Data Entry Operator

Our values and commitment to safeguarding

Shifa Foundation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Shifa Foundation engages. Shifa Foundation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Shifa Foundation also participates in the Inter Agency Misconduct Disclosure Scheme, Misconduct Disclosure Scheme — SCHR. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

• Overall Purpose/Function

  The Data Entry Operator (DEO) will be responsible for managing MMS project related data of his concerned district. He/She will regularly compile and enter data obtained from public healthcare facilities, facility and community healthcare providers/supervisors (LHWs, LHSs) into electronic database along with regular reporting of data.  He/She will build positive working relations with district staff, health facility staff, facility and community health supervisors/ providers. He/She will also be responsible for checking inaccuracies in data and follow up with health staff/managers to obtain correct and complete data.

  Reporting Line: Data entry operator will directly report to District Coordinator and doted line to MEAL officer (NI)

  Responsibilities

  • Obtain project data regularly from community and facility healthcare supervisors and providers
  • Enter project data by inputting text based and numerical information from source documents within time limits
  • Compile, verify accuracy and sort information to prepare source data for computer entry
  • Review data for deficiencies or errors, correct any incompatibilities if possible and check output
  • Examine and obtain further information for incomplete documents
  • Respond to queries for information and perform data requests in a timely manner
  • Assist the District Coordinator in developing monthly/periodic reports
  • Comply with data integrity and security policies
  • Keep all information confidential
  • Ensure data is adequately backed up
  • Other duties as assigned

  Education and Experience requirements

  Education

  • Minimum completed 14 years of Education. Batchlor in Arts/Science (B.A./BSc. would be preferable
  • Minimum Diploma/Degree in computer sciences, IT or related field
  • Additional computer training or certification will be an asset

  Experience

  • Minimum 3 years’ experience of data entry and data management
  • Experience with MS Office and data programs/databases is mandatory
  • Experience of working with health-related data would be an asset
  • Work experience of analytical software (Excel, SPSS, Epi info) would be an advantage

  Skill Requirements

  • Fast typing speed
  • Excellent computer skills
  • Excellent skills in Microsoft Word and Excel
  • Good time-management skills and organizational skills
  • Ability to build positive working relationships with government officials and NI staff
  • Attention to detail
  • Confidentiality
  • Good language skills in Urdu and English. Knowledge of local language would be an advantage