Assistant Manager Payables

We are seeking a detail-oriented and proactive Assistant Manager Payables to oversee accounts payable operations of our client. This role ensures accurate financial processing, compliance with accounting standards, and effective collaboration with suppliers and internal stakeholders. The ideal candidate will excel in reconciling transactions, optimizing processes, and delivering actionable financial insights to support strategic decision-making.

Key Responsibilities:

1. Invoice Processing & Documentation:

Process invoices and execute precise data entry into accounting systems (e.g., QuickBooks, SAP).
Oversee documentation and approvals for bills, ensuring compliance with company policies.
Track and resolve missing invoices by coordinating with suppliers and internal teams.

2. Financial Reconciliation & Reporting:

Reconcile bank statements, credit card transactions, and supplier accounts, resolving discrepancies promptly.
Prepare weekly payment schedules and conduct account reconciliations.
Analyze financial reports (P&L, project costs) to identify trends and discrepancies.
Generate detailed project cost reports and financial performance summaries for management.

3. Supplier & Cost Management:

Manage supplier accounts, including reconciliations, remittance advice, and updating payment terms.
Accurately allocate project costs using accounting software and maintain costing records.

4. Process Optimization & Compliance:

Maintain and enhance bookkeeping processes to ensure accuracy, efficiency, and adherence to regulations (VAT, taxation).
Continuously update expertise in accounting standards, financial management practices, and software tools.

Required Qualifications & Skills:

Education: Bachelor’s degree in Accounting, Finance, or related field.
Experience: 3–5 years in accounts payable or a similar role, with exposure to project costing.

Technical Skills: