MEAL Officer

Base Location: Peshawar

Number of Positions: 01

Gender: Male /Female

Reports to: MEAL Coordinator KP

Job Purpose:

• The position holder will be responsible for Peshawar/Khyber/Orakzai Knowledge Management, Accountability and Learning (KMAL).
• The position holder will be responsible for regular monitoring all activities under WASH, Agriculture, protection, FSL, DRR, Social Cohesion and seasonal program and emergency response.
• The candidate will be responsible for ensuring the activities alignment with LFA, proposal, business process / DIP.
• Responsible for the beneficiary/right holders community related complaints are registered and handled according to given policy.
• Responsible for conducting evaluations, Baseline, Endline surveys and post distribution monitoring and reporting in coordination with MEAL Coordinator and Project lead.
• Responsible for capturing learnings and dissemination
• Collection of data and record maintenance according to the organizations and Donor requirements and updating in organizational on-line offline databases

Technical Level:

• Skills of developing frameworks, LFA, qualitative and quantitative indicators.
• Development of Business process and multiple formats for activities implementation.
• Skills and knowledge of embedding quality and accountability in organizational and programmatic steams.
• Analytical and communication skills.
• Strong skills in data management
• Experience in MEAL system design and mainstreaming in programme cycle management.
• Skill in learning-oriented analysis of MEAL data.
• Understanding of rural development, with a focus on participatory processes, joint management, and gender issues.
• Report writing skills (both process and progress)
• Skills in conducting strategic reviews.
• Training skills in MEAL development and implementation;
• Skills in developing case studies, success stories and human interest stories
• Knowledge of managing organizational budgets and financial planning.
• Personnel and team management skills (including mediation and conflict resolution);

Operational Level:

• Active support in Knowledge Management Accountability and Learning (KMAL)
• Supporting periodic reporting of each project being implemented in respective area office in line with organization’s MEAL Framework.
• Responsible for tracking progress against output and outcome level indicators for each project.
• Furnishing and disseminating critical findings and observations relating to implementation project implementation plans and processes with line manager as well as respective project lead.
• Holding debriefing sessions with concerned teams on critical findings and observations to chalk out action points and course correction measures.
• Responsible to maintain and update program/project level cumulative progress against output and outcome indicators on the Indicator Matrix.
• Updating 4Ws and 5W matrix of all sectors and coordinating bodies.
• Responsible for designing and conducting project related reviews and reflections to extract important lessons learnt for continuous improvement.
• Responsible in designing and conducting KAP, Assessments and Baseline/Endline Surveys.
• Responsible for collation & consolidation of KAP, Assessments and Baseline/Endline reports.
• Collecting and document case studies and success stories.
• Facilitating internal and external action research activities such as impact studies, evaluations etc.
• Updating Performance Monitoring Tool (PMT(s) and MIS of the area
• Updating organizational MIS like Program Real time Information System for Management (PRISM) on monthly and need based.

Organizational Level:

• Demonstration of organization’s Values while working with teams / stake holders
• Empowering others to ensure procedural accountability
• Knowledge of organization’s strategic priorities
• Collaboration & networking with others for continuous improvement
• Adaptation of environment friendly & cost effective approaches in your domain
• Respect & promote the workplace diversity with special focus on inclusion
• Exposure at field level to internalize the implementation philosophy
• Support in updating (4w Matrix, online databases ie PDMA, FDMA, P&D Foreign Aid  etc)
• Record maintenance according to organization’s and donor requirements.

Accountability:

• Reporting on any non-compliance to beneficiary selection criteria to concerned Manager as well as specific project/program manager.
• Receiving, registering, and support in investigating and recommending appropriate and amicable solutions on all beneficiary community focused complaints according to the organization’s Complaints Handling Policy document.
• Support MEAL Coordinator KP in regard with maintaining, updating and sharing monthly complaints handling and learning log-sheet.
• Any other task assigned by the supervisor.

Key Accountabilities:

The job holder is accountable for fulfilling his / her roles and responsibilities in line with organization’s values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and team members.

The following are the main responsibilities that the role holder will be accountable for:

• Support in conducting annual and mid-term program reviews, participatory impact assessments, process monitoring, operations monitoring, integrating accountability principles, and lessons-learned workshops.
• Designing project specific MEAL frameworks which integrate all the MEAL related activities and information gathering mechanisms.
• Providing quality input to programme in steering the process for designing the appropriate reporting formats for monthly, quarterly and annual progress reports
• Guiding the process for identifying the key performance questions and parameters for monitoring project performance and comparing it to targets.
• Clarifying the core information needs of the MEAL unit and country program, funding agencies and other key stakeholders.
• Setting out the framework and procedures for the evaluation of project activities in consultation with program/project stakeholders.
• Conducting baselines, area-specific contexts, and assessments by designing appropriate methods of collecting, updating and reviewing the data.
• Undertaking periodic monitoring visits to take stock of how the MEAL framework is being practiced and suggest critical recommendations for improvement and course correction.
• Ensuring follow-up mechanism is in place with respect to key recommendations, observations, and findings coming from MEAL staff, thematic leads, and reviews.
• Designing project-specific templates and ensuring timely report of MEAL activities from the field.
• Data management and archiving to produce analytical reports as and when required.
• Steering the process for designing the appropriate reporting formats for monthly, quarterly and annual progress reports.
• Design appropriate formats for Project performance reports, analytical reports and qualitative reports.
• Designing TORs for baselines, evaluations, impact studies or assessments.
• Conduct project inception work and develop TORs for inception workshop.
• Develop and consolidate project business process, submit monthly project tracker, monthly, quarterly and annual reports etc to AO Peshawar & Country office.
• Develop success stories/ case studies and an incorporate in multiple reports.
• Integrating Accountability Mechanism in accordance with MEAL framework and standard humanitarian standards by implementing complaints handling mechanism at field level.
• Conduct regular field visits with 70% time in field and 30% for reporting.
• Submission on basis weekly basis & monthly consolidated reports to DC/SPO/PC & MEAL department to track project activities with valid & fruitful suggestions.

Person Specification

• It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.