Communication and correspondence with the management for all necessary instruction and
tasks assigned by the management for time to time.

Preparation and execution of network expansion plan and it’s allied correspondence for
submission to relevant authorities.

Managing and maintaining company dispatch and receive letter logbook and also handle the
official emails correspondence.

Drafting and Assisting Management for different operational policies and procedures.

Managing new and existing vendors for ongoing asset ordering on official requisitions as per
company policy.

Supervise and ensure that the company gets the best possible terms and conditions for the
purchase of goods or services and also facilitate the company to run the operation smoothly.

Supervising and managing the department team to ensure all the workload is handled efficiently.

Maintained the bi-annual/semi-annual inspection plan for company fixed asset and keep the
company fixed assets register (Software) with proper asset codes up-to-date by recording all
purchases and transfer timely Procurement and supervising Office Stationary management,BILAL MEHMOOD BHATTI

entertainment and petty cash expenses for all branches.

Negotiating, Monitor and update all stakeholders regarding price fluctuations and manage
relationship with suppliers and vendors to secure advantageous terms, also reviewing existing
contracts with suppliers and vendors to ensure on-going feasibility.

Procurements of branch fixed assets include branches furniture, assisting and checking IT
department in procurement of IT equipment and Security Cameras.

Ensuring proper use of all assets and equipment available at the branch and making sure that
the same is kept in clean and usable conditions at all times.

Negotiating, arranging and finalizing contracts with Security service providers of all existing and
new Branches.

Ensuring timely availability of active and verified security guard on all branches.

Coordinating with the security supervisor for inspection of guard weapons and arranging firing
practice of all guards quarterly.

Correspondence with Alarm Security Companies for updating contact details on employee
transfer/termination and resignation or due to any other reasons under the advice of HR.

Controlling and managing the office budgets and submit the annual budget plan to the
management for expense forecasting.

Supervising and Organizing office equipment’s maintenance and repair work for branches to
run operations smoothly.
 Arranging for health and safety equipment and same to be tested on a regular basis.

Maintained and monitor the fuel and maintenance/repair logbook for all the vehicles used by the
company.

Organizing and managing travel, boarding and lodging arrangement for all office staff travelling
for official purposes.

Creating process improvements for the department such as Document Control, check list,
SOP’s resulting in the elimination of redundant activities and creating more effective processes
and procedures from time to time.

Contribute to overall strategic and operational management of the organization as a member of the Senior Management Team Recruit and line manage relevant

Administration staff, in accordance with good organizational practice ï‚· Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities. ï‚· Working with accounting and management team for processing payroll and other expenses ï‚· Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures. ï‚· Submitting information for budget preparation; scheduling expenditures and Bookkeeping monitoring costs; analyzing variances. ï‚· Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. ï‚· Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.

Supervise the administrative needs of the staff including flight bookings, obtaining legal documentation, visa renewal, medical evaluation, medical coverage, etc. ï‚· Identify, establish and manage accommodation for international staff, ensuring effective security. ï‚· Ensure that contractual commitments (e.g. for the rental of vehicles and/or premises) are expressed in forms appropriate for the circumstances. ï‚· Ensure that all necessary legal requirements are met, e.g. obtain vehicle registration, work permits, and such, by liaising with government agencies. ï‚· Establish/refine and implement administration and logistics procedures in line with organizational requirements. ï‚· Establish/refine and manage all procure and logistics activities, including pos

1- Admin and Finance Manager: RB Global Communications (Feb 2017 – June 2018)
• Contribute to overall strategic and operational management of the organization as a member of the Senior Management Team
• Recruit and line manage relevant Finance/Administration staff, in accordance with good organizational practice
Manage all financial and administrative issues
• Financial and Budget Management - Report to the Executive Coordinator on a monthly basis (global cash book, status of budgets and financial situation, etc.), and to Executive Board quarterly, to enable decision-making
• Provide financial management advice on revisions of budgets, preparing periodical forecasts and any amendments needed
• Monitor petty cash and bank balances to ensure sufficient funds are always available depending on program needs
• Management and reconciliation of the bank and cash accounts, preparation of the weekly cash counts and monthly financial records including cashbooks, ensuring financial and resource accountability and effective management for records as required for auditing.
• Disbursement of cash advances and reconciliation to ensure recovery
• Control of salary payments to staff, reconciling the same and monitoring medical expenses, mobile phone usage, etc.
• Collection and filing of regular financial reports and budget records
• Monitor ongoing levels of expenditure on individual programs as against budget, and provide timely advice of likely over or under-spends
• Participate to, initiate staff meeting and staff training
Administration
• Stablish/refine and implement administration and logistics procedures in line with organizational requirements.
• Establish/refine and manage all procure and logistics activities, including possible management of vehicles and drivers
• Supervise the administrative needs of the staff including flight bookings, obtaining legal documentation, visa renewal, medical evaluation, medical coverage, etc.
• Identify, establish and mana

Extract data from various sources in financial or accounting systems, and prepare all necessary documents for the proper financial and administrative management of the project. • Assist with all administrative and logistical arrangements for meetings, workshops and conferences • Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, travel payments and procurement transactions. • Verify vendor claims for accuracy and conformance with financial rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor‘s invoices in the Project’s information system. • To prepare budget forecasts and estimates in coordination with CEO for annual and quarterly budget requirements and programe proposals, which involve financial forecasting, budgeting and accounts. • Keep track of all advances released to Vendors for local expenditure to complete the site and complete necessary documentation for settlement of such advances. • Manage utilization of quarterly advances in accordance with quarterly work-plans in collaboration with Project Director and keep track of all programe funds received from investor, disbursements etc. • Maintain and closely monitor all financial activities including invoices review, payments and reconciliations. • Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non-expendable property ledger • Assist in checking and payment of field expenses against operational advances. • Prepare cash plan, expenditure reports and correspondence on utilization of Cash • Provide assistance to all staff services such as travel, expense claim, document retrieval. • Maintaining up-to-date inventories