Finance Assistant

Mission

Founded in 1994, Acted is a non-governmental organization with headquarters in Paris, France. Independent, private and not-for-profit, Acted respects principles of strict neutrality and impartiality in its decisions, and operates according to non-discrimination and transparency principles. Acted endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; construct effective governance and support the building of civil society worldwide by investing in people and their potential.

In Pakistan, Acted has been active since 1993 and has provided assistance across all provinces to an estimated 6.9 million people. The assistance has included emergency response to meet the immediate and live-saving needs of natural disaster and complex emergency affected households, as well as recovery and development support in the form of education and livelihoods promotion and assistance.

Chain Of Command

• Senior Finance Manager
• Finance Manager

A. Daily Basis

• Exchange rate: ensure of having daily exchange rates of currency when needed;
• Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook & Bank Book;
• Payment: make payments for all items and services which have been approved by the Country Coordination; put paid stamp at the time of payment
• Compliance check of documents before releasing payments to vendors;
• To maintain Cash book and Bank book on daily basis
• Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond;
• Petty cash management;
• Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area;
• Bank Dealing and processing of beneficiaries' payments through an online system;
• Tax Calculation and deduction as per FBR and provincial Rules;
• Issuance of advances for Running expenses.

 B.Monthly Basis Reporting:

• At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Finance assistant and the Country Coordination;
• Vouchers: Quality of vouchers should be checked by the Finance assistant at the end of each months;
• Advances: ensure the clearance of all advances for the staff, before paying the salary; ensure that no staff has more than one open advance unless approved by the CFM or Coordination.
• Prepare Bank reconciliation statement at the end of each month;
• Archiving at the end of each month.

OBLIGATIONS:

Accountability

All Acted team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

KEY PERFORMANCE INDICATOR

• Bank Reconciliation
• Compliance Check
• Timely processing of payments
•  Audit
• Archiving
• Matching cash in Safe with Cash book
• Timeline and Monthly reporting
• Dealing with Area office
• Quality of documents
• Timely Tax submission

TECHNICAL SKILLS

• Good knowledge of accounting and bookkeeping procedures.
• Strong financial skills.
• Dynamic problem-solving skills.
• Small familiarity with accounting software.
• Time management skills.
• Ability to work independently and as a team.
• Incredible attention to detail to catch errors.
• Good English and Urdu verbal skills
• Willingness to travel to filed project sites
• Graduates in Finance and accounts field will be preferred
• Good knowledge of MS Word, PowerPoint, Excel, formatting etc.
• Familiarity with technology tools for virtual meetings and coordination
• Ability to work under pressure and tight deadlines

PSEAH Obligation:

Acted has zero tolerance approach on PSEAH matters and as an Acted employee It is my utmost duty to ensure full compliance of PSEAH policies in Acted and outside Acted as well. I will not engage in any PSEAH violations and will ensure team working under my supervision will also follow the same protocols. I shall not be involved in any sexual exploitation or abuse. I shall ensure to comply with the highest standards of moral and ethical conduct. Any incident of SEA shall be reported to Acted. Any failure by myside to take preventive measures against sexual exploitation or abuse, or to investigate allegations or take corrective action, shall constitute grounds for termination of the Agreement.

For the purposes hereof, the following definitions shall be used.

Sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

Sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions

Note: “Acted is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). Acted has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds Acted’s zero-tolerance approach. Any candidate offered a job with Acted will sign those documents as part of their work contract and is expected to abide by them.” “Acted is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. Acted is equal opportunity employers. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.”