policies and procedures and donor requirement.
• Conduct regular financial reviews of implementing organizations with follow ups of areas identified for improvement.
• Build financial capacities in financial internal controls and procedures of the implementing organizations.
• Accurate and timely financial reviews of implementing partner and booking of expenses in the SAP system.
• Accurate and timely submission of Financial reports to different international and Local Donors (DFID,BMZ,GFFO,UNICEF,RB and funding from National Officer)
• Monthly/quarterly Project expenditure analysis and working for rolling budget yearly and for the project life.
• Yearly CAB working for budgets related to WASH (grants and Sponsorship) and suggest any planning or changes if required.
• Bi-weekly funds request are managed from 7 field/project offices with details of Implementing partner’s funds and vendor, consultant, contractor etc.
• Quarterly Country Annual Total (CAT) preparations and submitting information to Finance & Grants
• Country Annual Budgeting for the project in line with the FAD (Funding Agreement document Between NO and CO) budget.
• Regular Partner visits to provide financial support to implementing partners and training in the areas identified for improvements.
• Ensure all financial transactions and processes are in line with Plan policies and procedures and donor requirement.
• Verify disbursement of all payments to partner organizations, consultants, suppliers, and communities and ensure that they conform to Plan policies, guidelines and local laws and applicable tax laws.
• Ensure the completion in all respects of documentation being sent to Finance /administration section (vouchers, reports etc).
• Ensure provision and supervision of efficient and transparent procurement and logistical services and processes according to Plan Policy.
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