Assistant Finance Officer

The following are the main responsibilities that the role holder will be accountable for: 

Technical:

• Receive, scrutinize & review the invoices raised by suppliers and record them in AX.
• Make petty & bank payments with proper review & authorization.
• Securing petty cash and its reconciliation on weekly basis and replenishment.
• Review all payments as per IRP Financial guidelines and SOPS.
• Ensure the accurate preparation of cheques, deduction of applicable taxes.
• Calculation of tax and ensure the submission of Taxes in the govt. treasury as per law.
• To ensure delivery of cheques to the suppliers/Concerned person.
• Maintain proper log of all used & unused cheque books & Receipt books
• Keep all the official receipt books of IR in safe custody.
• Recording of all transactions of expenses & taxes in AX.
• Tracking of all advances to ensure return within prescribed time.
• Issuance of details of transactions and explaining their nature to the relevant staff.
• To Maintain contact with bankers and auditors
• Liaising with auditors and company executives and answering queries on financial matters.
• Maintain up to date Filing system of Finance record with proper files, indexing and security.
• To liaise with the IR’s bank as directed by the Finance Officer including reconciliation of bank statements.

Operational:

• Coordinate with internal (Finance Manager, Project Lead, Department heads, sector leads at FO) & external (Auditors, Donor’s where require, other NGOs finance teams) stakeholders related to grants management reporting, budgeting and other matters of mutual interest.
• Ensure preparation & record management of financial record/information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies / guidelines.

Organizational:

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
• Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Participation and facilitation in implementation of IR seasonal programmes.

DECLARATION:

By applying for this position with IR Pakistan;

• I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.
• I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.