Administrative Assistant

Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Responsibilities:

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Handle multiple projects in Office.
Prepare and monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues

Marketing Staff for Peshawar, Rawalpindi. Faisalabad and Multan

Our well reputed firm AA ENTERPRISES ASSOCIATES needs marketing staff in different cities to introduce services provide by firm.
Provides first-class service in order to push the sales of a certain categories.
Makes necessary phone calls and meetings to help sales.
Allows people to make inquiries as necessary.
Service Provider SUI GAS, LPG, SNG, VAPORIZER, AIR MIX PLANT, ELECTRICITY & CONSTRUCTION

Skills

Admin Tasks Management Administrative Processes Command Branch Administration Skills Administrative Meetings Management Project Administration Network Security Administration Administrative Management Leave Administration Accounts Administration

Job Details

Industry:

Pharmaceuticals / Clinical Research

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Intermediate/A-Level

Career Level:

Entry Level

Minimum Experience:

Less than 1 Year

Apply Before:

May 08, 2025

Posting Date:

Apr 07, 2025

AA Enterprises

Pharmaceuticals / Clinical Research · 1-10 employees - Lahore

AA Enterprises is a new and upcoming Lahore based company focusing on the marketing, distribution and sale of herbal, all natural pharmaceutical products. The company is launching two new products for the Pakistani market: FitFibre and Vigor. FitFibre is an all natural dietary supplement for weightloss for men and women. Vigor, on the other hand, is a herbal dietary supplement for men that provides men with more energy. The company is looking to set up a complete team in Lahore.