• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount in figures and words with the stamp PAID).
• Scanning of all the vouchers of Capital & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintain, secure, and care for records in accordance with SIF Policy and procedures
• Keep all finance documents and reports are properly filed, labeled and stored in an accurate and easily accessible manner.
• Provide support to admin department in follow up Govt. Departments regarding organization MOU & Visas of Expats
• Provide support to finance department in bank coordination (cheque withdraw, Cash deposit, bank deposit, collection of bank statements and salaries submission)
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with approval of Line Manager.

Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation,  etc)
Ensure the respect of the procedures before any payment (validation form, etc)
Review all the payments documents for proper coding and supporting documents.
Prepare sending of accountancy archives to country office (edit packing list, follow up listing of archives)
Supervises the archiving of the accounting documents in the field and its transmission to the CO.
Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
Prepare the Cash flow forecast after validation of Project.
Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
Cross check the monthly payroll for all staff.
Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
Prepares requests for the bank (financial operations, administrative management of SIF accounts).
Ensure advance request/BCI is prior validated/approved by budget holder before doing any cash payment.
Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
Deduct Withholding Taxes and submit to Government as per Government Rules.
Ensure that monthly withholding Taxes returns submitted to Govt. on time.
Ensure that filing of annual Tax return along with filing of annual accounts to Govt.


Work with HR department for processing of Monthly Payroll
Ensure the Salary charging is correctly done
Deduct salary tax on staff salaries and gratuity
Properly maintain the Gratuity sheet 


Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
Perform physical Inventory check of all offices after every six months or at least annually.


Assist in closing of accounts and preparation of monthly expense report.
Prepare Monthly BFUs related to the base.
Provide support to prepare annual and quarterly work plans and reports.

Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation,  etc)
Ensure the respect of the procedures before any payment (validation form, etc)
Review all the payments documents for proper coding and supporting documents.
Prepare sending of accountancy archives to country office (edit packing list, follow up listing of archives)
Supervises the archiving of the accounting documents in the field and its transmission to the CO.
Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
Prepare the Cash flow forecast after validation of Project.
Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
Cross check the monthly payroll for all staff.
Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
Prepares requests for the bank (financial operations, administrative management of SIF accounts).
Ensure advance request/BCI is prior validated/approved by budget holder before doing any cash payment.
Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
Deduct Withholding Taxes and submit to Government as per Government Rules.
Ensure that monthly withholding Taxes returns submitted to Govt. on time.
Ensure that filing of annual Tax return along with filing of annual accounts to Govt.


Work with HR department for processing of Monthly Payroll
Ensure the Salary charging is correctly done
Deduct salary tax on staff salaries and gratuity
Properly maintain the Gratuity sheet 


Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
Perform physical Inventory check of all offices after every six months or at least annually.


Assist in closing of accounts and preparation of monthly expense report.
Prepare Monthly BFUs related to the base.
Provide support to prepare annual and quarterly work plans and reports
Assist Admin Coordinator in donor reporting
Assist Country HR in compilation of HR report.
Keep updated both the line managers “administrative & Technical” about ongoing activities and future plan of work

Preparation of Cash payment vouchers, Bank payment vouchers, Bank receipt vouchers and Journal vouchers.
Maintenance of bankbooks for all accounts.
Maintenance of cashbook for recording of cash transaction.
Preparing of Bank reconciliation statement of every month.
Posting of all entries in computerized accounting software.
Maintaining of employee EOBI, Medical record.
Maintaining of quarter SOE,s and submitted to PSU.
To make payments, ensuring that compliance of SRSP SOPs, rules and regulations.
Checking and payment verification of computerized and manual bankbook/ cashbook.
Assist Manager in day to day administration related activities.
Arrange the payments of utility bills and other payments.
Recording Attendance and leaves records.
Recording accurate fuel consumption records.
Procurement of office supplies, stationary etc.
Maintain accurate and up-to-date equipment inventory.
Handling staff payroll and over time and leave record.
Vehicle arrangements for the Staff members for pick & drop and field activities.

 Ensure Compliance with organizational Financial Policy and procedure and with generally accepted accounting principles.
 Prepare all vouchers, financial templates.
 Keep Updates the financial record on regular basis as per standard and procedures.
 Maintenance of Petty Cash and timely reconciliation (Cash Count).
 Ensure timely and proper filling of all financial documents.
 Maintenance of Project Advances (Floats) and review and processing the liquidation of Project advances.
 Checking reviewing of all finance documents for payments as per standard and procedures.
 Assisting Finance officer in reviewing payroll and onward transferring salaries in staff bank accounts as per standard and procedures
 Maintenance of Project field bank account and bank reconciliation.
 Ensure that adequate financial policies and system controls are in place in local project offices.
 Verify the templates, vouchers and other financial reports of local project office in line with financial procedures.
 Assisting Finance officer in submission of all financial files to HQ on monthly basis.
 Reporting to Finance officer in submission of monthly funds forecast to HQ.
 Reporting to Finance Officer on Finance related matters.
 Assisting Finance Officer in periodic audit of the projects.
 Carry out any other functions & duties that may be assigned by the Education Officer/Finance Officer.

Overall day-to-day management of all aspects of the Office of District dir lower and upper .
Develop plans and implements goals and objectives to maximize space utilization of the office and recommends changes to procedures to increase space utilization, efficiency and services.
Provide superlative care and service catering to needs of office entities.
To keep liaise, both formally and informally in scheduling meetings, seminars & training programs.
To control the expenses budget & handle petty cash according to the office procedures.
Record & maintain inventory of the office assets.
To manage staff effectively to ensure that office is well presented, functioning and safe and secure at all times.
Improve the aesthetics of the office and maintain its elegance with strict observation to hygiene and cleanliness.
Provide logistic support to office activities.
To provide service to the guests
Drafting letters and preparing progress reports as and when required
Maintain records for attendance, Salary Administration, Stationary indents, disbursement as required.
Assist Management for procurement of Stationary, computers, or any equipment for office usage.
Conducting recruitment & selection activity
Assist in training & development Activities.
Keeping, maintaining & updating, Personal Files/records of project employees.
Job responsibilities, increment and renewal of contracts.
Assist in conducting personal interviews & performance appraisals.
Providing Interview Assessment Sheet, and joining report of new hiring to HR.
Receiving required documents from new employees and provide timely to HR.
Assist in probation evaluation of regional employees.
Collection of salary documents from all regional employees and provide to HR.
Provide weekly/monthly MIS to the corporate HR.
Management of inventory
Utility bills timely report and clearance
Mess management and guest entertainment

o Assist Manager in day to day administration related activities.
o Arrange the payments of utility bills and other payments.
o Recording Attendance and leaves records.
o Recording accurate fuel consumption records.
o Procurement of office supplies, stationary etc.
o Maintain accurate and up-to-date equipment inventory.
o Handling staff payroll and over time and leave record.
o Vehicle arrangements for the Staff members for pick & drop and field activities.
o In close coordination with Program Section, maintains a system to monitor and forecast cash requirements to meet administrative and project expenditures. Establishes monthly cash requirements for the office and requests timely replenishments from Head Office.
o Constantly reviews banking arrangements to ensure timely transfer of funds and minimize exchange loses and bank charges.
o Advises the head of office on all budgetary and financial matters.
o Briefs new staff members or staff assigned to the Field on finance matters.
o In close coordination with Field Staff, coordinate replies to finance related audit comments.
o Establishes and maintains internal control procedures and ensures that accounting standards are met.
o To make payments, ensuring that compliance of SRSP SOPs, rules and regulations.
o To keep accurate and complete record of financial transactions in the computerized accounting system.
o To maintain proper filing of vouchers and backup documents and safe storage of cheque books and banking documents.

o Preparation of Cash payment vouchers, Bank payment vouchers, Bank receipt vouchers and Journal vouchers.
o Maintenance of bankbooks for all accounts.
o Maintenance of cashbook for recording of cash transaction.
o Preparing of Bank reconciliation statement of every month.
o Posting of all entries in computerized accounting software.
o Checking and payment verification of computerized and manual bankbook/ cashbook.
o Assist Manager in day to day administration related activities.
o Arrange the payments of utility bills and other payments.
o Recording Attendance and leaves records.
o Recording accurate fuel consumption records.
o Procurement of office supplies, stationary etc.
o Maintain accurate and up-to-date equipment inventory.
o Handling staff payroll and over time and leave record.
o Vehicle arrangements for the Staff members for pick & drop and field activities.

Maintaining records of Bank Account.
Coordination with Donors for Payments.
Accounting allocations in SAGA, and the methodological filling of vouchers.
After approval given by admin supervisor makes the monthly closure of saga not later than the 5th of the following month and sends the accountings to Islamabad (saga file, original invoices and cash control document).
Makes the payments for suppliers, contracts, salaries, per diem etc. after approval of invoices by person responsible for the purchase / payment.
Is responsible for the daily upkeep of the cashbox book and encodes in it all accounting transactions made from it.
Supplies the advances to purchasers on the basis of order slips duly completed and signed (PO, PU, PL, administrative document).
Keeps an extra accounting advances notebook.
Follows the reimbursement of any other personal expense (private phone calls ...)
Preparation and payment of mid-months and salaries.
Allocate the salaries Pad Via the Cashbook.
Carries out the reconciliation of the physical and theoretical balances of the cashbook daily and weekly with the admin/fin expat.
Establishes the reconciliation statement on a monthly basis before closing the monthly accounting.
Being the focal point with the bank manager for the payment of the salaries by transfer.
Preparation of the monthly check-list.
Preparation of the monthly follow-up of the expenses.
Participation in the budget preparation.
Preparation of new contracts for staff; preparation of dismissal letters, brief new and temporary employees and follow up of the same.
Managed and ensures the monthly staff management tool regarding salary scale, payrolls, pay slips and legal dispositions for the Organization.
Files, archives and updates the national staff files regarding ID's, photos, signed contracts, signed IR, job descriptions and various individual issues.
Assists the Project Manager in solving conflictive situations related to the staff
Follows up the implementat

Receipts of food items in full quantity and proper condition, dispatched from UN-WFP warehouse.
Receive the food commodities and stock them in organize manner.
Timely reporting of damaged food commodities to the WFP and Organization.
Record maintenance of all receipts and dispatches in stock registers.
Monitoring stock movement from warehouse to the distribution point
Coordination with the UN-WFP Logistic staff for stock movement.
Coordination with field staff for stock requirement and stock movement.
Arrangements for transportation and coordination with the transporters.
Vehicle maintenance and keeping record of Vehicles.
Assist and overall supervision of the warehouse
Assist with the maintenance of Government and Donor Contracts. Purchase office supplies and maintain inventory
Assist in event planning, travel logistics, invitations, etc
Maintain hard copy and electronic filing system. Research, price, and purchase office furniture and supplies.
Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
Setup and coordinate meetings and conferences.
Draft Invitations to Bids, Request for Proposals and requests for quotations for procurement of services.
Distribution of solicitation documents ,follow-up with the bidders to ensure responses are received in a timely manner; Maintain track record of the bidders by category of services for future invitation ,draft Request for Clarification to various bidders and follow up and Assists in preparing and advertising the Expression of Interests for Services. Tabulates bids and prepares Comparative Statements for adjudication for services and Conducts arithmetic checks for offers received against works ITB.
Draft CRC submission and evaluation reports. Deliveries with respective suppliers. Maintain Procurement files and records. Maintain office record and reference files on activities. Carries out data entry and retrieves information Update monthly m