Senior Project Officer

Base Location: DI Khan

• Number of Positions: 01
• Gender: Male/Female
• Reports to: Program Coordinator

Job Purpose: The Senior Project Officer will lead and manage the humanitarian response activities implementation in District DIK under the supervision of Programme Coordinator KP by ensuring improved and effective delivery of humanitarian aid and emergency response RISE III / SIDA funded project. Identify and design new response project for the displaced people from Tribal Districts of DIK to fulfil their immediate needs. Develop and maintain the coordination mechanism with concern stakeholders as well as support MEAL team in weekly & monthly reports for CO/HQ and donors agencies.

Key Accountabilities:

• Liaison, coordination & communication with multiple stakeholders, government (District Administration ,concerned line Departments) , LEAs ,PDMA, NNGOs , INGOs ,  Foreign Aid P & D  NoC section & other shareholders at field level etc.
• Working in close coordination with Program Coordinator KP, APM, Supply chain, Finance, HR & MEAL team to ensure routine project related activities are executed & monthly, quarterly and final reports are submitted timely.
• Ensure regular participation with competent authorities’ weekly, emergency & monthly progress review meetings.
• Participation in regular joint field visits with District administration, Donor, Directorate of monitoring team KP and District monitoring team. 
• Develop project business processes (Procurement, Visibility & Communication, HR, M&E plan) , detail implementation plan and Activity based Costing (ABC) with the consultation of team and donor requirements.
• Endorse monthly progress reports from District Administration and shared with ADC & ACs for evidence.
• Conceptual clarity   on conflict resolution and management and implemented similar nature of projects in DIK Pukhtunkhwa/ Pakistan.
• Ensure project meets expectations with respect to quality, budget, delivery timelines and strategy.
• Close liaise with the local Supply Chain office to ensure compliance with Organization security Guidelines and their effective application in the local context.
• Timely raise PRs and event forms for multiple project activities.
• Conduct monthly BVA meetings and address on spot under spending and overspending budget line with the consultation of Finance department.
• Timely submission of project NOC extension document according to the approved checklist to government competent authorities with the consultation of liaison and coordination officer at Area office Peshawar.
• Facilitate liaison and coordination officer during project stakeholders meeting and report endorsement.
• Document project challenges, mitigation, lesson learned, recommendation and share with management to timely communicate with donor.
• Review all reports generated by MEAL team and further share with AO management.
• Conduct regular field visits with 40% time in field, 40% for coordination with stakeholders and 20% for reporting.
• Review of weekly, monthly and quarterly reports and share with area office management.
• Any other tasks assigned by management.

General Management and Leadership

• Ensure Organization member and mission from headquarter are fully briefed on all aspects of security, social and cultural norms and local conditions and behavior;
• Establish and maintain constructive working relationships with  District Administration other NGO’s,  provincial and local government elected representatives , bilateral and multilateral donors, and other principle stakeholders including the military where present;
• Create the conditions to ensure effective teamwork and morale.
• Ensure all project staff understand and carry out their duties in accordance with humanitarian principles, core values, Organization International Code and SPHERE.
• Conduct performance appraisals of project staff and ensure regular feedback and mentoring on individual performance;
• Ensure the Area Management and are kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.

Person Specification: It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. The organization has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualification: Bachelor’s/Master’s preferably in Development Studies or Social Sciences

Experience: Minimum 5 years of Relevant experience with Masters or Bachelor's (16 Years), 7 years experience with Bachelor's (14 Years)

 Language: 

• Urdu, English and local languages
• Computer: The candidate shall have good command over computer and having good skills of MS office, excel and power point.
• Command over MS Outlook, ERP, emails etc

Value Added Skills

• Relevant experience of working with humanitarian/development sector/INGOs
• Working knowledge of regional l languages of Pakistan

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications which would require sponsorship. 

Our values and commitment to safeguarding

The organisation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organisation engages. The organisation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organisation also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with organization will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

We are an equal opportunities employer.

DECLARATION:

By applying for this position with the organisation;

I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career

I confirm that the above information in the CV/Application is complete, correct, and updated and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored and used and by the organisation in accordance with the Data Protection Act 1998