Finance Assistant

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.

SIF is currently seeking a Finance Assistant. Based in Islamabad, Finance Assistant will work under the supervision of Admin and Finance Office, he/she is responsible for Cash Management, scanning of all Field & Base level of Accounting Books, and Archiving of Accounting Data.

He/she is:

• Part of the finance team, as a key player.
• A focal person for record keeping, scanning and cash management

 Objective 1: Cash Management Activities:

• Ensure accurate and efficient Safe (Cash) management.
• Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, and clearly written the amount in figures and words with the stamp PAID).
• Cross verify the field office Cash Vouchers along with accounting books. After ensuring the accurate accounting entries and payment voucher, do the signature on vouchers.

Objective 2: Scanning and Record Keeping Activities:

• Scanning of all the vouchers of Field & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintain, secure, and care for records in accordance with SIF Policy and procedures
• Keep all finance documents and reports are properly filed, labelled and stored in an accurate and easily accessible manner
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing Activities:

• Provide support to finance department in bank coordination (Cheque with draw, Cash deposit, bank deposit, collection of bank statements and salaries submission)

Objective 4: Managing the Expenditures Activities:

• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with the approval of Line Manager.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

Personality Attributes

• Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
• Address needs and requests in a professional way.
• Always interact with children in presence of their parents or caregivers.
• Always respect beneficiaries’ confidentiality.
• Report any incident or act that causes harm to beneficiaries or to others.
• Aware of child protection/safeguarding concept.
• To establish and maintain effective working relations with people of different cultural backgrounds.
• Strong cross-cultural communication skills.
• Rigorous and polite.

Working hours and Salary

• This is a full-time position with 40 working hours per week. Occasional evening and weekend work may be required as job duties demand.
• Salary will be paid according to the SIF salary grid

Important to note:

• SIF does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to SIF Administration through the recruitment contact.
• SIF commits to respect the “Do no harm” & PSEA (Prevention against sexual exploitation and abuse) principles and ensure Child Safeguarding is paramount in all its activities. We do everything possible to ensure that only those who are suitable to work with vulnerable people, in particular with children join our organization.
• This position is subject to a range of vetting checks including criminal records disclosure and reference checks. We have zero tolerance for harmful practices.
• SIF strictly prohibits dual employment, and reserves the right to initiate appropriate procedural or legal measures in response to any violation of this policy.
• Candidate will be automatically disqualified from the process in case of influencing the recruitment process.
• SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding*