Senior People & Culture Officer

Job Purpose

Maintain strong working relationships with P & C Coordinator and Project Manager as well as individual staff members and provide advisory services on day to day P&C operations. Under the overall umbrella of People & Culture department, the incumbent shall support the smooth field operations by working closely with P & C Coordinator, PM & CO & field based P & C teams in terms of talent acquisition, coordination, processing of field staff P & C related matters, meeting reporting deadlines, audit and compliance with standard policies and capacity building of field teams through regular field visits..

Technical Level:

• In close coordination with programme team, ensure that the new projects budgets are reviewed and recruitment plan is developed in collaboration with relevant field P & C focal person.
• Support field P & C team in collection of JRs & JDs for project based positions.
• Ensure advertisement of approved positions through recruitment portal and timely initial screening and logging of completed applications/CVs.
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structure interview questionnaire with the panelist, conducting tests and negotiate with recommended candidates etc.
• Participate in interview panel as per need.
• Maintain recruitment databases for each area/field in close coordination with field P & C team and its summaries reporting to the management.
• Keep close eye on recruitment challenges (internal/external) being faced at field level and its reporting to P & C Coordinator/Manager for timely solutions.
• Establish a coordination mechanism (meetings in person & remotely, filling reporting formats/stats etc), with field teams to ensure that they are meeting organizational priorities in a timely manner.
• Serve as central point for coordination among the field & CO based teams in dealing with all people related matters.
• Ensure the timely processing of offer letters, advances, clearances, contract extensions, closures and other field staff matters at priority level in FO.
• Ensure the receipt of staff record and its scrutiny with standard checklist before handing over to systems & record management officer.
• Ensure the timely receipt of complete payroll and its submission to C & B Officer by 15th of each months.
• Ensure the receipt of IAMS stats & timesheet signed summaries by 5th of each month for all area/field offices.
• Remind field teams about contract ending dates and further action on processing for extension/conclusion of the contract after having coordinated with programme.
• Visit to field offices on regular basis to check their compliance with standard policies as well as build their capacity on technical grounds to meet the service delivery requirements.
• Work closely with field teams in closing the gaps highlighted in compliance check.
• Coordinate with field teams on project audits and facilitation to CO P & C team.
• Participate in investigation/ disciplinary matters as & when needed.
• Assist in policy/forms & format development as per need.
• Take lead on designing and maintain P & C analytics and its reporting in the form of a dynamic dashboard.

 Operational Level:

• Coordinate with internal (FO, AO People & Culture dept., finance, SC & S and programme) & external (EOBI, auditors and other NGOs etc.) stakeholders related to people & operations and other matters of mutual interest.
• Ensure preparation & record management of people & operations related information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies/guidelines.

Organizational Level:

• Support in compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Support in identification & documentation of organizational successes for show casing IR work

Note: The position will be filled on a rolling basis, so we encourage interested candidates to apply as soon as possible. Applications will be reviewed continuously, and the role may be filled before the deadline if a suitable candidate is identified

Pre-employment Checks:  

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Our values and commitment to safeguarding.

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.