HR / Admin Officer

Confidential

Kashmore , Pakistan

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PKR. 100,000 - 100,000/Month

Human Resource Management

Being actively involved in recruitment by preparing job description, initiate VAF, managing the hiring process i.e. interviews, test, job offer, reference checks and orientation of new joiners.
Prepare supporting documents for VAF, Offer Letter, Contracts and send HR-HO-Islamabad for approval.
Participate in the interview panel.
Draft offer letter, contract, and other HR correspondence and send HR-HO-Islamabad for approval.
Distribute offer letter, contract and other HR correspondence to field staff; arrange their signing by staff, and ensure these are filed in relevant personnel files.
Ensure Job description signed from all staff and placed in relevant employee’s personnel files
Maintain and up to date Employees personnel file in Hard and as well as in the soft form
Up to date HR Status, ensure all positions are filled on time and share the status with HR-HO-Islamabad on regular basis
Maintain and update data base and share with HR-HO-Islamabad on regular basis
Support HO in preparation of payroll with their supporting documents
Respond employees queries related to HR, payroll, Final settlements and Leaves
Assist Project Manager in performance appraisals
Responsible and ensure all employees are registered with biometric attendance and putting their biometric attendance on daily basis
Process Leaves application of employees, keep up date the record and share with HR-HO-Islamabad on regular basis
Handle and support Project Manager in conflicts, disciplinary, employee grievances issues and where necessary consult HR-HO-Islamabad for support.
Investigate and prepare the case for warning letter and Terminations
Ensure timely process of clearance and initiate the final settlements of leaver’s after clearance issue experience certificates by signing the document from HR-HO-Islamabad
Communicate timely addition/ deletion for health/ life insurance to HR-HO-Islamabad on regular basis.

Administration

Prepare and share correspondence, documentation, and reports as needed to support the project team and activities
Oversee and supervise the work of Support staff and coordinate with the Logistics Officer to ensure that they have the supplies they need to perform their duties.
Any other task assigned by line manager and senior management.

Declaration:

Our organization has a zero-tolerance policy on conduct that is incompatible with the aims and objectives, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.
It also adheres to strict child-safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.
Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.