Office Associate

KEY ACCOUNTABILITIES

• Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
• Serve Tea and Coffee to Staff and office Visitor
• Clean office kitchen on daily basis
• Responsible for disposal of trash, waste, and other disposable material
• Monitoring the use of equipment and supplies within the office.
• Dealing with queries or requests from the visitors and employees.
• Coordinating the maintenance and repair of office equipment.
• Damp dust furniture, light fixtures, window and bathrooms daily,
• Wash windows as scheduled
• Use safety precautions in all housekeeping services
• The person must have a neat and clean personality
• Also be able to move outside office for any kind of task directed to him.
• Job requires activeness, attentiveness and a responsible attitude.
• Handling electronic files and papers
• Assists in menial office tasks required by the office staff
• Maintains the cleanliness of the office premises and kitchen.
• Helping the cook prepare and cook meals
• following recipe instructions, measuring and assembling components, and cooking techniques washing and peeling fruits and vegetables, as well as chopping, dicing, and slicing components
• Maintaining order, sanitization, and cleanliness in the office especially in the kitchen.
• Helping with inventory management, food storage, and supply stocking
• Observing the rules and procedures for food safety and cleanliness
• Helping as necessary with the ordering and receipt of food and supplies
• Assisting with recipe creation and menu planning.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. IR has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualification & Experience:

Master/Bachelor in Management Sciences preferably in HR

Metric with one year or Middle with two years of relevant experience Language:

Urdu, English and local languages

Knowledge, Skills and Qualifications:

• An understanding of and commitment to Islamic Relief Relief’s mission and values
• Matriculation or Middle education
• General office cleaning
• Good understanding of Urdu and local language
• Minimum knowledge of officer administration

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency