Program Coordinator

TERMS OF REFERENCES (TORs)

Position: Program Coordinator

1.   CONTEXT

We are recruiting a Program Coordinator working full –time to manage and oversee the quality and implementation of the program.

2.   RESULTS/OUTPUTS OF WORK

Under the overall supervision of the Program Lead, the Program Coordinator will work on the following tasks to coordinate the implementation of the Program:

• Developing detailed annual work plans based on an approved overall work plan. Support development and timely submission of work plans from implementing partners.
• Making schedules for program activities listed in the annual work plans to ensure all activities completed on time; ensure timely and duly management of the program and implementation of all activities in accordance with the agreed terms of reference for  the activities.
• Recruiting/hiring consultants/partners/experts and managing the work implementation of consultants/partners:
• Developing TORs and recruiting consultants/partners to conduct work on specific activities and objectives set forth in the work plan;
• Managing, monitoring and guiding contracted consultants/partners to work on the activities and objectives listed in the work plan and ensuring that their work is conducted in a timely manner and with high quality;
• Reviewing all deliverables and reports of contracted consultants/partners before submitted to the donor to ensure the quality of these products are according to relevant guidelines, TORs and hold the expected standard of quality (in guidance of team lead)
• Preparing monthly, quarterly and annual activity progress and financial reports and ensuring the accuracy and timely submission of these reports to the partners.
• Organizing monthly team meetings with partner to review and plan program activities
• Coordination with the donor, managing agencies, partners and other stakeholders, organizing regular or extraordinary team meetings in program management unit and meetings and reviews with donor, partners or other stakeholders during the program period to monitor and manage the progress of     Program implementation
• Compiling and maintaining program reports and minutes of meetings
• Participating in field visits to monitor and evaluate the progress of program activities.
• Any other tasks assigned by the Program leader to achieve the program objectives

3.   SCOPE

Support the Program lead in managing and overseeing all activities/works of the program.

4.   REPORTING

The Program Coordinator will be supervised by the Program Lead to coordinate the implementation of the Program. He/She will work on a full-time basis and be located in the in Islamabad office. She/he is expected to travel to the field and related places of the Program in different provinces.

5.   IMPLEMENTATION PLAN

The Program Coordinator will work initially in one year, starting from March 2024 to December 2024  and have an opportunity of extension if the program continues, based on work quality.

6.   QUALIFICATIONS AND WORK EXPERIENCES

• Proven ability to coordinate and manage complex program work with focus on population, empowerment of women, gender, and refugees
• Experience in implementing and managing ODA Program
• Experience in me planning, design, follow-up, report writing, monitoring and evaluation of the Programs
• Experience in working with various partners, working with international and national experts to implement Program activities
• Experience in conduct Program reports
• Able to work independently or in a team
• Education on a bachelor or master level in the area of development studies, public health, social science
• Strong communication skills
• Good ability to communicate in English

7.   REMUNERATION CONDITIONS

The level of remuneration corresponds with the qualifications and work experiences required for the post as referred to this TOR

8.   APPLICATION SUBMISSION (Last date, Sunday , 1500 hrs., PST, March 10.

Interested candidates are invited to submit the following documents/information to demonstrate their relevant qualifications and experience:

01 Updated Curriculum Vitae, clearly showing the relevant work experience related to the position

Copies of relevant degrees and certificates

Contact information of 01 references is plus point (optional).

Note: Short listed candidates may be required for online/in-person interview on Tuesday,  March 12.