Business Coordinator

The Business Coordinator role is designed to assist in the efficient operation and coordination of business activities, providing critical administrative, operational, and project-based support. This position requires a detail-oriented, organized professional with strong communication and analytical skills, capable of supporting multiple departments and projects to ensure alignment with company objectives. The ideal candidate will thrive in a collaborative environment, managing tasks proactively and working effectively with internal and external stakeholders

.Administrative Support

Providing comprehensive administrative support to department heads and team members, managing schedules, preparing reports, and maintaining key documentation.Handling correspondence, emails, and various communications while ensuring confidentiality and accuracy in maintaining records, databases, and files related to projects, employees, clients, and other business operations.

Project Coordination

Assisting with project planning, execution, and monitoring, ensuring that timelines and deliverables are met through effective coordination with project leads and stakeholders. Responsibilities include tracking milestones, updating project schedules, addressing any project issues that arise, and preparing documentation, presentations, and summaries for management review

HR Management

tSupporting the HR recruitment process, including posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications.Assisting with new employee onboarding, ensuring new hires complete necessary paperwork, and providing orientation on company policies and workflows.Organizing employee appraisal cycles by gathering performance data, preparing performance summary reports, tracking employee goals, and assisting with the implementation of performance improvement plans, training schedules, and development programs to support continuous improvement and career growth.

Data Analysis & Reporting

Compiling, analyzing, and interpreting data related to business performance and employee metrics. Regular and ad-hoc reports, dashboards, and summaries provide CEO with essential insights for decision-making. Identifying trends and improvement opportunities within the data and communicating key findings to relevant teams to support strategic planning.

Client & Vendor Support

Acting as a liaison between the company and its clients or vendors.Coordinating and facilitating client and vendor meetings, preparing agendas, and ensuring all follow-up actions are completed, contributing to strong stakeholder relationships and high satisfaction levels.

Process Improvement & Documentation

Documenting and streamlining business processes to promote efficiency and ensure consistency in operations.Working collaboratively with teams to identify areas for improvement, implement process enhancements, and track outcomes.Maintaining up-to-date procedural documentation, process maps, and standard operating procedures.

Financial & Budget Support

This role includes supporting departmental budget tracking, monitoring expenses, and preparing expense reports.Ensure billing, invoicing, and budget reports are accurate, and prepares financial summaries to assist management in budget planning and expenditure decisions.

Executive Office Operations

Collaborating with administrative teams to improve and streamline office operations.Developing and implementing systems to manage CEO-related files, data, and communications efficiently.Overseeing office resources relevant to the executive suite, ensuring the CEO’s work environment is organized and functional.