Personal Staff Officer

Aims Contact Technologies Pvt LtD

Islamabad , Faisalabad , Lahore , Pakistan

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PKR. 100,000 - 100,000/Month

The Personal Staff Officer plays a critical role in supporting the operational and administrative functions within Aims Contact Technologies Pvt Ltd. This position requires exceptional organizational skills and a commitment to confidentiality, ensuring that all tasks are completed efficiently and effectively. The Personal Staff Officer must exhibit strong communication abilities and adaptability, often handling sensitive information and assisting with various projects. The role demands flexibility as the candidate will be required to travel to three cities: Islamabad, Lahore, and Faisalabad, to meet the dynamic needs of the organization. The ideal candidate will demonstrate a proactive approach to problem-solving and contribute positively to the overall workplace environment. This role is essential in maintaining the operational flow of the company and ensuring that executive processes run smoothly without interruption, allowing senior management to focus on strategic planning and growth initiatives.
Responsibilities

Assist with daily operational tasks and ensure that all administrative functions are executed accurately and on time.
Maintain organized filing systems for sensitive documents, ensuring confidentiality and easy access when necessary.
Coordinate travel arrangements, including transportation and accommodation, for staff members traveling to Islamabad, Lahore, and Faisalabad.
Schedule and manage appointments, meetings, and events for executives, ensuring proper preparation and logistics.
Communicate effectively with both internal and external stakeholders, representing the company in a professional manner.
Prepare correspondence and reports, ensuring clarity and accuracy in all written materials.
Monitor project timelines and deadlines, assisting in prioritization of tasks to facilitate timely completion.
Utilize time management skills to manage multiple tasks and responsibilities efficiently.
Demonstrate adaptability by adjusting to changing priorities and handling unexpected challenges.
Assist in preparing budgets and tracking expenses, ensuring adherence to financial protocols.
Actively participate in special projects as required, bringing strong leadership skills when coordinating with team members.
Foster positive relationships with colleagues and contacts by employing interpersonal skills to manage communications.
Commit to continuous personal development and improvement by seeking training opportunities related to office management procedures.