HR Officer

Role/Responsibilities:

To fill the post of HR Officer, CESVI (Pakistan) is seeking a motivated professional candidate Reporting to the HrCo; he/she will be doing the following duties:

•  With the guidance of HrCo, maintain up-to-date and accurate computer and hardcopy personnel files, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and training.

•   Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct, conflict of interest statement, etc.

•     Liaise with the field team to ensure that all staff has the Identity Cards.

•     Assist in filling and maintaining HR Files & databases.

•   Assist in updating and maintaining employee benefits, employment status, and similar records in staff files. 

•     Assist in performing file audits to ensure that all required employee documentation is collected and maintained

•     Maintains confidential well organized human resources records and personal files: new hiring, employment contracts, conditions of employment, relocations, letters of disciplinary actions, terminations, and changes in job description of all CESVI national staff

•   Assists the HrCo/head of HR in internal audit of the field HR department (Attendance record, leaves record, medical records, Staff roasters)

•   Documents all the human resources actions by completing forms, reports, and records and updates the personal files accordingly.

•     Ensure confidentiality of sensitive matters and documents.

•   Assist HR Coordinator/Head of HR in completing field bases ongoing and new recruitment.

•     Schedule job interviews and assist in the interview process

•     Prepare new employee files according to the instructions of the CO HR.

•     Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation).

Leave Management

• Collect & update leave data of all staff and timely share with the line Manager.
• Process staff Periderms in a timely and keep a record of Periderm data.
• Make the administrative follow-up of staff sick leave, annual leaves, and others and ensure all documentation is completed timely and according to the procedures.

Compensation & Benefits

• Maintain all staff medical insurance and timely ensure new hires have medical coverage from the start day.
• Ensure Current and new staff is enlisted into life insurance
• Assists in the design and implementation of the Performance Evaluation System.
• Coordinate with base HR to process the final settlements for the leaving staff as per policy.
• Ensure to process all health claims of staff, i.e., OPD claims & IPD Claims. 

Training & Development

• Support HR Coordinator/head of HR in training need analysis and maintain training inventory database and training plan.
• Support HrCo in devising training plans for base staff.
• Support in professional training and development activities, design and implement the Performance Evaluation System.
• Under the supervision of HRCo, organize in-house training sessions and workshops.
• Manage and Provide staff orientation when needed.

Internal and External Audits

• Assisted HrCo in the preparation of reporting and audit documentation.
• Ensure Internal control audits and initiate and implement actions necessary to correct weaknesses.
• Prepare all staff files as per audit needs.
• Provide all files and folders to HrCo for internal and external audits.
• Support all soft and hard data maintenance and provision to HrCo for audit purposes.

Coordination & Communication

With the guidance of HrCo/head of HR, provide local staff with information about their terms of employment, leave, as well as other relevant information.

Communicate all matters related to employees to the HR Coordinator in order to maintain office decorum.

Education

Minimum Bachelor degree in human resources (HR) or any related subjects. Higher Degrees or professional certifications in HR will be additional marks.

Experience:

Minimum of 03 years of relevant experience in a similar position in NGOs/INGOs/UN Agencies.

Competencies:

• Good working knowledge of HR management and protocols
• Ability to juggle multiple activities and work under pressure
• Good knowledge of the Labour law of Pakistan
• Good communication skills in English & Pashto
• Other Languages are an added advantage
• Good working knowledge on MS Office
• Behavioral Flexibility
• Analytical Thinking
• Service Orientation
• Integrity/Honesty
• Initiative and Innovation
• Teamwork and Cooperation

Technical Skills:

Being confident and proficient in using MS Office and Expert in English (written and spoken) is mandatory.

Contract Duration                                                         

1.5 Year (extendable)               

Applications received by 11:59 p.m. (PST) on 28 January 2024 will be considered for further evaluation/shortlisting. Positions will be filled on a first-come, first-served basis.

While we thank all applicants for their interest, only the shortlisted will be contacted for an interview. Interviews will be held in Islamabad. TA/DA for the interview will not be admissible by Cesvi. Cesvi is an equal-opportunity employer.