JOB SUMMARY
Under the National Poverty Graduation Program (NPGP) & BISP/Ihsas Amadan Project of PPAF, IFAD & Government of Pakistan I performed as Procurement and Logistics Manager with LASOONA – Society for Human & Natural Resource Development. I am reporting directly to the Project Manager and work closely with senior management and technical team leads in supporting and overseeing procurement and logistics services from a management perspective to ensure required supplies of commodities, facilities and service needs for program activities are mobilized efficiently and in a timely manner. I am also working with the program team of LASOONA in Shangla, Battagram, Torghar, Upper Kohistan, Lower Kohistan and Kolai Palas Kohistan Districts and traveling to targeted districts whenever needed.
MAJOR RESPONSIBILITIES
Managing the entire process in the planning of community procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
I developed and implementing methodologies and tools to enable effective execution of procurement plans.
Ensured effective lines of communication to ensure timely delivery of necessary procurement using the most appropriate procurement procedures.
Established risk management plans relating to procurement, logistics, and staffing.
Ensured full compliance with PPAF procurement rules and regulations and LASOONA procurement policies and procedures.
Established and implement a monitoring system that ensures that the prices paid for community procurement are in line with local market prices.
Developed and managed the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms.
Negotiated better contracts with existing suppliers as well as sourced new suppliers.
In compliance with LASOONA and relevant donors, plan, organized and leaded the bid solicitation process including drafting and issuing RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and overseeing selection committees to review applications and select vendors.
Prepared service delivery contracts, leases and purchase orders for all acquisition needs.
Maintained procurement files including all relevant documentation and vendor tracking system I am maintaining all the relevant information concerning the organization’s suppliers.
Located and identified potential vendors and suppliers both domestically and nationally.
Ensured that grant and financial rules and regulations are strictly adhered to.

As Manager Finance & Operations I managed both the organization’s financial operations and reporting as well as conduct administrative tasks such as communication, Procurements, Supply Chain and Human Resource Management. I exercised administrative control over many aspects of the financial operation of the Organization, including budgeting, payroll/human resources, supply chain and business planning. I ensured that records across financial departments are accurate.
As a finance and operations manager, I supervised the organization\'s financial reporting mechanisms, managing the financial staff to ensure that official monthly and annual financial statements comply generally accepted accounting principles. I also managed accounts and cash flow, administer internal audits, and cooperate with external auditors. Administrative tasks I performed include helping to ensure that the human resource department operates in line with standards and regulations, training new or junior staff members, and communicating with vendors, donors and consultants as required.
OFFICE MANAGEMENT SUPPORT
Took responsibility for all premise’s matters ensured that leases and facilities are well managed and represent value for money.
Ordered stationery and other office supplies as required Ensured office equipment and facilities
Managed the day-to-day relationships with the IT support provider, accountant, auditor and, HR Provided basic IT support.
Developed and maintained an up-to-date Organizational Policies & Procedures.
ADMINISTRATIVE & LOGISTIC SUPPORT
Supported fundraising and membership. Maintained general administrative support services.
Developed and implemented methodologies and tools, and enabled effective execution of logistic plans; Formulated Standard Operating Procedures;
Managed logistics operations, including, material, vehicles, events organizing, staff traveling, lodging and boarding and personnel;
Ensured that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
HUMAN RESOURCE MANAGEMENT SUPPORT
Ensured that recruiting processes were consistent and streamlined.
Established and managed a comprehensive training program to educate employees regarding staff tools, policies and procedures.
Took responsibility for Corporate HR function.
Prepared job descriptions, advertised vacant positions, and managed the employment process.
Monitored employee’s performance.
Ensured that all employees are organized and satisfied in their work environment.
Oversaw the health and safety of all employees.
Provided counseling on policies and procedures.
Ensured meticulous implementation of payroll and benefits administration.
Communicated with staff about issues affecting their performance.
Ensured accurate and proper record-keeping of employee information in electronic and digital format.
FINANCE SUPPORT
ACCOUNTING & BOOK KEEPING
Provided a bookkeeping service, liaising with the accountant and auditor as required.
Ensured compliance with accounting policies and regulatory requirements.
Managed and kept accurate records for all accounting transactions.
Prepared budget forecasts. Published financial statements in time
Handled monthly, quarterly and annual closings
Reconciled accounts payable and receivable. Ensured timely bank payments
Compute taxes and prepared tax returns
Managed balance sheets and profit/loss statements. Reinforced financial data confidentiality and conduct database backups when necessary
Comply with financial policies and regulations
TAX MANAGEMENT
Ensured that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government.
Deducted Withholding Taxes and submitted to Govt as per Government Rules.
Ensured that monthly withholding Taxes returns submitted to Govt. on time.
Ensured that filing of annual Tax return along with filing of annual accounts to Govt.
PAYROLL MANAGEMENT
Prepared Monthly time sheets for Payroll Processing.
Ensured salary charging sheet is prepared on monthly Basis.
Ensured salary is charging as per charging sheet.
Review employee hourly schedules.
Calculate gross pay, determined deductions and calculate net pay.
REPORTING
Provided regular management information reports for the Executive Director and Board. Supported the development of projects with budgeting and financial plans.
Supported the ongoing management of projects with financial and other reporting.
Prepared monthly, quarterly and annual financial reports.
Assist in closing of accounts and preparation of monthly expense report.
Prepared monthly financial reports as per donor requirement.
Submission of weekly and monthly plan to line managers.
INTERNAL & EXTERNAL AUDITS
Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
Ensured Internal control audits, and initiated and implement actions necessary to correct weaknesses.
Performed physical Inventory check of all offices after every six months or at least annually.
PROCUREMENT SERVICES
Discovered profitable suppliers and initiate business and organization partnerships
Negotiate with external vendors to secure advantageous terms
Approved the ordering of necessary goods and services
Finalized purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Expect unfavorable events through analysis of data and prepare control strategies
Performed risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs
OTHER RESPONSIBILITIES
Ensured that the organization’s equal opportunities and diversity policies are applied in the work of the post holder.
Attended as appropriate and participated in internal meetings of the organization, including staff meetings, Council meetings, Donors Meetings and community meetings.
To be responsive to the needs of trustees and member organizations. Contributed to the corporate planning of the organization as required.
Represented and promoted SDS and its work positively in all internal and external dealings. Worked constructively and co-operatively with other members of the team.

JOB SUMMARY:
Oversaw all aspects of financial, supply chain and human resources management and ensured that SDS’s policies and procedures are effectively implemented and complied with. Provided strategic support to SDS board and executive managers.
FINANCIAL MANAGEMENT:
Analyzed and presented financial reports in an accurate and timely manner; clearly communicated quarterly and annual financial statements; collated financial reporting materials for all donor segments, and oversaw all financial, project/program and grants accounting.
Coordinate and leaded the annual audit process, liaise with external auditors and the finance committee of the board of directors; assessed any changes necessary.
Oversaw and leaded annual budgeting and planning process in conjunction with the ED; administered and reviewed all financial plans and budgets; monitored progress and changes and kept senior leadership team abreast of the organization’s financial status.
Managed organizational cash flow and forecasting.
Implemented a robust contracts management and financial management/ reporting system; ensured that the contract billing and collection schedule was adhered to and that financial data and cash flow were steady and supported operational requirements.
Updated and implemented all necessary business policies and accounting practices; improved the finance department’s overall policy and procedure manual.
Effectively communicated and presented the critical financial matters to the board of directors.
HUMAN RESOURCES, TECHNOLOGY AND ADMINISTRATION:
Further developed SDS Nonprofit’s human resources, supply chain and administration, enhanced professional development, compensation and benefits, performance evaluation, training and recruiting.
Ensured that recruiting processes were consistent and streamlined.
Established and managed a comprehensive training program to educate employees regarding staff tools, policies and procedures.
Administered all employee benefit programs with conjunctio

JOB SUMMARY
Under the direction of the Program Manager, as a Field Officer I was responsible for field level implementation, coordination and facilitation of the Food for Work and Food for Education Project of World Food Program in District Shangla. The overall objectives of the projects were to provide assistance to Earthquake Affected families, to improve their livelihood, while providing them food items. To increase the enrolment of students in Schools and improve the education system in Shangla.
MAJOR RESPONSIBILITIES
Led the planning, organization/ facilitation and implementation of the project activities at district level
Maintain programmatic accountability for program activities including data collection for evaluation, record keeping of activities, and the completion of all necessary quarterly progress and year-end reporting
Establish, coordinate and integrate databases and develop information systems.
Facilitate efficient and timely implementation of planned activities by all relevant committees,
district and community partners to ensure the right techniques, methodologies and standards are employed
Worked closely with the government departments, partners and schools to establish to increase literacy levels.

JOB SUMMARY
Managed the shift and all direct staff. Ensured the smooth running of the production process. Ensured that all products are produced to the specified specifications. As a shift supervisor I coordinated daily production activities in the company and facilitated high level productivity. Achieved all the customers’ orders in targeted deadline. Ensured that all direct staff comply with the company’s Health and Safety Procedures Supervised production line operation in accordance with plant policies and procedures. Ensured smooth production operation during shift.
MAJOR RESPONSIBILITIES
Coordinate and supervised department activities and achieved desired objectives. Reviewed and revised workflow and improved operational efficiency.
Identified areas of improvements and concerned to department Manager.
Monitored daily activities of department staff and provided them required guidance.
Addressed employee grievances and maintained positive and safe working environment for employees. Developed best practices and ensured quality & productivity.
Provided job trainings to employees and improved their technical skills. Evaluate staff performance and provide feedback for improvements. Analyzed department issues and provided appropriate corrective actions.
Determined resource requirements and performed resource allocations and executed assigned work on time. Assist in employee recruitment, orientation, promotion, retention and termination activities.
Maintained department records and generated routine and ad hoc reports for management. Ensured department staffs following standard operation procedures.
Followed and enforced company policies and procedures.
Maintained timesheets of employees and approved leaves for them as needed.