Executive Assistant

Dignosco

Posted Apr 14, 2025 172 views Report Job

This role is ideal for individuals with a strong sense of responsibility, excellent communication skills, and a willingness to grow in a fast-paced corporate environment.

Key Responsibilities:

Manage the main telephone exchange, handle the company’s general email account, and maintain executive calendars.
Coordinate between department heads and their teams to ensure effective communication and timely follow-ups.
Provide full administrative and scheduling support to the CEO and Directors, including calendar management and meeting documentation.
Maintain and update office procedures; prepare basic reports and statistical summaries.
Handle information requests, organize meetings, and ensure office operations run smoothly.
Manage travel arrangements including flight bookings, visa applications, and accommodation for executives and staff.
Administer meeting room bookings, reservations, cancellations, and no-shows in accordance with company policy.
Draft letters, emails, internal memos, and prepare professional documents.
Attach relevant background files to correspondence requiring replies or decision-making.
Greet and welcome visitors in person and over the phone; address or redirect inquiries professionally.
Maintain employee and department directories; direct visitors and ensure they follow check-in procedures.
Enforce office security protocols for visitors and staff.
Assist with day-to-day administrative tasks to support all departments.
Qualifications:
Bachelor’s degree from a reputable local or international university.
0.5 to 2 years of relevant experience in office administration, executive support, or a similar role.

Preferred Skills:

Excellent written and verbal communication skills.
Confident, presentable, and comfortable interacting with senior leadership.
Strong organizational and time-management skills with the ability to multitask.
A self-starter who can take initiative and work with minimal supervision.
Proficient in MS Office (Word, Excel, PowerPoint); knowledge of MS Access is a plus.
Able to maintain professionalism, confidentiality, and discretion at all tim

Skills

Executive Support Interpersonal Leadership Communication Skills Secretarial Skills Visitor Management Computer Profcient Close Attention to Detail Organized and Multitasking Record Keeping

Job Details

Job Channel:

Women Jobs

Industry:

Hospitality

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Gulberg 3, Lahore, Pakistan

Gender:

Female

Age:

22 - 30 Years

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Experience:

2 Years - 3 Years

Apply Before:

May 15, 2025

Posting Date:

Apr 14, 2025

Dignosco

Hospitality · 101-200 employees - Lahore

Dignosco is a social enterprise that creates Human Capital through specialized Management Consultancy & College Counseling solutions across Emerging Markets.I had moved back to Pakistan after having spent 6 years in the US and was shocked to see that most private schools and universities were struggling with their students college placements. The most noticeable factors for the decline in admissions to leading universities globally and the college placements for the average student across emerging markets were lack of awareness about higher education opportunities, minimal one-on-one guidance opportunities, and lack of credible counseling resources. It was in this context that I launched Dignosco in 2009 as a social enterprise focused on human capital creation through a Facebook group Dignosco is a social enterprise that provides College and Career Counseling across Pakistan, North America, Europe, Middle East and Far East Asia. We have offices in Lahore and Karachi led by a team of young professionals with background in Social Sciences Research, Investment Banking, Asset Management and Private Equity. They have attended Yale, Oxford, UCL, NYU, National University of Singapore and LUMS.