Posted Dec 07, 2023 1237 views
Under the direct supervision of MEAL Coordinator,
The Communication and Documentation is expected to have a sound understanding of donor communication & Reporting, analyzes and data presentation. He/She must use critical thinking skills to identify and fill gaps in the existing reporting compliance as per organization and donor mechanism. The Communication and Documentation officer will build the capacity of field staff and program teams to strengthen the reporting flow mechanisms and contribute effectively to overall Program quality reporting.
JOB RESPONSIBILITIES
1. Management of Reporting cycle, reporting tools and procedures
- Ensure that information and data from the field is captured, documented, analyzed, and reported in a results-based and timely manner
- Act as a focal point for all tasks related to weekly, monthly and quarterly reporting
- Contribute to development and maintenance of database when and where required
- Ensure availability of data collection and reporting tools including, Registers, pads, reporting formats, form etc.
- Analyzes daily/weekly/monthly data and produce high quality narrative reports with graphical and statistical presentation.
- Give daily/weekly/monthly feedback on quality of data to the relevant service providers and other staff involved in data management.
- Technically review project data quality, project monitoring reports and ensure periodic data validation.
- Protect security of data and ensure confidentiality are maintained
- Undertake any other task assigned by the line manager
2. Communications, visibility, and knowledge management
- Contribute substantially to the presentation & communication activities implementation process
- Undertake field visits to gather the information and results related to the programme
- Template for case studies and success stories regularly
- Provide high-quality editing and formatting for all programme related documents
- Support programme staff in organizing and managing seminars, workshops, conferences and field visits as required
- Provide relevant expert services to the project management unit, programme components and implementing partners on reporting and communications and act as a facilitator or trainer
- Contribute towards overall knowledge management, communications & reporting strategy and ensure implementation of the work plan with weekly, monthly, quarterly, semi-annual and annual milestones
3. Quality Assurance of Data Management & Reporting
- Ensures the unified database of program outputs is maintained. Implements electronic, mobile data collection systems in data processes.
- Conducts data and feedback analysis, secondary sources overview when adequate and prepares adequate reports.
- Helps design and review data collection/tracking tools/formats/databases to ensure data quality, reliability and consistency throughout project implementation.
- Ensure archival of Data management tools are in place and compile documents for audits, with enlist MoVs for all active projects
- Liaise with data management staff including service providers to timely collect data needed for daily, weekly, monthly, quarterly/annually reports.
REQUIRED QUALIFICATION/ EXPERIENCE/ SKILLS
Qualifications:
A University Degree in Mass Communications, Journalism, Public Affairs or equivalent professional work experience in the communication area, combined with a University Degree in a related field
- 2 Years (Two years relevant professional work experience in programme communication)
Skills:
- Excellent Report writing and communication skills
- Strong IT and computer software’s skills
- Strong data analysis and reporting skills
Job Details
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