Executive Assistant to CEO

The Executive Assistant will provide high-level administrative support to the CEO and the Management team to successfully conduct the day-to-day management and delivery of all activities. S/he will also work with other UICC teams, UICC Board members and external stakeholders to support the successful achievement of the organisational objectives by helping the CEO specifically organise and manage his workload and time effectively.

Main responsibilities

Duties and responsibilities of the Executive Assistant include but are not necessarily limited to:

Supporting the CEO on a daily basis in the execution of his duties.
Managing the agenda of the CEO, ensuring that all meetings are arranged with third parties effectively.
Ensuring that the CEO has all the necessary background information to be effective in his meetings.
Research certain topics on behalf of the CEO.
Manage the logistics for all travel of the CEO and of the Management team.
Supporting the Management Team in the planning, coordination and follow-up of their joint activities.
Providing administrative support to UICC’s Board of Directors, including the logistical organisation of the Board meetings both virtually and in different international locations.
Optimising and planning the travel schedules for the CEO and enable remote decision-making.
Organizing follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the management team.
Drafting replies to e-mails and other communications on behalf of the CEO.
Taking responsibility for specific projects to support the CEO and COO in the delivery of their work

Skills and competencies required for the role Experience

Intermediate or Graduate studies and fresh or 1 year professional experience, ideally in an international organisation or an NGO
Experience and proficiency in administrative procedures, managing files and records
Proficiency in Outlook, Microsoft Word, PowerPoint and Excel a must.
Interest and understanding of the non-profit sector and global health
Excellent communication skills – interpersonal, written and verbal

Competences

A high level of written and spoken English & Urdu
Strong attention to detail and accuracy
Strong organisational, planning and time management skills
Able to deliver quality results under time constraints in a fast-paced environment
Ability to cope with periods of high workload.
Able to learn new software applications with ease.

Personality

Great team player, able to work with ease with people of different backgrounds and culture.
Passionate about quality, delivering on time and exceeding expectations.
An enquiring mind, willing to learn about global health and cancer specifically