Posted Oct 10, 2024 269 views
We are seeking a highly motivated and organised individual to join our team as the Personal Assistant to the CEO. In this crucial role, you will be the CEO's right-hand person, providing exceptional administrative support and acting as a key point of contact. You will play a vital role in ensuring the CEO's efficiency and effectiveness, contributing directly to the success of the company.
Responsibilities:
Executive Support:
- Proactively manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
- Anticipate needs and prepare comprehensive briefing materials for meetings and presentations.
- Handle incoming phone calls, emails, and inquiries professionally and efficiently, prioritizing tasks and filtering sensitive information.
- Draft correspondence and documents to a high standard, ensuring clarity, accuracy, and conciseness.
- Maintain confidential information with discretion and integrity.
Office Management:
- Oversee the smooth operation of the office, ensuring efficient administrative procedures.
- Develop and implement Standard Operating Procedures (SOPs) for office functions and ensure adherence.
- Monitor employee attendance and performance, providing support and addressing issues as needed.
- Manage office supplies and equipment, ensuring timely maintenance and replenishment.
Project Coordination:
- Break down complex tasks into manageable steps and assign them to relevant team members.
- Track project progress, proactively identifying and resolving potential roadblocks.
- Facilitate communication and collaboration within the team to ensure timely completion of assigned tasks.
- Regularly update the CEO on project progress and key developments.
Communication and Coordination:
- Serve as the central point of contact for staff and external stakeholders, building positive relationships and fostering smooth communication.
- Manage the CEO's personal and professional schedules, coordinating appointments, travel arrangements, and social engagements.
- Proactively anticipate the CEO's needs and provide solutions before problems arise.
- Maintain a professional and positive demeanor at all times.
Skills and Qualifications:
- 3+ years of experience as a Personal Assistant or similar administrative role.
- Proven ability to work independently and manage multiple tasks efficiently under pressure.
- Excellent organisational, time management, and prioritisation skills.
- Strong interpersonal and communication skills, both written and verbal.
- Proficiency in all MS Office Suite applications and other relevant software programs.
- Discreet and trustworthy, with a high level of professionalism and integrity.
- Ability to work effectively as part of a team and independently.
- Fluent in written and spoken English.
- A positive and proactive attitude with a willingness to learn and grow.
Benefits:
- Competitive salary
- Opportunity to work in a fast-paced and dynamic environment.
- Be part of a close-knit team and make a real impact on the company's success.
- Professional development and growth opportunities.
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