Executive Coordinator

The individual will be responsible for providing secretarial and administrative support while focusing on the effectiveness and efficiency of the tasks and maintaining confidentiality in performing the duties. Furthermore, he/she will be responsible to serve as a central point of contact and oversee administrative processes.

The following are the key responsibilities:

Responsibilities

Provide administrative support including; calendar management, email correspondence, and document preparation.

Schedule and coordinate meetings, and appointments while ensuring timely communication and distribution of relevant materials. This includes but is not limited to recording and sharing minutes of the meeting from time to time.

Act as a primary point of contact between the Head of Department (HOD) and internal/external stakeholders, handling inquiries, screening calls, and relaying messages as necessary.

Support HOD in managing departmental projects and initiatives by tracking progress, gathering data, and preparing reports.

Maintain and organize departmental files, records, and documentation (if any), ensuring easy access and confidentiality of sensitive information.

Assist in organizing departmental events, sessions, and workshops, including logistical planning and on-site support.

Ensure departmental compliance with Bank policies, procedures, and regulations, and assist in the implementation of departmental policies/practices, if required.

Assist in planning and coordinating travel logistics for HOD including booking flights, accommodations, and creating detailed itineraries.

Any other tasks assigned by the department head.

Qualifications

Minimum graduate/bachelor’s degree.

2-3 years of relevant experience in a secretarial role.

Good communication and presentation skills with a can-do attitude.

Excellent organizational and project /time management skills.

Ability to manage work with strict deadlines and handle stressful situations.

Proficiency with Microsoft Office Suite.

Skills

Communication Skills Minutes of Meeting Handling Documents Maintenance Executive Calendar Management Administrative Management Project Management Plan Logistics Management Organizing Skills

Job Details

Industry:

Banking/Financial Services

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

I.I Chundrigar Road, Karachi, Pakistan

Gender:

Male

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

2 Years

Apply Before:

Sep 28, 2024

Posting Date:

Aug 27, 2024

JS Bank Limited

Banking/Financial Services · 301-600 employees - Karachi

JS Bank Limited (JSBL) garners its legacy from the merger and amalgamation of Jahangir Siddiqui Investment Bank Limited and American Express Bank Limited (Pakistan branches) and began operations on the 30th of December 2006. The combination of investment banking and capital markets strengths with those of retail and corporate banking is the step towards creating an integrated and synergetic, one-stop financial services institution. JSBL also has a Primary Dealer license for government securities from the State Bank of Pakistan. The Banks key activities can be categorized into four Business Units: Corporate & Commercial Banking Retail and Consumer Banking Treasury Investment Banking In 2008, we leveraged our strong capital structure which resulted in the opening of many new branches achieving a total number of 39 branches across the country. Towards the end of December 31, 2009 our network grew further to a total of 101 online branches present in over 49 cities. As of now we have over 132 online branches present in more than 67 cities nationwide. The Pakistan Credit Rating Agency (PACRA) has also upgraded the long-term and short-term entity ratings of and respectively with stable outlook. These ratings denote low expectation of credit risk emanating from a strong capacity for timely payment of financial commitments. The ratings reflect the improvement in JSBLs relative positioning amongst peers and appreciable progress accomplished in formulating a cogent business strategy, strengthening systems and controls, developing a core management team, expanding the branch network and successfully implementing the technology infrastructure. JSBL is a subsidiary of the JS Group, which is one of Pakistans most diversified and progressive financial service groups. The JS Group has dynamically expanded its business in different sectors and has introduced JSBL with higher standards of banking with customer satisfaction as its primary objective.