Procurement Officer

The following are the main responsibilities that the role holder will be accountable for:

Technical

• Develop and strengthen interdepartmental as well as external relations for understanding stockholders point of view and smooth execution of procurement process, delivery and payment.

• Negotiate with vendors for quality improvement, price reduction and delivery minimization as and when required.

• Having the ability to deliver procurement in a timescale that works for IR to reduce downtime and avoid barriers in delivery.  Assist management in developing e-procurement tools to manage the procurement function efficiently and effectively.

• Think strategically to analyse future procurement requirements for programmes. This may include the feedback of all sectors where IR is working. Ability to keep up to date on supply market shifts, future predicted demand, and how these things might impact IR business to help organisation stay competitive in a dynamic modern marketplace.

• Having ability encourages innovation and flexibility to change.

• Having understanding of change positive for effective procurement for availing the opportunity to reduce costs and support a stronger, more sustainable and positive business environment for Islamic Relief.

• Suggest to management any update in procurement policies that cater the need of programme and beneficiaries we are serving.

Operational

• Procurement planning for ongoing and upcoming projects in coordination with all stockholders and orient the stockholders to have the same understanding at all levels.

• Initiate the procurement process as per plan after getting approved requisitions and ensure that all the information i.e. specification, quantities, locations. And also make sure that provided information are enough for suppliers/service provider to participate.

• Develop and release tender notice and tender packs/RFQs/RFP/EOI and disseminate to concern staff for issuance.

• Arrange for and conduct of Bid Opening Committee Meeting, taking meeting minutes and communication with committee members.

• Development of Financial Bid Evaluation Reports including tender evaluations to ensure overall competitiveness and conformity to specified requirements;

• Presented the procurement cases for procurement committee for quick decision. This include summary and itemized details of each procurement financials & technical/profile/samples/interview.

• Draft PC meeting minutes and share decision with all stockholders.

• Drafting of Purchase Order and Procurement Contract/Agreements and keep an updated track record of the signed agreements.

• Update procurement tracking and disseminate to AO bi-weekly

• Update Procurement Files and files tracking sheet, 

• Coordinate with Area Office SC, programmes and technical person for ensuring timely evaluations.

• Ensure timely payment to vendors.

• Any other task assign by supervisor.

Organizational

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.

• In depth understanding of IR values and their demonstration in the field while working with communities.

• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.

• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

• Assist in identification & documentation of organizational successes for show casing IR work

• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.

• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in consultation & implementation of project activities at ground.

• Participation and facilitation in implementation of IR seasonal programmes & emergency response.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• • Screening clearance
• • Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency