This employer is no longer accepting CVs for this job, it has been deactivated by the company's administrator.
Responsibilities
- To assist with all finance functions, contributing to the full functioning of the Islamabad office and minimizing hindrance to the effective implementation of the project.
- To coordinate all financial systems in all field officers, ensuring compliance with Pakistani Law, donor regulation and NGO Internal policy.
Finance
- Make all payments from cash, including salary payments and currency exchanges
- Carry out Weekly Cash reconciliation for the Islamabad Office with the Finance and Administration Manager
- Keep up to date manual and electronic records of all cash and bank transactions on a daily basis
- Ensure prompt repayment of all advances
- Disburse and keep records of phone cards according to allocations
- Personal calls recharge to NGO Accounts on a monthly basis
- Verification and reconciliation of monthly electronic accounts from the field sites for Islamabad office, checking all budget and account codes are correct
- Maintain strict finance controls in line with NGO procedures and ensure that all financial procedures carried out comply with NGO’s financial guidelines
- Review of all support documents (receipts, invoices, and contracts) for the Islamabad Office and field sites
- Arrange meeting with the Senior Staff Members to enforce and explain the Financial Procedures if necessary: Per Diems Payments, Authorization Slip Usage, etc.
- Electronic cash books and Monthly report from field sites to Islamabad.
- Proper Filing of hard copies of the cash books from field sides to Islamabad.
- Cash counts of the cash boxes safe on daily basis.
- Keep hard copies of the signed cash counts (i.e. cash boxes safe) in field files with other hard copies.
- Cash counts of the cash box /safe at the end of the month and take hard copy of the cash counts signed by at least 2 person finance office and line manager (field officer, finance manager
Management of accounts
- Manage and track cash forecast from field sites and Islamabad. Co-ordinate movement of funds from Headquarters and between field offices
- Consolidation and Reconciliation of Pakistan Bank Account no later than the 1st of each month
- Prepare the monthly BvAs for Finance and Admin Manager and raise any issues with field sites
- Ensure that the budget holders are keeping to their budget limits and are using the budget and account codes correctly
Salary payments
- Prepare the monthly payroll to NGO staff for authorization by the Finance and Administration Manager
- Calculate employee’s income tax liabilities and ensure timely submission of required returns to relevant authorities
- Check with the relevant Line Managers/HR & Admin Officer that all timesheets are in place for the previous month before the monthly payroll payments are done
Other duties
- To ensure that the office remains a conducive working environment and to control undue noise/disturbance
- Other duties may be necessary from time to time on an occasional basis
- Due to the nature of the tasks to be performed, confidentiality is a requirement.
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Gender:
No Preference
Age:
18 - 60 Years
Minimum Education:
Masters
Degree Title:
MBA (Finance) or M.Com
Career Level:
Experienced Professional
Minimum Experience:
5 Years (At least 5 years of PFM. Post-qualification Experience)
Apply Before:
Dec 16, 2023
Posting Date:
Nov 15, 2023
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