• Operate the telephone switchboard and place calls, as requested.
• Maintain up-to-date and accurate phone logs.
• Process and document incoming and outgoing correspondence, in keeping with IRC guidelines and procedures.
• Prepare mail pouches, including transmittal sheets, for field offices.
• Help to foster and facilitate cooperative professional relations between and among staff at all levels, particularly in relation to the provision of administrative support services.
• Participate in professional training and development activities, as needed or requested.
• Perform other duties, as needed or requested.
• Petty cash handle.
• Organize and properly maintain assets disposal files and records
• Issuing operational equipments (Cell phones, Laptops, Digital camera, Multimedia )to local and expiate staff for official use and kept tracking of the items issued
• Processing and keeping track record of staff attendance and leaves.
• Operate fax machines and other communication equipment, as requested.
• Supervise and conduct appropriate reception and direction of all visitors and callers
• Develop, implement and supervise correspondence/mail services including pouches, mailboxes, incoming and outgoing correspondences, including distribution of all correspondences including internal memos and maintenance of mail registers.
• Promote cooperative professional relations between administrative and other program and support staff.

Provide administrative and operational support to conduct the programme activities including logistical arrangements.
 Draft all necessary administration and financial management correspondence and be responsible for follow-up. 
Arrange travel and accommodations
Organize a filing system for important and confidential company documents
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Petty cash handle

• Prepare departmental deposits.
• Fulfill purchase requests and reimbursements.
• Print financial reports and other financial material as needed.
• Assess office supply levels and order as needed.
• Make telephone contact with candidate who select for the test or interview etc.
• Office support such as mailings, front desk coverage, filing
• Assist as necessary with department events
• Assist in selection of new candidates in university
• Incoming/outgoing files are tracked in the system and kept in the filing room when not in use by meeting section staff.
• Filing rooms (active and closed) are arranging alphabetically.
• Correspondence/documents are filed in the physical file and data entered in the database.
• Arrange all the things with respect to concern field

• Receive record and forward incoming correspondence and manage its proper distribution to the responsible officers.
• Draft routine correspondence, and respond to queries relating to area of responsibility.
• May be required to assist the Protection and Refugee Status Determination units with maintaining and updating the interview schedule as well as communicating with applicants regarding their scheduled appointment.
• Ensure the general maintenance and smooth running of the filing room, i.e. physical arrangement, cleanliness and security.
• May be required to provide clerical and administrative support by stocking and supplying stationery, receiving and dispatching of external and internal office pouches and handle all official documentation.
• Keeping record related to administration.
• Assistant Administration in day to day official work.
• Attend phone calls.
• Check emails, fax.
• Send & receive mail and checking all courier Bills.
• Voucher making.
• Maintaining all documents like accounts, ToRs, General Files, and Stationary etc.
• Schedule Appointment.
• Record and maintain the account.
• Handling the entire Visitors’ activities.
• Billings and receive money from Bank.
• Arrange all the things with respect to concern field.

• Keeping record related to administration.
• Assistant Administration in day to day official work.
• Attend phone calls.
• Check emails, fax.
• Send & receive mail and checking all courier Bills.
• Petty cash handle.
• Voucher making.
• Monitor all support staff.
• Maintaining all documents like accounts, ToRs, General Files, and Stationary etc.
• Schedule Appointment.
• Record and maintain the account.
• Check every Day accounts.
• Maintain payroll chart.
• Handling the entire Visitors’ activities.
• Billings and receive money from Bank.
• Arrange all the things with respect to concern field.