Procure requested program support items, in accordance with the RI Operations policy and procedure, making every effort to obtain the lowest price and highest quality of items for RI programs.
Review and verify purchase request have all necessary information with requester before initiating process.
Responsible for overall procurement process including but not limited to Preparation of RFQs, Comparative statements, getting approval of POs and sharing with vendors, and submit further payment documents to finance. Coordinate with vendors and maintain updated list of approved suppliers.
Ensure the Procurement Tracking Sheet is well maintained and accounted for.
Procure all requested items in a timely manner to facilitate program and operational needs.
Oversee administration functions such as reception, office consumables, storeroom management, etc.
Coordinate with other staff members to ensure field Offices are kept safe, adequately equipped, are maintained at the highest standards of hygiene, and supplied as per RI Pakistan Operation Standards.
Regularly check facilities, account for any issues, resolve, and fix them.
Ensure an efficient filing system is devised.
Ensure inventories are fully accounted for and maintained in a secure place.
Ensure a centralized asset register is maintained; ensure that all office and program assets are logged. For all assets, manage a tracking system and ensure all assets are issued with unique RI asset numbers, and ID tags, and are tracked.
Ensure annual (or bi‐annual) asset checks are completed; damage and losses are reported immediately. Ensure assets are functional.
Ensure management of vehicle fleets is in line with RI standards; ensure that appropriate allocation, safe use of vehicles is achieved throughout the program and ensure servicing, and maintenance schedules are adhered to. Ensure drivers are well/in the time assigned to field visits.
Ensure transport services are cost‐efficient and reliable.
Ensure systems are in place to effectively plan, coordinate and monitor staff travel.
Keeping track of fuel consumption of RI Office, guesthouse, and vehicles.
Ensure that all transported goods have the appropriate documentation, e.g., waybills, receipts and that all inventories and stock lists are updated at the receiving and sending ends, per RI.
Ensure being on call beyond working hours to troubleshoot any urgent matter in the office.

Responsible for for administrative support to the project team for smoothly running of regional office.
Conduct/coordinate all procurement in the project and provide effective support to Donor for procurement related activities.
Receive and review/clarify supplies requests, specifications and other needed information from requestors/field staff.
 Responsible for petty cash management and submission of report to finance.
 Responsible for record keeping of office supplies and replenishment.
Maintained updated record of office assets/inventory, tagging of assets, physical verification and submitted quarterly report to Head Office
Boarding and lodging for office guest/staff. Supervision of support staff.
Responsible for logistical arrangements for internal and external meetings/workshops. 
Responsible for effective fleet management including monthly fuel consumption report.
Responsible to manage warehouse, prepare In/Out documents, supply program material to project area in cost effective way.
Liaison with security agencies and government institutions.
Any other Task or Additional responsibility given by Project Manager
 

Provided general administrative support to project operation, including staff travel and vehicle fleet management, responsible for system generated trip tickets and making logistical arrangements.
Responsible for office maintenance and if necessary, got the office equipment repaired.
Ensured the safety and effective utilization of office equipment, fixtures and other resources.
Ensured the availability of stock, purchased office supplies/equipment keeping in view the organizational policies and guidelines.
Maintained updated record of office assets/inventory, tagging of assets, physical verification and submitted quarterly report to Head Office.
Responsible for Vehicle fleet management and preparing monthly fuel consumption report.
Managed warehouse, supplied program material to project area in cost effective way.
Carried out local procurement of goods and services and prepare necessary documentation. Created in system PR, collect quotations bid analysis, issued GRN and submission of payment of finance.
Conducted market survey, selected new vendors, ensured proper documentation and drafted new contracts. Handled project office petty cash and kept record of petty cash disbursement/ utilization with proper entries and reporting to Head Office Finance.
Supervised support staff, prepared duty roasters for drivers and tracking of log books.
Arranged suitable accommodation for the visitor and guests.
Custodian of office furniture and assets/equipment in the coordination of IT staff, physical assets verification against the record and generate a report.

Provide effective and timely logistics support to the programmatic activities of the malaria Project. Perform monitoring visits to physically verified stock status, equipment, and minor building repair and maintenance. Assist Logistics Coordinator (based in Head Office-Peshawar) in supervision and build the capacity of the logistics and proper management of assets and equipment provided by DMC. Monitoring maintenance of activities and track record of equipment in the program supported health facilities. Assist Logistics Coordinator in order to improve logistics systems that are in place. To prepare regular monthly/Quarterly reports and any ad hoc reports as requested by the Logistics Coordinator Provide assistance regarding the implementation of the performance management system with the aim of improving the performance of staff. Provide Effective assistance regarding the delivery of all materials to the required locations Prepare and Maintain logistic files to ensure that all appropriate documentation has been filed and is line with current grant regulations Constantly update the Fixed Asset Register for the project. Ensure that all assets are recorded and tagged as soon as purchased Regular & timely submit required monthly/quarterly reports to the Logistics Coordinator. Ensure that vehicle movement are well planned Ensure that all vehicles are properly maintained and ready for traveling Ensure that a vehicle maintenance plan is set in place and executed Ensure timely fuel refilling of all vehicles. Ensure reconciled Fuel record, Ensure timely payment of fuel bills Daily review and verify of vehicle checklist & Vehicle Log Book filled by the driver. Ensure that vehicle usage is controlled and monitored. Ensure that all goods are received in the store and shipped to the final destination. • Assist Logistics Coordinator in the supervision of support staff responsible for premises.

Assisted in preparation of logistic and training plans for SIAs, drafted various letters for various campaign related activities.
Following up with district and UC levels for the receipts of all logistic items for every SIA to ensure smooth running of the activities.
Make travel and security clearance arrangements for staff working in the district.
Assisted in sending different social mobilization, communication, training and campaign related materials along with vaccine and follows ups on its delivery to the quarters concerned.
Assisted in preparing report on coverage of all the UCs and in organizing various meetings arranged by PEO.

Arranged appointments, received visitors, screened telephone calls, responded to routine requests for information.