Procurement Officer

We are seeking a highly skilled Procurement Officer with 1-2 years of experience in procurement, specifically within the NGO sector. The ideal candidate will possess a degree in Business Administration or Supply Chain from a top-tier university such as LUMS, IBA, etc. Exceptional writing skills are crucial for success in this role. As a Procurement Officer at CESVI, you will play a pivotal role in ensuring meticulous procurement processes and maintaining the highest standards of excellence to support our mission. Writing and editing documents is a requirement of this job before they are sent to the head of the department. In order to be successful in this area, drafting and writing skills are crucial.

Responsibilities:

1. Procurement Planning:

• Collaborate closely with program managers to understand and anticipate procurement needs.
• Develop and implement strategic procurement plans aligned with project timelines.

2. Drafting and Documentation:

• Craft precise and comprehensive procurement documents, including RFQs, RFPs, and purchase orders.
• Ensure that all procurement documentation meets the highest standards of clarity and professionalism, demonstrating excellent writing skills.

3. Vendor Management:

• Identify, assess, and negotiate with potential suppliers, ensuring alignment with ethical and legal standards.
• Develop and manage strong relationships with suppliers to foster collaboration and reliability.

4. Compliance:

• Stay abreast of changes in procurement laws, regulations, and ethical standards relevant to the NGO sector.
• Ensure strict adherence to CESVI's policies and legal requirements in all procurement activities.

5. Quality Assurance:

• Monitor and evaluate supplier performance to guarantee the delivery of high-quality goods and services.
• Conduct periodic audits to verify and enhance compliance with CESVI's procurement policies.

6. Hands-on Procurement Evaluations and Contract Drafting:

• Demonstrate hands-on experience in conducting comprehensive evaluations of procurement processes.
• Possess strong contract drafting skills with a proven ability to create clear, legally sound agreements.
• 7. Understanding of Pakistan's Legal Context for Procurement and Donor Guidelines:
• In-depth knowledge of Pakistan's legal framework related to procurement activities.
• Understand and apply donor-specific procurement guidelines and regulations.

Travel Requirements:

• Undertake frequent travel to project areas as per project needs.

II. QUALIFICATION:

Bachelor’s degree in Business Administration or Supply Chain from a reputable university (e.g., LUMS, IBA, etc.).

Strong organizational and time-management abilities.

A) EDUCATION;

Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.

B) EXPERIENCE:

1-   2 years of proven experience in procurement, with a focus on the NGO sector.

• Exceptional writing skills with a keen attention to detail.
• In-depth understanding of procurement laws, regulations, and ethical standards.
• Excellent communication and negotiation skills.
• Drafting and writing skills are crucial.

C) COMPETENCIES:

• Excellent communication and report-writing skills.
• Strong knowledge of procurement regulations, guidelines, and practices applicable to international NGOs in Pakistan along with the Donor like USAID, ECHO, UKAID etc guidelines. 
• Good interpersonal skills.
• Willingness to contribute and work as part of a team.
• Flexible and open to learning and new experiences.
• Respect for diversity and adaptability to other cultures, environments and living conditions.
• Creative and flexible with problem-solving skills.
• Demonstrated professionalism and diplomacy.

D) TECHNICAL SKILLS:

Advanced knowledge in the usage of computers and office software packages, experience in handling of web-based management systems.

Note: CESVI is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.All the positions will be filled on priority basis and applications will be closed as soon as positions are filled.Every application fitting the job description will be thoroughly evaluated. The candidate who tries to influence the recruitment process will be automatically disqualified. 

CESVI has a zero-tolerance policy towards (SEA) sexual exploitation and abuse. Immediate joiners will be given preference for this short-term emergency project employment.