Posted Sep 13, 2024 2300 views
Key Responsibilities:
Office Management:
- Supervise and manage administrative staff to ensure smooth functioning of office operations.
- Oversee office maintenance, safety, and security, ensuring compliance with health and safety standards.
- Manage office supplies, equipment procurement, and asset inventory.
Facilities Management:
- Coordinate with external vendors for repairs, maintenance, and other facility-related requirements.
- Oversee workspace allocation, ensuring optimal use of office space.
Budgeting and Cost Management:
- Prepare and manage the administration department's budget.
- Monitor and control operational expenses, negotiating with suppliers and vendors for cost-effective solutions.
Policy Implementation:
- Develop and enforce administrative policies and procedures.
- Ensure compliance with company policies, government regulations, and industry standards.
HR Administration Support:
- Assist HR in employee on-boarding processes, including seating arrangements and equipment provisioning.
- Manage staff attendance records, leave management, and other HR administrative support tasks.
Event Coordination:
- Organize and coordinate internal events, meetings, and conferences.
- Ensure administrative support for company events, including logistics, venue bookings, and supplies.
Vendor Management:
- Establish and maintain relationships with external service providers.
- Negotiate contracts and manage the quality of service delivered by vendors.
Compliance and Risk Management:
- Ensure adherence to local labor laws and safety regulations.
- Implement risk management procedures to safeguard company assets.
Communication:
- Act as a point of contact between senior management and staff for administrative matters.
- Liaise with external authorities, including government agencies and local service providers.10. Reporting
- Prepare regular reports on administrative activities, expenses, and office performance for senior management review.
Skills and Qualifications:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills
- Ability to manage budgets and negotiate with vendors.
- Knowledge of office management software and tools.
- Problem-solving and decision-making capabilities.
Job Details
AA Exchange Company (Pvt) Ltd.
AA Exchange is an established name in the money Exchange and Remittance business market and has been serving customers through our various products and services over more than 13 years. I am honored to say that AA Exchange is always striving to provide the additional services to meet customers financial needs, not only foreign currency exchange but also in-home remittances. We are the only exchange house in Pakistan providing Money Gram, Western Union and RIA Financial remittance services under one roof. As a part of our strategy for reaching out to the customers, we are opening more branches across Pakistan, locations most convenient for customers not only in urban areas but focusing on rural areas as well. AA Exchange is the name of trust and professionalism that cares for its customer.
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